Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES March 16, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, March 16, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton and Norm Childress. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the March 9, 2021 regular meeting. Mrs. Murray seconded. Passed NEW BUSINESS Engineering Recommendation for Award-2021 CDBG Curb, Sidewalk, Drive Approach and Ramp Replacement Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the 2021 CDBG Curb, Sidewalk, Drive Approach and Ramp Replacement Project with Dixon Construction. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Contract-2021 CDBG Curb, Sidewalk, Drive Approach and Ramp Replacement Project Mr. Grenard presented to the Board and recommended approval of a Contract for the 2021 CDBG Curb, Sidewalk, Drive Approach and Ramp Replacement Project with Dixon Construction in the amount of $123,703.00. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed-2021 CDBG Curb, Sidewalk, Drive Approach and Ramp Replacement Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the 2021 CDBG Curb, Sidewalk, Drive Approach and Ramp Replacement Project. Mr. Grenard stated that the project is set to start today. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Economic Development Contract with Houston Electric-Long Center for the Performing Arts Stage Upgrade Dennis Carson, Economic Development Director, presented to the Board and recommended approval of a Contract with Houston Electric for the Long Center for the Performing Arts Stage Upgrade. The contract is in the amount of $37,743.00 and includes one (1) 400-amp company switch, and one (1) 100-amp company switch with isolation transformer. Mr. Carson stated that three (3) firms were solicited for quotes and Houston Electric was the only one to respond. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety March 16, 2021 Page 2 Parks Department Contract with Fisher Engineering for Columbian Park New Restroom Building Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of a Contract with Fisher Engineering for the Columbian Park New Restroom Building. The contract is a lump sum in the amount of $13,500.00 and includes conceptual site plan, topographic and utility survey, site construction plans; and construction and engineering & administration. Mrs. Laufman stated that work will begin today and anticipate completion of the project in late 2021. Mrs. Laufman answered questions from the Board. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Purchasing Resolution 02-2021 A Resolution to Authorize the Sale of Soft Body Armor and Vest Carrier to Tippecanoe County Indiana Dave Payne, Purchasing Manager, presented to the Board and recommended approval of Resolution 02-2021 A Resolution to Authorize the Sale of Soft Body Armor and Vest Carrier to Tippecanoe County Indiana. Mr. Payne stated that an officer retire recently and was hired by the Sheriff’s Department therefore the resolution authorizes the sale of his soft body armor and vest carrier to Tippecanoe County in the amount of $795.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Declaration of Worthless Property-Fleet Maintenance Mr. Payne presented to the Board and recommended approval of a Declaration of Worthless Property for Fleet Maintenance that includes a 2008 Chevrolet Impala 4-dr sedan VIN#2GIWS553281352834 City ID: 08-161. Mr. Payne stated that the vehicle will be sold for salvage. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Time Clary, Controller, gave the Board an update on the bond sale of the refunding of our five (5) Renew bonds reducing down to two (2) bonds. Discussion ensued. Mr. Clary presented for Board approval, Claims in the amount of $3,750,545.76. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Mrs. Moulton abstained. MISCELLANEOUS Special Event Request-PFFUI State Convention Trent Richter, Event Representative, presented to the Board and recommended approval of a Special Event Request for the PFFUI State Fire Convention to be held May 18-20, 2021 at Riehle Plaza along with Main Street from 6th to 7th Street and Downtown Lafayette. Mr. Richter gave the Board a detailed description of the events that will be offered for the convention. Discussion ensued. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety March 16, 2021 Page 3 Banner Request-Tippecanoe County CASA President Henriott presented to the Board and recommended approval of a Banner Request for Tippecanoe County CASA to hang a banner on Columbia Street from April 6-20, 2021. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Time: 9:23 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375