Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 13, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 13, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Norm Childress and Amy Moulton Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the August 6, 2019 regular meeting. Mr. Childress seconded. Passed. NEW BUSINESS Purchasing Recommendation for Rejection- McAllister Center Roof Replacement Project Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Recommendation for Rejection of the McAllister Center Roof Replacement Project. Mr. Payne stated that the one bid received from Foster Contracting excluded the warranty of the work around the mechanical units on the roof. Mr. Payne stated that the City has other roofs that are going to be evaluated and prioritized for replacement in the future. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Engineering Change Order #1-Glen Acres Sidewalk Replacement Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the Glen Acres Sidewalk Replacement Project. The change order is in the amount of $937.00 which brings the revised contract amount to $49,959.50. Mr. Grenard stated that the change order reflects an additional sidewalk and better transition to meet the existing sidewalk. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Permission to Advertise-2019 Pavement Markings Mr. Grenard presented to the Board and recommended approval a Permission to Advertise the 2019 Pavement Markings to be advertised on August 16 & 23, 2019 with a bid opening on September 4, 2019. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Economic Development Historic Demolition Permit-1600. 1622 & 1624 Main Street Board of Public Works and Safety August 13, 2019 Page 2 John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 1600, 1622 & 1624 Main Street. Mr. Collier stated that the demolition request has been reviewed by Dann Keiser, Lafayette Historic Preservation Officer, and recommended upholding the 60-day waiting period. Mark Gick, Building Commissioner, stated that the current condition of the buildings pose public safety concerns and recommended waiving the 60-day waiting period so it can be demolished sooner. Mr. Childress moved to waive the 60-day waiting period. Mrs. Murray seconded. Passed. Lafayette Renew Amendment #1-North Street Reconstruction Project Phase 2 Brad Talley, Renew Superintendent, presented to the Board and recommended approval of Amendment #1 for the North Street Reconstruction Project Phase 2 in the amount not-to-exceed $77,000.00. Mr. Talley stated that as the project proceeded it was determined that construction inspection was needed full-time and retrofit to Phase 1 of the project. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Contract with Wessler Engineering for the Northeast Area Sewer Replacement Project Mr. Talley presented to the Board and recommended approval of a Contract with Wessler Engineering for the Northeast Area Sewer Replacement Project. Mr. Talley stated the contract is for the 30% design services for the project. This project will increase the sewer capacity for the future development of the Service Area 21 and Tate & Lyle North facility. The contract is in the amount not-to-exceed $92,800.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $497,391.71. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. ANNOUNCEMENTS Mike Roush, Operations Manager for Street Department, announced to the Board that the City of Lafayette will be offering free mulch to all of Tippecanoe County on August 24, 25, 31 and September 1, 2019 from 7am-3pm at the corner of Sycamore and Walnut Streets off Wabash Avenue. Time: 9:11 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375