Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 28, 2017 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 28, 2017 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the November 21, 2017 regular meeting. Mrs. Ross seconded. Passed. OLD BUSINESS Change Order #2-Wabash River Promenade (Tabled 11/21/2017) Mrs. Murray moved to remove this item from the Table. Mr. Childress seconded. Removed. Bob Foley, Engineering, presented to the Board and recommended approval of Change Order #2 for the Wabash River Promenade with Smock Fansler. The change order is in the amount of $7,240.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Addendum #20 Utility Service Agreement for Daugherty Commerce Center for Raisor Automart Mr. Foley presented to the Board and recommended approval of Addendum #20 for the Utility Service Agreement for Daugherty Commerce Center for Raisor Automart. Mr. Foley stated that this addendum sets the fees for the development of the property. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Economic Development Change Order #24-Main Street Streetscape Phase I & II Dennis Carson, Economic Development Director, presented to the Board and recommended approval of Change Order #24 for the Main Street Streetscape Phase I & II. Mr. Carson stated that the change order is for repair work from a previous Streetscape Phase around the Lafayette Life Building. The change order is in the amount of $29,393.20 which brings the revised contract to $4,786,729.20. President Henriott stated that there was a scrivener’s error on the front page of the request noting CO#23 not CO#24. Mr. Shriner moved for approval with the correction. Mrs. Ross seconded. Passed. Board of Public Works and Safety November 28, 2017 Page 2 Legal Counsel Resolution 05-2017-A Resolution Of The Board Of Public Works And Safety Of The City Of Lafayette, Indiana, Recommending The Participation Of Said City In The Motor Fuel Budgeting Program Of The Indiana Bond Bank For The 2018 Budget Year, The Execution Of The Qualified Entity Reimbursement Agreement In Connection Therewith And Other Related Matters Mike Jones, Controller, presented to the Board and recommended approval of Resolution 05-2017 A Resolution of the Board of Public Works and Safety of the City of Lafayette, Indiana, Recommending the Participation of Said City in the Motor Fuel Budgeting Program of the Indiana Bond Bank for the 2018 Budget Year, the Execution of the Qualified Entity Reimbursement Agreement in Connection Therewith and Other Related Matters. Mr. Jones stated that participating in the program acts as an insurance policy against the price fluctuations. Mr. Jones explained the process and function of the bond bank. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Purchasing Newton Oil Contract Renewal Mr. Jones presented to the Board and recommended approval of a Renewal Contract with Newton Oil. Mr. Jones recommended renewing the 2017 contract for gasoline, diesel, bio-diesel and ethanol for 2018. The supplier pricing for freight and adder since 2007 will remain constant throughout the contract renewal period. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Declaration of Worthless Property-Fire Department Mr. Jones presented to the Board and recommended approval of a Declaration of Worthless Property for the Fire Department. The following are the worthless items: HP iPaq PDA 3CC85102VG HP iPaq PDA 3CC85102WS HP iPaq PDA 3CC85102VX Nobilis Nobi computer Notebook computer 1314105 Nobilis Nobi computer Notebook computer 1314106 Nobilis Nobi computer Notebook computer 1314107 Nobilis Nobi computer Notebook computer 1314108 Viliv S7 Notebook computer V2228AY1DC00002 Viliv S7 Notebook computer V2228AY1DC00003 Viliv S7 Notebook computer V2228AY1DC00004 Pentax Pocket Jet 3 Thermal printer 051010931 Pentax Pocket Jet 3 Thermal printer 051005571 RCA TV TV/VCR combo 144517613 Phillips TV TV/VCR combo 41402465 Canon camera 35mm camera 5488328 Viliv S7 Notebook computer V2228AY1DC00005 Surface Notebook computer 001120334053 Board of Public Works and Safety November 28, 2017 Page 3 Mr. Jones stated that these items were once declared surplus but the IT Department has deemed the items as worthless. Once the items are sent IT to be wiped they will be resold or disposed of via e-recycling. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,469,054.23. Mr. Jones stated that there is a scrivener’s error on Page Big 9 where vendor #13396 TCF National Bank needs to be vendor #14871 US Bank Corp for $157,476.17. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval of the claims and the scrivener’s error. Mr. Shriner seconded. Passed. Time: 9:11a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375