Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 30, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 30, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Amy Moulton and Norm Childress. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the July 23, 2019 regular meeting. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT McAllister Center Roof Replacement Project President Henriott stated that this item will remain under advisement. Streetscape Phase VI President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Recommendation for Award-Beck Lane Concrete and Resurfacing Project (Re-Bid) Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Beck Lane Concrete and Resurfacing Project (Re-Bid) with Rieth-Riley in the amount of $663,360.00. Mr. Grenard requested the record to reflect the award is for the Base Bid only and does not include the Alternate. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Contract- Beck Lane Concrete and Resurfacing Project (Re-Bid) Mr. Grenard presented to the Board and recommended approval of a Contract for the Beck Lane Concrete and Resurfacing Project (Re-Bid) with Rieth-Riley in the amount of $663,360.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed- Beck Lane Concrete and Resurfacing Project (Re-Bid) Board of Public Works and Safety July 30, 2019 Page 2 Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Beck Lane Concrete and Resurfacing Project (Re-Bid). The notice to proceed will begins on July 30, 2019 with final completion by November 29, 2019. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Recommendation for Award-Underwood Street Concrete Replacement Project Mr. Grenard presented to the Board and recommended approval of a Recommendation for Award for the Underwood Street Concrete Replacement Project with Heartland Excavating Inc. in the amount of $246,262.90. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Contract- Underwood Street Concrete Replacement Project Mr. Grenard presented to the Board and recommended approval of a Contract for the Underwood Street Concrete Replacement Project with Heartland Excavating Inc. in the amount of $246,262.90. Mrs. Murray moved for approval. Mrs. Molton seconded. Passed. Notice to Proceed- Underwood Street Concrete Replacement Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Underwood Street Concrete Replacement Project. The notice to proceed will begins on July 30, 2019 with final completion by November 1, 2019. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Contract-S. 21st Street and Kossuth Street Ramp Project Mr. Grenard presented to the Board and recommended approval of a Contract for the S. 21st Street and Kossuth Street Ramp Project with Case Construction in the amount of $7,321.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed Notice to Proceed-S. 21st Street and Kossuth Street Ramp Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the S. 21st Street and Kossuth Street Ramp Project with Case Construction. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed Contract-N. 18th Street Over Ferry Street Sidewalk and Wall Replacement Mr. Grenard presented to the Board and recommended approval of a Contract for the N. 18th Street Over Ferry Street Sidewalk and Wall Replacement with Case Construction in the amount of $9,128.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed Notice to Proceed-N. 18th Street Over Ferry Street Sidewalk and Wall Replacement Mr. Grenard presented to the Board and recommended approval of the Notice to Proceed for the N. 18th Street Over Ferry Street Sidewalk and Wall Replacement with Case Construction. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed Lafayette Housing Authority Release of Mortgage-476 Littleton, West Lafayette Indiana Board of Public Works and Safety July 30, 2019 Page 3 Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Mortgage for 476 Littleton, West Lafayette Indiana. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed Lafayette Renew Recommendation for Award-Service Area 21 Water & Sewer Extension Phase I Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Recommendation for Award for the Service Area 21 Water & Sewer Extension Phase I with Atlas Excavating in the amount of $4,303,943.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Significant Industrial User Permit-Ice Cream Specialties Brian Beeler, Renew, presented to the Board and recommended approval of a Significant Industrial User Permit for Ice Cream Specialties. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed Water Works Change Order #2-4th Street Water Main Replacement Project Mr. Smith presented to the Board and recommended approval of Change Order #2 for the 4th Street Water Main Replacement Project with Atlas Excavating. The change order includes additional work time of seven (7) days. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $5,544,382.84. President Henriott asked if there were any further questions, Mr. Childress questioned a claim on page 14 for Duke Energy in the amount of $45,000.00 for street lights for North Street, Mr. Childress asked how many lights would be included. Mr. Clary stated that information was not available but he would supply the Board with that information. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-Fill the Boot Chris Conklin, Lafayette Fire Department, presented to the Board and recommended approval of a Special Event Request for Fill the Boot to be held on August 23, 24, 25, 2019 from 8:00am-8:00pm in front of seven (7) Fire Station locations around Lafayette. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Special Event Request-Walk for Freedom Presented to the Board and recommended approval of a Special Event Request for the Walk for Freedom to be held on October 19, 2019 from 8:00am-11:30am at Riehle Plaza and the John T. Myers Bridge. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. There was no Public Comment. Board of Public Works and Safety July 30, 2019 Page 4 Time: 9:15 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Sue Scott s/s Sue Scott, Deputy Clerk Minutes written by Sue Scott, Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375