Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 5, 2022 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 5, 2022 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Norm Childress, Cindy Murray. Ron Shriner and Amy Moulton. Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the March 29, 2022 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-Columbian Park Parking Lot at Main Street and Kossuth Street Improvements Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Columbian Park Parking Lot at Main Street and Kossuth Street Improvements with Heartland Contractors. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Contract- Columbian Park Parking Lot at Main Street and Kossuth Street Improvements Mr. Grenard presented to the Board and recommended approval of a Contract for the Columbian Park Parking Lot at Main Street and Kossuth Street Improvements with Heartland Contractors in the amount of $519,081.05. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed- Columbian Park Parking Lot at Main Street and Kossuth Street Improvements Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Columbian Park Parking Lot at Main Street and Kossuth Street Improvements to start today. Mr. Grenard stated that the substantial completion is scheduled for May of 2022. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Lafayette Housing Authority Agreement between Lafayette Housing Consortium and Faith Community Development Corp 2019 Project #2-N. 19th Street Ashley Adams, Project Manager, presented to the Board and recommended approval of an Agreement between Lafayette Housing Consortium and Faith Community Development Corp 2019 Project #2 2213 N. 19th Street. This agreement is in the amount of $90,170.00 HOME Funds. The funds are used to acquire and renovate property for sale to eligible home buyers. Lori Walters, Faith Community Development Director, stated that the Board of Public Works and Safety April 5, 2022 Page 2 address on the cover letter stated 9th Street which needs to reflect 19th Street. Discussion ensued regarding the allocation, approval, and eligibility process. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Release of Mortgage-1819 Greenbush Street, Lafayette Indiana Ms. Adams presented to the Board and recommended approval of a Release of Mortgage for 1819 Greenbush Street Lafayette Indiana. Ms. Adams stated that this has satisfied the period of occupancy. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Release of Covenant for Deed Restrictions-1819 Greenbush Street, Lafayette Indiana Mrs. Adams presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 1819 Greenbush Street Lafayette Indiana. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Release of Mortgage-2135 Charles Street, Lafayette Indiana Ms. Adams presented to the Board and recommended approval of a Release of Mortgage for 2135 Charles Street Lafayette Indiana. Ms. Adams stated that this has satisfied the period of occupancy. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Release of Covenant for Deed Restrictions-2135 Charles Street, Lafayette Indiana Ms. Adams presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 2135 Charles Street Lafayette Indiana. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Purchasing Declaration of Surplus Property-Purchasing Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for Purchasing that includes a list of 19 iPhones and 2 iPads. These devices have been replaced with newer equipment and will be sold. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $4,623,315.19. Mr. Childress asked a question on Page 20 regarding the invoice for the cyclone sweeper. Mr. Diehl stated that is a brand-new unit used by the Renew Department for streets made/designed with pavers. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-Spring Blast for Lincoln Neighborhood Lori Walters, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Spring Blast for Lincoln Neighborhood to be held on April 9, 2022 from 8:00am-1:00pm in the Lincoln neighborhood from the Hartford Hub to the park. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety April 5, 2022 Page 3 Special Event Request-TAP & GO 2022 Ann Fields Monical, Event Representative, presented to the Board and recommended approval of a Special Event Request for the TAP & GO 2022 to be held on April 9, 2022 from 2:00pm-6:00pm on Wabash Avenue between Williams Street and Chestnut Street. Mrs. Monical stated that she has received concerns about the parking for that event from St. Ann’s Church. Mrs. Monical stated that they have contacted anyone that has purchased tickets for the event that they are not to park in the St. Ann’s Church Parking Lot for the event. Mrs. Monical stated that she has been working with Kirby Risk to use part of their parking lot for the event. Mrs. Monical stated that she has been in contact with the St. Ann’s Facilities Director and Fr. Tony Rowland. Mr. Shriner moved for approval. Mrs. Moulton seconded. Keith Browning, Director of Operations for St. Ann’s Church, stated that map provided has St. Ann’s located in the middle of the festival with limited access to the church parking lot. Mr. Browning read a letter from Fr. Rowland: “I still have issues with the timing of Tap & Go being Saturday afternoon and impacting where people will be parking. This then creates a greater burden for St. Ann’s to make sure that the Tap & Go people don’t park in St. Ann’s parking so that people going to mass on a regularly scheduled weekly event can take place. People already park along Wabash Avenue for the weekend masses at St. Ann’s including Saturday 4:30pm mass. This Saturday is also Palm Sunday which is one of the top three (3) masses for attendance and expecting well over 100 people to be attending that mass. So, the concern is regarding parking. Are we to police our parking lot and if you look at the map, we have very large parking area and it is right at the beginning of where is Tap & Go wishes to begin. I do not know where the Tap & Go participants are expected to park and causes concern. The current street blockage also impacts several handicap people. I have other concerns about how the Tippecanoe Arts Federation is helping the community along Wabash Avenue but apparently did not collaborate with the Wabash Avenue community which St. Ann’s is in this community. This is an unfortunate disconnect.” Mrs. Monical stated that she is willing to shift the closure from Chestnut Street to Green Street which would allow churchgoers to have more access to the church parking lot off of Wabash Avenue. So, the new requested road closure would be on Wabash Avenue from Green Street to Williams Street. Discussion ensued regarding having the closure start at the corner of the intersection versus starting in the middle of the street. Mr. Browning is concerned on how to manage the church parking lot to keep the Tap & Go participants from parking in their lot. President Henriott stated that it would be the Arts Federation that would help man those parking lot entrances. Mrs. Monical stated that she has signs for directing traffic and can have people help with the parking. Mr. Shriner moved to approve the amended footprint of the event. Mrs. Moulton seconded. Amended. Fire Chief, Richard Doyle, stated that Police and Fire will need to approve the new footprint and stated that the closure will need to start at the intersection and not the middle of the block, which is a common practice for event closures. Mr. Shriner moved to approve the amended location of the closure on Green Street subject to Police and Fire approval. Mrs. Moulton seconded. Amended and Passed. Special Event Request-Arbor Day Celebration and Tree Planting Gene Kroeschen, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Arbor Day Celebration and Tree Planting to be held on April 30, 2022 from 7:00am-2:00pm near the intersection of N. 24th Street and Underwood Street. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety April 5, 2022 Page 4 Special Event Request-St. Boniface Living Way of the Cross Hector Vargas, Event Representative, presented to the Board and recommended approval of a Special Event Request for the St. Boniface Living Way of the Cross to be held on April 14-15, 2022 from 5:00pm until 24 hours after the start of event. The event will be located on North Street between 8th and 9th Streets. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Time: 9:26 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375