Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 6, 2018 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 6, 2018 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray and Norm Childress. Absent: Ron Shriner and Dawn Ross Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the January 30, 2018 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-City Hall Building HVAC Control and Systems Update Bob Foley, Engineering presented to the Board and recommended approval of a Recommendation for Award for the City Hall Building HVAC Control and Systems Update with D.A.Dodd LLC in the amount of $581,950.00 which includes Alternate #1 and Alternate #2. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Recommendation for Award-Prairie Lane Watermain Replacement (Re-Bid) Mr. Foley presented to the Board and recommended approval of a Recommendation for Award for the Prairie Lane Watermain Replacement Project with Plant Brothers Excavating and Construction in the amount of $242,206.15. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Contract- Prairie Lane Watermain Replacement (Re-Bid) Mr. Foley presented to the Board and recommended approval of a Contract for the Prairie Lane Watermain Replacement Project with Plant Brother Excavating and Construction in the amount of $242,206.15 Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed- Prairie Lane Watermain Replacement (Re-Bid) Mr. Foley presented to the Board and recommended approval of a Notice to Proceed for the Prairie Lane Watermain Replacement Project. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety February 6, 2018 Page 2 Agreement with TBird Design-Prairie Lane Watermain Replacement for Field Services Mr. Foley presented to the Board and recommended approval of an Agreement with TBird Design for Prairie Lane Watermain Replacement for Field Services in the amount not to exceed $40,000.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Legal Counsel Contract for Employment of Attorney Mr. Chosnek presented to the Board and recommended approval of a Contract for Employment of Attorney for Chosnek Law to provide general legal services for a period of one (1) year beginning on February 1, 2018 through January 31, 2019. The agreement shall be automatically renewed thereafter from year to year unless cancelled by either party in writing. Changes to the contract include an hourly rate increase to $265.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Contract for Employment of Attorney (Lafayette Renew) Mr. Chosnek presented to the Board and recommended approval of a Contract for Employment of Attorney for Lafayette Renew for Chosnek Law to provide general legal services for a period of one (1) year beginning on February 1, 2018 through January 31, 2019. The agreement shall be automatically renewed thereafter from year to year unless cancelled by either party in writing. Changes to the contract include an hourly rate increase to $265.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Contract for Employment of Attorney (Water Works) Mr. Chosnek presented to the Board and recommended approval of a Contract for Employment for Attorney for Water Works for Chosnek Law to provide general legal services for a period of one (1) year beginning on February 1, 2018 through January 31, 2019. The agreement shall be automatically renewed thereafter from year to year unless cancelled by either party in writing. Changes to the contract include an hourly rate increase to $265.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Water Works Task Order #6-Loeb Stadium Watermain Relocations Kerry Smith, Water Works Superintendent, presented to the Board and recommended approval of Task Order #6 for the Loeb Stadium Watermain Relocations with Wessler Engineering in the amount not to exceed $46,000.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Worthless Property-Lafayette Renew Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for Lafayette Renew that includes: Manufacturer Model Serial Number Flygt 3102 8320061 Board of Public Works and Safety February 6, 2018 Page 3 Flygt 3127 9780264 Flygt 3127 O210209 Flygt 3127 O320908 Flygt 3127 9810951 Flygt 3152 9630300 Flygt 3152 O130142 Flygt 3153 O130134 Yeomans F0206AFEC52S 9808872B Flowserve 10M00058 Flowserve 10M00084 Hydromatic S6A2500M4-4 Ingersoll-Dresser 99B00052 Hayward Gordon SN288947-1 Mr. Payne stated that these items will be sold for scrap value. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Declaration of Surplus Property-IPhones (City Wide) Mr. Payne presented to the Board and recommended approval of a Declaration for Surplus Property that includes a list of Apple IPhones from various departments with the City of Lafayette. Mr. Payne stated that these items have been replaced and will be sold. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. CLAIMS Tim Clary, Deputy Controller, presented for Board approval, Claims in the amount of $4,021,224.76. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Taxi Cab Permit Police Chief, Patrick Flannelly, presented to the Board and recommended approval of a Taxi Cab Permit for Matthew Foltz. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Time: 9:09 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375