Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES September 28, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, September 28, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner and Amy Moulton. Absent: Norm Childress Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the September 21, 2021 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Acceptance for Maintenance-Raineybrook Bay, Part 2, Phase 2, Section 3 Dave Griffee, Engineering, presented to the Board and recommended approval of an Acceptance for Maintenance for Raineybrook Bay Part 2, Phase 2, Section 3 located west of US 231 S between CR W 400 S and CR W 500 S. This section consists of 23 residential lots. Testing, inspections, as-built drawings, and the 3 year maintenance bond have been submitted. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Lafayette Housing Authority Agreement between the City of Lafayette and Recovery Café for the Nutrition and Culinary Program Ashley Adams, Project Manager, presented to the Board and recommended approval of an Agreement between the City of Lafayette and Recovery Café for the Nutrition and Culinary Program. This program provides nutritional education and culinary tools to assist each participant through their recovery and prevent relapses. The funding awarded for this project is in the amount of $5,000.00. Ms. Adams answered questions from the Board. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Release of Mortgage-814 N. 14th Street, Lafayette Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Mortgage for 814 N. 14th Street in Lafayette. Mrs. Oakley stated that this has satisfied the 10-year period of affordability. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Release of Covenant for Deed Restrictions-814 N. 14th Street, Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 814 N. 14th Street in Lafayette. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety September 28, 2021 Page 2 Release of Mortgage-312 N. 8th Street, Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 312 N. 8th Street in Lafayette. Mrs. Oakley stated that this has satisfied the 5-year period of affordability. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Release of Covenant for Deed Restrictions-312 N. 8th Street, Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 312 N. 8th Street in Lafayette. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Lafayette Renew Change Order #1-Pearl River Sewer Relocation Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of Change Order #1 for the Pearl River Sewer Relocation Project with Bowen Engineering. The change order is an increase in the amount of $218,152.00 which brings the revised contract amount to $3,742,128.00. The change order includes quantity adjustments for the original contract items, conduit installation and additional debris removal in regards to the new police station development, lateral relocations for 611 Main Street; and increase contract times by an additional 253 days. Discussion ensued. Mr. Talley stated that there will be a $151,701.00 repayment from the Public Safety Building Project. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Certificate of Final Completion-Pearl River Sewer Relocation Project Mr. Talley presented to the Board and recommended approval of a Certificate of Final Completion for the Pearl River Sewer Relocation Project. Mr. Talley stated that the final completion date is September 10, 2021. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Parks Department Change Order #2-Penguin Exhibit at Columbian Park Zoo Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of Change Order #2 for the Penguin Exhibit at Columbian Park Zoo with Mattcon General Contractors, Inc. The change order is a deduction in the amount of $1,500.00 which brings the revised contract amount to $2,704,860.10. Mrs. Laufman stated that through the construction process a landscape area ended up not where it was planned. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Certificate of Substantial Completion-Penguin Exhibit at Columbian Park Zoo Mrs. Laufman presented to the Board and recommended approval of a Certificate of Substantial Completion for the Penguin Exhibit at Columbian Park Zoo. Mrs. Laufman stated that the work performed has been reviewed and found substantially completion as of June 25, 2020. There have been some issues with the curved glass and the chiller. The final completion for this project was September 9, 2021. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety September 28, 2021 Page 3 Purchasing Declaration of Surplus Property-Purchasing Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for Purchasing Department that includes 16 iPhone XR’s and 2 iPhone 8’s. Mr. Payne stated that the phones have been replaced with newer equipment and will be sold. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Declaration of Worthless Property-Information Technology Mr. Payne presented to the Board and recommended approval of a Declaration of Worthless Property for Information Technology that includes 1 Dell Monitor, 3 HP Printers, 1 Cisco Switch, 1 First Data Card Reader and 1 APC UPS. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $3,516,015.26. President Henriott asked a question on Page 19 regarding the BBNH Enterprises for Tier 1 Basic Course 2021-224 Dinner Plan (2). Mr. Diehl stated that this company provides meals for Recruits in Training for LPD. This is just the designated meal plan for the participant. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Home for Dogs Fundraiser Charlie Shook, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Home for Dogs Fundraiser to be held on October 2, 2021 from 8:00am-1:00pm located on N. 5th Street between Ferry and North Streets. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Special Event Request-First Friday Fall Festival President Henriott stated that this item is removed from the agenda. The event representative has cancelled the event. Special Event Request-5K Foot Pursuit Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the 5K Foot Pursuit to be held on October 30, 2021 from 7:30am-11:30am at Riehle Plaza, John T. Myers Bridge and the Big 4 Depot. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. 2021 Fall Hydrant Flushing Schedule Steve Moore, Water Works Superintendent, announced to the Board the 2021 Fall Hydrant Flushing Schedule starting October 3, 2021 for 2 weeks from 10:00pm-6:00am. Time: 9:23 a.m. BOARD OF PUBLIC WORKS AND SAFETY Board of Public Works and Safety September 28, 2021 Page 4 Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375