Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 8, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 8, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Amy Moulton and Norm Childress. Absent: Ron Shriner and Gary Henriott Jacque Chosnek, City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the June 1, 2021 regular meeting. Mr. Childress seconded. Passed. QUOTE OPENING Lafayette Theater-Rigging, Lighting & Acoustics This being the time set to open quotes for the Lafayette Theater-Rigging, Lighting & Acoustics and the following quotes were received and opened: Associated Controls & Design Indianapolis, Indiana Quote: $127,836.00 Mr. Childress moved to take the quotes under advisement for further review. Mrs. Moulton seconded. Passed. BID OPENING Bonlou Drive Signal Installation Project This being the time set to open bids for the Bonlou Drive Signal Installation Project and the following bids were received and opened: Hawk Enterprises Crown Point, Indiana Base Bid: $285,678.19 Mr. Childress moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-S. 9th Street Sidewalk Reconstruction Project Board of Public Works and Safety June 8, 2021 Page 2 Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the S. 9th Street Sidewalk Reconstruction Project with Heartland Contractors. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Contract-S. 9th Street Sidewalk Reconstruction Project Mr. Grenard presented to the Board and recommended approval of a Contract for the S. 9th Street Sidewalk Reconstruction Project with Heartland Contractors in the amount of $97,575.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-S. 9th Street Sidewalk Reconstruction Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the S. 9th Street Sidewalk Reconstruction Project to start today. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Change Order #10-Loeb Stadium Bid Package 1 (General Trades) Mr. Grenard presented to the Board and recommended approval of Change Order #10 Loeb Stadium Bid Package 1 (General Trades) with J.R. Kelly Company. The change order includes the Knox Box, Sidewalks on Main & Kossuth Streets, left fence/rail closure panel, adding gate closures, additional gate; and additional blinds. The change order is an additional $229,219.00 which brings the revised contract amount to $10,767,550.00. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Change Order #3-Loeb Stadium Bid Package 7 (Mechanical) Mr. Grenard presented to the Board and recommended approval of Change Order #3 Loeb Stadium Bid Package 7 (Mechanical) with D.A. Dodd. The change order includes American Structurepoint PR 24 in regards to replacing flue & piping along with the elevator room changes. The change order is an additional $7,240.00 which brings the revised contract amount to $1,812,995.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Change Order #7-Loeb Stadium Bid Package 8 (Electrical) Mr. Grenard presented to the Board and recommended approval of Change Order #7 Loeb Stadium Bid Package 8 (Electrical) with Huston Electric. The change order includes added speaker poles, gate clarifications, power for the water heaters, elevator equipment room changes, added data at the speaker poles; and added smoke device in the storage building. The change order is an additional $42,584.00 which brings the revised contract amount to $2,098,052.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Task Order #1-TBird 2021 On-Call Services, 6th Street and Columbia Traffic Signal Design Assistance Mr. Grenard presented to the Board and recommended approval of Task Order #1 for TBird Designs 2021 On- Call Services for 6th Street and Columbia Traffic Signal Design Assistance. The task order is an hourly not-to- exceed $10,000.00 for survey and signal design. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Task Order #2-TBird 2021 On-Call Services, Public Safety Facilities Easement Descriptions and Survey Board of Public Works and Safety June 8, 2021 Page 3 Mr. Grenard presented to the Board and recommended approval of Task Order #2 for TBird Designs 2021 On- Call Services for Public Safety Facilities Descriptions and Survey. The task order is an hourly not-to-exceed $15,000.00 for survey and easement preparation. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Lafayette Housing Authority Release of Mortgage-3007 Vinton Street, Lafayette IN Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Mortgage for 3007 Vinton Street Lafayette In. The title has been cleared. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Release of Mortgage-1421 Grove Street, Lafayette IN Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 1421 Grove Street Lafayette In. The period of occupancy has been satisfied. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Release of Covenant for Deed Restrictions-1421 Grove Street, Lafayette IN Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 1421 Grove Street Lafayette In. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Release of Mortgage-2106 Charles Street, Lafayette IN Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 2106 Charles Street Lafayette In. The period of occupancy has been satisfied. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Release of Covenant for Deed Restrictions-2106 Charles Street, Lafayette IN Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 2106 Charles Street Lafayette In. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Release of Mortgage-4132 Langley, Lafayette IN Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 4132 Langley Lafayette In. The period of occupancy has been satisfied. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Release of Covenant for Deed Restrictions-4132 Langley, Lafayette IN Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 4132 Langley, Lafayette In. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Release of Mortgage-1433 Franklin Street, Lafayette IN Board of Public Works and Safety June 8, 2021 Page 4 Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 1433 Franklin Street Lafayette In. The balance of the loan has been paid off. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Lafayette Renew Amendment #2-9th Street and Kossuth Street Intersection Profile Modification Project Brad Talley, Lafayette Renew Superintendent, presented to the Board and recommended approval of an Amendment #2 for the 9th Street and Kossuth Street Intersection Profile Modification Project with VS Engineering. The amendment includes costs for providing construction administration personal and one fulltime Resident Project Representative as required for a period of time necessary to complete the construction project and the final construction records. The amendment is in the amount not-to-exceed $89,200.00 which brings the revised contract amount to $170,100.00. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Purchasing Declaration of Worthless Property-Information Technology Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for Information Technology that includes an HP LaserJet Pro Printer Model #M1536DNF Serial Number #CNG8G1K8C4. Mr. Payne stated that this item will be scrapped. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Jeremy Diehl, Deputy Controller, presented for Board approval, Claims in the amount of $3,606,967.81. Mrs. Murray asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Time: 9:17 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375