Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 15, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 15, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton and Norm Childress. Absent: Ron Shriner Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the June 8, 2021 regular meeting. Mrs. Murray seconded. Passed. BID OPENING Utility Emergency Response Program 2021-2022 This being the time set to open bids for the Utility Emergency Repairs Program 2021-2022 and the following bids were received and opened: Milestone Contractors, LP Lafayette, Indiana Atlas Excavating, Inc. West Lafayette, Indiana Mr. Childress moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed BIDS UDER ADVISEMENT Bonlou Drive Signal Installation Project President Henriott stated that this item will remain tabled. NEW BUSINESS Economic Development Historic Demolition Permit-637 Ferry Street (Garage Only) John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 637 Ferry Street Garage Only. The demolition request was reviewed by Dann Keiser, Lafayette Historic Preservation Officer, who determined that the loss of the garage would adversely affect the historic neighborhood. Mr. Keiser recommended upholding the 60-day waiting period. Mr. Collier agreed with Board of Public Works and Safety June 15, 2021 Page 2 Mr. Keiser’s recommendation. Mrs. Moulton moved to uphold the 60-day waiting period. Mrs. Murray seconded. Passed. Historic Demolition Permit-1204 Hartford Street (Garage Only) Mr. Collier presented to the Board and recommended approval of a Historic Demolition Permit for 1204 Hartford Street Garage Only. The demolition request was reviewed by Dann Keiser, Lafayette Historic Preservation Officer, who determined that the loss of the garage would adversely affect the historic neighborhood. Mr. Keiser recommended upholding the 60-day waiting period. Mr. Collier agreed with Mr. Keiser’s recommendation. Mr. Childress moved to uphold the 60-day waiting period. Mrs. Moulton seconded. Passed. Purchasing Declaration of Surplus Property-Fleet Maintenance Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes a 1996 Chevrolet C3500 Stake bed truck VIN#1GBHC34R3TE266743 City ID#9678, a 2003 Ford F450 Stake bed truck VIN#1FDX47S13EA44507 City ID#2377, and a 2002 Western 3215 MVP 8’ plow VIN#0135 City ID#2377P. Mr. Payne stated that these items will be traded in on a new purchase. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Water Works Contract-Pressure Wash and Paint Haggerty Lane Elevated Tank Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of a Contract to Pressure Wash and Paint Haggerty Lane Elevated Tank with Complete Restoration, LLC in the amount of $138,360.00. This work is for the interior of the tank and will take about 2 weeks to complete. This is a new company for the City to use for services. Discussion ensued. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Notice to Proceed- Pressure Wash and Paint Haggerty Lane Elevated Tank Mr. Moore presented to the Board and recommended approval of a Notice to Proceed to Pressure Wash and Paint Haggerty Lane Elevated Tank. This work is set to start today. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Contract-Pressure Wash Fairgrounds Elevated Water Tank Mr. Moore presented to the Board and recommended approval of a Contract to Pressure Wash Fairgrounds Elevated Water Tank with Complete Restoration, LLC in the amount of $37,250.00. This work is for the exterior of the tank. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-Pressure Wash Fairground Elevated Water Tank Mr. Moore presented to the Board and recommended approval of a Notice to Proceed to Pressure Wash Fairgrounds Elevated Water Tank. This work is set to start today. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety June 15, 2021 Page 3 CLAIMS Jeremy Diehl, Deputy Controller, presented for Board approval, Claims in the amount of $248,263.98. Mr. Childress asked a question on Page 6 regarding the Instructor Recertifications for O’Shields. Mr. Diehl stated that this was for the Lafayette Police Department. Mr. Childress asked a question on Page 8 regarding the NIBRS Training Per Diem. Mr. Diehl stated that is for LPD personel for National Incident Based Reporting System training. Mr. Childress asked a question on Page 7 regarding 2021 Environmental Resilience Cohort Fees with Indiana University. Mr. Diehl stated that is was part of the Climate Action Plan and paying the community participation fee associated with that program. Mr. Childress asked a question on Page 11 regarding the CSO Long Term Control Plan Phase II-C for Pearl River contract status. Mr. Diehl stated that he would need to calculate the completion of the project and get back with Mr. Childress. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-Baptist Student Foundation Event President Henriott presented to the Board and recommended approval of a Special Event Request for the Baptist Student Foundation to be held on June 19, 2021 from 10:00am-6:00pm at Riehle Plaza and the John T. Myers Bridge. Mrs. Murray stated that there have been conversations with TEMA, Lafayette Police, Lafayette Fire and West Lafayette due to this event growing past the parameters of the event requests for both cities that include additional activities and a larger crowd than expected. Mrs. Murray stated that she was not in favor of there being a motorcade/motorcycles on the bridge. President Henriott recommended that the Board approve the request based on the information that was given on the request. Fire Chief Richard Doyle, stated that the Mayor approved a static display of motorcycles but not driving around on the bridge. Chief Doyle stated that there is also the addition of a reenactment group; the 5th United Colored Troop. Chief Doyle stated he was concerned that the projected number of attendees has gone from 100 people to 1000 people. There are concerns with all the additional activities that are scheduled to happen that are not listed in the event request. Police Chief Patrick Flannelly, stated that they are happy to support the event but want to make sure that the Police Department is looped in to the growing numbers of attendees and the adequate security that is required for the larger number of people. Mr. Childress stated that he would like no fireworks or reenactor weapons discharged during the event. Discussion ensued. President Henriott stated that this Board will approve this request as it is presented by the event representative along with the addition static display only of motorcycles and reenactors. Mr. Childress suggested that Police and Fire reach out to the event representative to make sure that everyone is on the same page going into this event. Mr. Childress moved for approval. Mrs. Murray seconded. Mrs. Moulton opposed. Passed. Special Event Request-Bistro 501 Lobster Bake Theresa Buckley, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Bistro 501 Lobster Bake to be held on June 22, 2021 from 5:30pm-9:30pm on 5th Street between Main and Columbia Streets. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Special Event Request-French Wedding Ceremony Ryan French, Event Representative, presented to the Board and recommended approval of a Special Event Request for the French Wedding Ceremony to be held on June 26, 2021 from 8:00am-10:00pm at Riehle Plaza. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety June 15, 2021 Page 4 Special Event Request-Joint Religious Church Service Don Lindstrom, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Joint Religious Church Service to be held on July 4, 2021 from 7:30am-1:00pm on N. 6th Street from Ferry Street to North Street and also North Street to the alleys behind the two churches. This event will include the participation of the four (4) surrounding churches. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. President Henriott abstained. Special Event Request-Walk to End Alzheimer’s Morgan Jessup, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Walk to End Alzheimer’s to be held on September 18, 2021 from 5:00am-4:00pm at Riehle Plaza and the John T. Myers Bridge. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Time: 9:28 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375