Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 15, 2023 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 15, 2023 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Eric Rody and Ron Shriner Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the August 8, 2023 regular meeting. Mr. Rody seconded. Passed. NEW BUSINESS Purchasing Recommendation for Award- Lafayette Renew-Coating/Painting Project 2023 Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Recommendation for Award for the Lafayette Renew-Coating/Painting Project 2023 with Karma Industries, Inc in the amount of $133,920.49. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Declaration of Surplus Property-Purchasing Department Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department that includes: LPD iPhone 11 64 35 6860110358816 G0PHCN33N72J LPD iPhone 11 64 35 6869117463065 F4LFRABRN72J LPD iPhone 11 64 35 6866116694401 F4LFQ4KKN72J LPD iPhone 12 64 35 9823657595791 H4YJHF9Q0DXP LFD iPhone 11 64 35 6865118041645 DX3GF55CN72L LFD iPhone 11 64 35 6865118077938 DX3GF5QYN72L LFD iPhone 11 64 35 6865118078928 DX3GF5LVN72L LFD iPhone 11 64 35 6865118180690 DX3GF5S8N72L LFD iPhone 11 64 35 6865118116181 DX3GF4MWN72L LFD iPhone 11 64 35 6865118236278 DX3GF4WUN72L LFD iPhone 11 64 35 6865118095419 DX3GF52XN72L LFD iPhone 11 64 35 6865118192943 DX3GF4PTN72L LFD iPhone 11 64 35 6865118210547 DX3GF5ETN72L Board of Public Works and Safety August 15, 2023 Page 2 LPD iPhone 11 64 35 6858117382268 F4KFRYKN72J LPD iPhone 11 64 35 8845630260228 FFXHT06RN72J Mr. Payne stated that these devices have been replaced with newer equipment and will be sold. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Economic Development Permanent Supportive Housing Rental Assistance Contract 2023 Adam Murphy, Economic Development, presented to the Board and recommended approval of a Permanent Supportive Housing Rental Assistance Contract with the Indiana Housing and Community Development Authority for 2023. Mr. Murphy stated that the contract will provide continuance of rental assistance for 28 persons who are certified as chronically homeless with a co-existing disability, such as mental illness, substance abuse and/or HIV/AIDS. The contract sets aside $267,640.00 in rental assistance for the next year with additional administrative funding of $14,895.00. Mr. Murphy stated that there is an additional Resolution this year that he read into the record. “RESOLVED, pursuant to the authority vested in the Board of Directors, after discussion and upon motion duly made, seconded and carried, the Company is hereby authorized to apply for and accept Permanent Supportive Housing (“PSH”) funding in the form of a grant in an amount not to exceed Two Hundred Eighty-Two Thousand Five Hundred Thirty-Five and 00/100 Dollars ($282,535.00) from the Indiana Housing and Community Development Authority (“IHCDA”) according to the terms and conditions as are more particularly set forth in IHCDA’s and the U.S. Department of Housing and Urban Development’s published policies, procedures and regulations, as amended from time to time, and as are set forth in the PSH application and award agreement. FURTHER RESOLVED, that the following officer(s) of the Company: Dennis Carson, Economic Development Director Name Title Adam Murphy, Homeless and Community Outreach Name Title Each are hereby authorized, empowered and directed to execute, acknowledge and deliver in the Company's name and on its behalf any and all applications, award agreements, documents, covenants binding real estate, instruments or writings, as are necessary and/or as appropriate to consummate this award of PSH funding”. Discussion ensued. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Lafayette Renew Permission to Advertise-Raineybrook Lift Station Upgrade Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Permission to Advertise for the Raineybrook Lift Station Upgrade Project. The publications are set to run on August 18 & 25, 2023 with the bid opening set for September 19, 2023. The project consists of the construction of a new duplex 450-gpm pump lift station, approximately 5,700 LF of 6-inch and 8-inch force main, three (3) air release valve Board of Public Works and Safety August 15, 2023 Page 3 manholes, site improvements, and associated electrical and controls including a 60 kW backup generator. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $6,021,092.55. President Henriott asked a question on Page 15 regarding Certasite LLC invoice for Inspections on SCBAS and Extinguishers on Hazmat Trailer. Mr. Diehl stated that is for Lafayette Fire Department inspections of equipment and extinguishers. President Henriott asked a question on Page 25 regarding the Wessler Engineering Inc invoice for Lafayette Water Master Plan. Mr. Diehl stated that project is 77% complete and this is just periodic invoicing for that contract. Mr. Rody asked a question on Page 16 regarding the Bernath LLC invoice for Crackmaster. Mr. Diehl stated that company provides road materials for crack sealing. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Animal Control Appeal-Lizbeth Pacheco President Henriott stated that this item will be tabled until next week due to vehicle issues with Lizbeth Pacheco. ANOUNCEMENTS Mayor Roswarski reminded the Board of the invitations that they received for the upcoming groundbreaking for the Solar Field at Lafayette Renew on Wednesday, August 16, 2023 at 11:30am. Time: 9:14 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375