Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 8, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 8, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton and Norm Childress. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the October 1, 2019 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Supplemental Agreement #1-36th Street Roadway Improvements Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Supplemental Agreement #1 for 36th Street Roadway Improvements with Butler, Fairman & Seufert in the amount of $83,265.00 which brings the revised contract amount to $126,275.00. The supplemental agreement includes detailed survey, redesign of roadway, addition of a sidewalk, and preparation of plans and bidding documents. The project is set to begin in spring 2020. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Mrs. Moulton Abstained. Contract-N. 9th Street & Sagamore Parkway Guardrail Project Mr. Grenard presented to the Board and recommended approval of a Contract for the N. 9th Street & Sagamore Parkway Guardrail Project with C-Tech Corporation on the amount of $20,225.00. Mr. Grenard stated that 3 quotes were received from James Drew Corporation in the amount of $39,375.00, C-Tech Corporation in the amount of $20,225.00, and Specialties Company in the amount of $26,097.50. Mr. Grenard stated that the cost of the contract will be split 50% City of Lafayette and 50% Tippecanoe County. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed-N. 9th Street & Sagamore Parkway Guardrail Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the N. 9th Street & Sagamore Guardrail Project. The project is set to begin today. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety October 8, 2019 Page 2 Lafayette Housing Authority CDBG Agreement between the City of Lafayette and Big Brother Big Sisters of Greater Lafayette for a Youth Mentoring Program-Program Year 2019 Seth Wells, Project Manager, presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Big Brother Big Sisters of Greater Lafayette for a Youth Mentoring Program for Program Year 2019. The agreement is in the amount of $10,000.00. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. CDBG Agreement between the City of Lafayette and Tippecanoe County Council on Aging, Inc DBA Meals on Wheels of Greater Lafayette-Program Year 2019 Mr. Wells presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Tippecanoe County Council on Aging, Inc DBA Meals on Wheels of Greater Lafayette Program Year 2019. The program delivers hot nutritious meals to the homes of seniors, persons with disabilities, and other homebound individuals at a subsidized rate. The agreement is in the amount of $10,000.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. CDBG Agreement between the City of Lafayette and Wabash Center, Inc. for Case Management Services for the Shelter Plus Care Program Year 2019 Mr. Wells presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Wabash Center, Inc. for Case Management Services for the Shelter Plus Care Program Year 2019. The agreement is in the amount of $17,000.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. CDBG Agreement between the City of Lafayette and YWCA of Greater Lafayette for the Domestic Violence Intervention and Prevention Program Year 2019 Mr. Wells presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and YWCA of Greater Lafayette for the Domestic Violence Intervention and Prevention Program Year 2019. The agreement is in the amount of $9,514.00 for administrative costs and salaries. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Purchasing Permission to Advertise-2020 City-Wide Landscape Maintenance Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Permission to Advertise the 2020 City-Wide Landscape Maintenance. The publication is set to run on October 18 and 25, 2019 with a bid opening of November 12, 2019. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Lafayette Renew Permission to Advertise-Wastewater Treatment Plant Capacity Improvements Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Permission to Advertise the Wastewater Treatment Plant Capacity Improvements. The publication is set to run on October 18 Board of Public Works and Safety October 8, 2019 Page 3 and 25, 2019 with a bid opening of November 19, 2019. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Contract with Wessler Engineering for the 40 & 8 Lift Station Mr. Talley presented to the Board and recommended approval of a Contract with Wessler Engineering for the 40&8 Lift Station in the amount not-to-exceed $77,900.00. This project will replace and relocate the 40&8 Lift Station which is the oldest lift station that the City maintains. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Water Works Amendment #1-Vinton Subdivision Water Main Improvements Project Kerry Smith, Water Works Superintendent, presented to the Board and recommended approval of Amendment #1 for the Vinton Subdivision Water Main Improvements Project in the hourly amount not-to-exceed $31,000.00. Mr. Smith stated that the amendment is for additional construction observation services. The substantial completion is set for October 15, 2019 and the final completion is set for October 31, 2019. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $1,578,540.49. President Henriott asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS 2020 Holiday Schedule President Henriott presented to the Board and recommended approval of the 2020 Holiday Schedule for the City of Lafayette. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. 2019 Fall Leaf Pick-up Schedule Dan Crowell, Street Commissioner, announced the 2019 Fall Leaf Collection Schedule will begin on October 14, 2019 and run through November 15, 2019. Leaf collection is on your trash day. Mr. Crowell reminded the citizens that no plastic bags are allowed for leaves. Leaves may be placed in the street at curbside. Special Presentation-Iseral Quintero (Parking Operations) Mayor Roswarski presented Iseral Quintero, Parking Operations, with a Certificate of Appreciation for his quick thinking, courage, and for performing a life saving measure by administering CPR. Mayor Roswarski thanked Mr. Quintero and presented him with a plaque of recognition. Time: 9:19 a.m. Board of Public Works and Safety October 8, 2019 Page 4 BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375