Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 12, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 12, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Amy Moulton and Ron Shriner. Absent: Gary Henriott Jacque Chosnek, City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the October 5, 2021 regular meeting. Mrs. Moulton seconded. Passed. BIDS UNDER ADVISEMENT 2021 Sanitary Sewer Rehabilitation Project Mrs. Murray stated that this item will remain under advisement. NEW BUSINESS Engineering Recommendation for Award-2021 Dover Estates Handicap Ramps and Street Repair Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for 2021 Dover Estate Handicap Ramps and Street Repair Project with Dixon Construction. Mr. Grenard stated that the bid was determined to be complete. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Contract-2021 Dover Estates Handicap Ramps and Street Repair Project Mr. Grenard presented to the Board and recommended approval of a Contract for the 2021 Dover Estates Handicap Ramps and Street Repair Project with Dixon Construction in the amount of $241,540.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed-2021 Dover Estates Handicap Ramps and Street Repair Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the 2021 Dover Estates Handicap Ramps and Street Repair Project. The project is set to start today upon approval and with a completion date of June 2022. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Purchasing Board of Public Works and Safety October 12, 2021 Page 2 Recommendation for Award-Lafayette Theater Roof Replacement Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Recommendation for Award for the Lafayette Theater Roof Replacement with Knox Services in the amount of $83,320.00. Discussion ensued regarding the past work of this company. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Contract-Lafayette Theater Roof Replacement Mr. Payne presented to the Board recommended approval of a Contract for the Lafayette Theater Roof Replacement with Knox Services in the amount of $83,320.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-Lafayette Theater Roof Replacement Mr. Payne presented to the Board and recommended approval of a Notice to Proceed for the Lafayette Theater Roof Replacement. The project is set to start today with the project being completed in 2021. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Declaration of Surplus Property-Purchasing Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department that includes 7 iPhones. The phones have been replaced with newer equipment and will be sold. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Declaration of Surplus Property-Information Technology Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for Information Technology that includes 3 PC’s and 2 Servers. The equipment has been replaced and will be listed on GovDeals.com. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Parking Operations Contract with ChargePoint Master Services for Vehicle Charging Stations John Withers, Parking Operations Director, presented to the Board and recommended approval of a Contract with ChargePoint Master Services for Vehicle Charging Stations. The City received a grant for $36,000.00 from the Indiana Department of Environmental Management from the Volkswagen Diesel Emissions Environmental Mitigation Trust Fund for four (4) Level II electric vehicle-charging stations. This agreement is for operations administration and payment processing from the EV Charging stations that will be installed in the Columbia Block Parking Facility, Columbian Park/Loeb Stadium Parking Lot and the new parking facility as part of the Public Safety Center. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Contract with Huston Electric for Installation Services for Vehicle Charging Stations Mr. Withers presented to the Board and recommended approval of a Contract with Huston Electric for Installation Services for Vehicle Charging Stations. The contract for professional installation services to install two (2) of the four (4) charging stations. The two (2) stations will be installed in the Columbia Block Parking Facility 18 N 5th Board of Public Works and Safety October 12, 2021 Page 3 Street and the contract is in the amount of $1,240.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Clerk’s Office 2022 City of Lafayette Holiday Schedule Mrs. Murray presented to the Board and recommended approval of the 2022 City of Lafayette Holiday Schedule. Mrs. Murray noted that the only change to the schedule is the addition of the Juneteenth Holiday. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $3,817,434.46. Mrs. Murray asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-Public Media Event on Climate Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Public Media Event on Climate to be held on October 16, 2021 from 9:00am-1:00pm on the John T. Myers Bridge. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Jeff HS Marching Band-Northern Regional Contest Jana Reinhart, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Jeff HS Marching Band-Northern Regional Contest to be held on October 16, 2021 from 6:00am- 10:00pm located on 22nd Street between Teal Road and Gregory Street. Mrs. Reinhart went into detail about the event and the changes to the parking. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Time: 9:13 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375