Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 23, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 23, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Ron Shriner and Norm Childress. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the February 16, 2021 regular meeting. Mr. Childress seconded. Passed. BIDS UNDER ADVISEMENT Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Buffered Muriatic Acid, Ferric Chloride, Sodium Aluminate, Ammonium Sulfate, Sodium Fluoride, and Sodium Chloride President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Change Order #2-Concord Road Trail Lighting Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #2 for the Concord Road Trail Lighting Project. The change order is in the amount of $9,038.08 which brings the revised contract amount to $407,773.73. The change order includes additional metal skits to light poles. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Acceptance for Maintenance-Avalon Bluffs Subdivision, Section 3 Phase 2 Dave Griffee, Engineering, presented to the Board and recommended approval of an Acceptance for Maintenance for Avalon Bluffs Subdivision Section 3 Phase 2. The project is located east of CR S. 250 E and north of CR E. 500 S. and consists of 54 single-family residential lots. Mr. Griffee stated that all required testing and inspections have been successfully completed, as-built drawings have been reviewed and approved; and the 3-year maintenance bond has been submitted. Discussion ensued. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety February 23, 2021 Page 2 Economic Development Historic Demolition Permit-1004 S. 14th Street (Garage Only) John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 1004 S. 14th Street for Garage Only. The property is listed in the Tippecanoe County Interim Report of Historic Sites and Structures. The request has been reviewed by Dann Keiser, Lafayette Historic Preservation Officer, and recommended waiving the 60-day waiting period. Mr. Keiser noted that the loss of the garage would not adversely affect the historic neighborhood. Mr. Childress moved for approval of waiving the 60-day waiting period. Mrs. Moulton seconded. Passed. Lafayette Housing Authority Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2019 Project #1-N. 22nd Street Valerie Oakley, Project Manager, presented to the Board and recommended approval of an Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2019 Project #1 for N. 22nd Street. The agreement provides up to $150,000.00 for the acquisition and construction of 23 N. 22nd Street from Habitat’s 2019 HOME award. Mrs. Oakley stated that due to pandemic-related constraints on volunteer programs, the budget reflects additional allowable costs for direct staff construction hours and overhead to assist the agency maintain production during the pandemic. Discussion ensued regarding the cost of construction and past agreement amount requests. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2019 Project #2-N. 23rd Street Mrs. Oakley presented to the Board and recommended approval of Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2019 Project #2 for N. 23rd Street. This agreement provides up to $150,000.00 for the acquisition and renovation of 2317 N. 23rd Street from Habitat’s 2019 HOME award. The renovation costs of the home include expansion of existing living space to make the home better able to accommodate modern household needs, while maintaining historical integrity of the property. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Worthless Property-Police Department Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for the Police Department that includes the following: Epson PowerLite D 6250 Projector Serial Number PFRF150064L Epson PowerLite D 6250 Projector Serial Number PFRF160032L Epson PowerLite D 6250 Projector Serial Number PFRF160037L Mr. Payne stated that these items have been replaced and will be e-cycled. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety February 23, 2021 Page 3 CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $954,724.98. Mr. Childress asked a question on Page 13 regarding the Huston Electric invoice for Repair Poles on Veterans Memorial Parkway. Mr. Clary stated that there was partial recovery from the insurance company connected with the vehicle accidents with these poles. President Henriott asked a question on Page 12 regarding the EADO invoice for Alley Work for Stormwater & Drainage Area. Mr. Clary stated that this invoice is for the restaurant group owner of Ripple & Company Restaurant. President Henriott asked a question on Page 12 regarding the Treasurer of the State of Indiana invoice for BTS Certification. Mr. Clary stated that is who breathalyzer certifications for LPD officers. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-O’Leary Wedding Reception Karen O’Leary, Event Representative, presented to the Board and recommended approval of a Special Event Request for the O’Leary Wedding Reception to be held on May 22, 2021 from 4:00pm-10:00pm at the Big 4 Depot Community Room. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Special Event Request-Purdue Boilermaker Half Marathon Don Carr, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Purdue Boilermaker Half Marathon that be held on October 16, 2021 from 8:00am-10:00am throughout the streets of Downtown Lafayette. Mrs. Murray made sure that Mr. Carr notified all business affected by the closure. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Special Event Request-Ouibache Music Festival Scott Freeman, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Ouibache Music Festival to be held on August 28, 2021 from 6:00am-12:00noon in Main Street from 9th Street to 12th Street. Mr. Freeman stated that he has not notified the citizens and business affected by the closure. President Henriott stated that the Board will table the request for two (2) weeks giving Mr. Freeman time to send out the letters and for any responses from the public. Mrs. Moulton moved to Table this item for two (2) weeks. Mrs. Murray seconded. Tabled. Special Event Request-Workers Memorial Unity Day Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Workers Memorial Unity Day to be held on April 28, 2021 from 5:30pm-7:30pm at Riehle Plaza and the Big 4 Depot Community Room for a moment of silence. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Tap and Go Kyra Clark, Event Representative, presented to the Board and recommended approval of a Special Event Request for Tap and Go to be held on February 27, 2021 from 1:00pm-4:00pm at Riehle Plaza. The closure will include the intersections of North Street & 4th Street along with North Street & 5th Street. Ms. Clark gave the Board a brief description of how the event will work. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety February 23, 2021 Page 4 Taxi Cab Permits Police Chief, Patrick Flannelly, presented to the Board and recommended approval of a Taxi Cab Permit for Amy Jo Rossiter. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Time: 9:25 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375