Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 15, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 15, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton and Norm Childress. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the October 8, 2019 regular meeting. Mrs. Murray seconded. Passed. BID OPENING Structure Demolition-2107 Charles Street This being the time set to open bids for the Structure Demolition for 2107 Charles Street and the following bids were received and opened: Hack Excavating Lafayette, Indiana Base Bid: $23,930.00 Ridenour Excavating Kirklin, Indiana Base Bid: $25,000.00 R & W Contracting West Lafayette, Indiana Base Bid: $105,000.00 Mrs. Murray moved to take the bids under advisement for further review. Mr. Childress seconded. Passed NEW BUSINESS Engineering Addendum #3-Agreement for Utility Service Avalon Bluff-Section 3, Phase 1 Dave Griffee, Engineering, presented to the Board and recommended approval of Addendum #3 for the Utility Service Agreement for Avalon Bluff Section 3, Phase 1. This will encompass 88 residential lots and 2 outlots. The City of Lafayette will be providing sanitary sewer and water services per the agreement. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety October 15, 2019 Page 2 Economic Development Recommendation for Award-Sidewalk and Paver Repair Project John Collier, Economic Development, presented to the Board and recommended approval of a Recommendation for Award for the Sidewalk and Paver Repair Project with Curbmasters in the amount of $55,730.25. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Contract-Sidewalk and Paver Repair Project Mr. Collier presented to the Board and recommended approval of a Contract for the Sidewalk and Paver Repair Project with Curbmasters in the amount of $55,730.25. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed-Sidewalk and Paver Repair Project Mr. Collier presented to the Board and recommended approval of a Notice to Proceed for the Sidewalk and Paver and Repair Project. The project is set to start immediately. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Lafayette Housing Authority Amendment #2-CDBG Agreement between the City of Lafayette and the Tippecanoe County Council on Aging, Inc SHARP Program Year 2018 Seth Wells, Project Manager, presented to the Board and recommended approval of an Amendment #2 for the CDBG Agreement between the City of Lafayette and the Tippecanoe County Council on Aging, Inc SHARP Program Year 2018. This amendment extends the completion date to utilize funding for the program to October 30, 2019. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. CDBG Agreement between the City of Lafayette and Lafayette Urban Ministry Mr. Wells presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Lafayette Urban Ministry for emergency homeless shelter for Program Year 2019. The agreement is in the amount of $11,250.00 and will provide short-term overnight shelter, meals, and showers to homeless individuals. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. CDBG Agreement between the City of Lafayette and Lafayette Transitional Housing Center Mr. Wells presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Lafayette Transitional Housing Center for homeless services program for Program Year 2019. The agreement is in the amount of $30,000.00 and will provide supportive services and case management to individuals and families who are experiencing homelessness or who are at-risk of becoming homeless. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. President Henriott abstained. Board of Public Works and Safety October 15, 2019 Page 3 CDBG Agreement between the City of Lafayette and Family Promise Mr. Wells presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Family Promise-Family emergency homeless shelter program for Program Year 2019. The agreement is in the amount of $9,515.00 and will provide shelter, food, transportation, and case management services to families that are experiencing homelessness. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. CDBG Agreement between the City of Lafayette and Tippecanoe Senior Center for the SHARP Program 2019 Mr. Wells presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Tippecanoe Senior Center for the SHARP Program for Program Year 2019. The agreement is in the amount of $50,000.00 and will provide home repair assistance to income qualified adults who are 62+ and/or disabled in the City of Lafayette. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Parks Department Amendment #1-Memorial Island Phase 3 (Context Design) Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of Amendment #1 for the Memorial Island Phase 3 with Context Design. The amendment includes a change in scope. The amendment is in the amount of $52,050.00 which brings the revised contract to $396,392.00. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Permission to Advertise-Columbian Park Pond and Dredging Mrs. Laufman presented to the Board and recommended approval of a Permission to Advertise for the Columbian Street Park Pond Dredging. The publication are set to run on October 18 and 25, 2019 with the bid opening on November 5, 2019. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Purchasing Vehicle Trade-In Authorization-Fleet Maintenance Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Vehicle Trade-In for Fleet Department. The vehicle is a 2001 Caterpillar IT28G Wheel Loader VIN#CATIT28GH8CR0336 City#2146. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Water Works Agreement with HWC for Ulen Lane Subdivision Water Main Improvements Kerry Smith, Water Works Superintendent, presented to the Boar and recommended approval of an Agreement with HWC for Ulen Lane Subdivision Water Main Improvements with HWC in the amount of $262,000.00 which includes $120,000.00 for construction observation. This contract includes Ulen Lane, Darby Lane and Elk Street just north of Underwood Street and east of the railroad track. The contract is to replace approximately 4,650 feet of water main, 13 hydrants, and 145 water services. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety October 15, 2019 Page 4 CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $3,444,868.16. President Henriott asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-Indiana State Marching Band Contest, Jeff High School President Henriott presented to the Board and recommended approval of a Special Event Request for the Indiana State Marching Band Contest at Jefferson High School to be held on October 19, 2019 from 8:00am-10:00pm at Jefferson High School and surrounding streets. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Time: 9:17 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375