Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 4, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 4, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Norm Childress and Ron Shriner. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the May 28, 2019 regular meeting. Mrs. Moulton seconded. Passed. BID OPENING Beck Lane Concrete and Resurfacing Project This being the time set to open bids for the Beck Lane Concrete and Resurfacing Project, and the following bids were received and opened: Milestone Contractors Lafayette, Indiana Base Bid: $977,241.38 Rieth-Riley Construction Lafayette, Indiana Base Bid: $981,784.40 Mrs. Murray moved to take the bids under advisement for further review. Mr. Shriner seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-Loeb Baseball Stadium Mayor Roswarski stated that Loeb Stadium is an important piece of our community baseball history and the new stadium will be designed to be a multi-use facility that will be there for 50-75 years. Mayor Roswarski stated that even though the bids come in a little higher than anticipated that will not compromise the look, functionality of the stadium or offer the types of events at the venue long term. Mayor Roswarski stated that from a financial standpoint the project will be financed through bonds and Columbian Park Master Plan Fund. Mayor Roswarski highlighted a few of the project details regarding funding and recommended the Board approve the awards for 12 of the 13 bid packages, excluding the scoreboard package. Alex Gonzalez, Kettelhut Construction, gave the Board a brief background of the Board of Public Works and Safety June 4, 2019 Page 2 project and the processes. Mr. Gonzalez stated that decisions about the project were made with long term and best value approaches. Dave Griffee, Engineering, presented to the Board and recommended approval of the Recommendation for Award for the Loeb Baseball Stadium. Bid Package #1-General Trades with JR Kelly Co with a base bid in the amount of $10,480,000.00. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Bid Package #2-Masonry with James Scharer Masonry, Inc. with a base bid in the amount of $1,328,800.00. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Bid Package #3-Steel with Almet, Inc. with a base bid in the amount of $1,890,000.00. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Bid Package #4-Roofing with Horning Roofing & Sheet Metal Co., LLC with a base bid in the amount of $374,170.00. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Bid Package #5-Alum. Ent/Storefront with Central Indiana Glass & Glazing, Inc. with a base bid in the amount of $547,060.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Bid Package #6-Fire Sprinklers with Dalmatian Fire, Division of Shambaugh & Son, LP with a base bid in the amount of $141,400.00. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Bid Package #7-Mechanical with D.A. Dodd, LLC with a base bid in the amount of $1,749,000.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Bid Package #8-Electrical with Huston Electric, Inc. with a base bid in the amount of $2,097,366.00. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Bid Package #9-Sports Lighting with Custer Electric, Inc. with a base bid in the amount of $507,358.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Bid Package #10-Scoreboard with Daktronic was rejected by the Board. The scoreboard specifications will be re-evaluated and it will be re-bid at a time that is appropriate for the construction schedule. Mr. Shriner moved for rejection. Mrs. Murray seconded. Rejected. Bid Package #11-Turf with Sprinturf, Inc. with a base bid in the amount of $699,871.00 and Alternate #5 in the amount of $25,114.00 for a total bid of $724,985.00. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Bid Package #12-Stadium Seating with Irwin Seating Company with a base bid in the amount of $253,772.42 and Alternate #3 in the amount of $79,772.58 for a total bid of $333,545.00. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Bid Package #13-Food Service with C&T Design & Equipment Co., with a base bid in the amount of $368,967.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Contract with Butler, Fairman & Seufert for 36th Street Conceptual Design and Survey Project Board of Public Works and Safety June 4, 2019 Page 3 Mr. Griffee presented to the Board and recommended approval of a Contract with Butler, Fairman & Seufert for the N. 36th Street Conceptual Design and Survey Project in the amount of $53,010.00. The project is located on N. 36th Street from South Street to Union Street. The project will address the drainage problems and pavement condition in this industrial area. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Mrs. Moulton abstained. Change Order #2-Manufacturer’s Drive Project Mr. Griffee presented to the Board and recommended approval of Change Order #2 for Manufacturer’s Drive Project. The change order is in the amount of $8,230.000 which brings the revised contract amount to $1,356,041.31. The change order includes water line conflict, erosion control issues and a credit to remove a section of underdrain. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $931,500.98. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. MISCELLANOUS Special Event Request-Community Yard Sale and Festival President Henriott presented to the Board and recommended approval of a Special Event Request for the Community Yard Sale and Festival to be held on June 29, 2019 from 5:00am to 5:00pm on Adams Street from 19th Street to 20th Street. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Banner Request-Tippecanoe County Historical Association President Henriott presented to the Board and recommended approval of a Banner Request for the Tippecanoe County Historical Association to hang a banner across Columbia Street from September 17 through October 1, 2019. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Time: 9:23 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375