Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 21, 2023 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 21, 2023 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Amy Moulton, and Eric Rody. Absent: Gary Henriott and Ron Shriner Jacque Chosnek, City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the November 14, 2023 regular meeting. Mr. Rody seconded. Passed. BIDS UNDER ADVISEMENT Glick Wellfield Improvements Mrs. Murray stated that this item will remain under advisement. NEW BUSINESS Engineering Change Order #2-Kossuth Street Resurface from 4th Street to Earl Avenue Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #2 for the Kossuth Street Resurface from 4th Street to Earl Avenue that includes additional sidewalk and restoration. The change order is an increase in the amount of $66,464.68 which brings the revised contract amount to $1,710,827.39. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Lafayette Renew Change Order #1-7th Street Storm Sewer Relocation Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of Change Order #1 for the 7th Street Storm Sewer Relocation Project that includes a quantity adjustment. The change order is a decrease in the amount of $68,760.00 which brings the revised contract to $435,240.00. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Certificate of Final Completion-4th Street Sewer Realignment Project Mr. Talley presented to the Board and recommended approval of a Certificate of Final Completion for the 4th Street Sewer Realignment Project dated September 17, 2023. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety November 21, 2023 Page 2 Amendment #1-2023 Sewer Rehabilitation Project Mr. Talley presented to the Board and recommended approval of Amendment #1 for 2023 Sewer Rehabilitation Project with Wessler Engineering that includes incorporating construction administration fees. The amendment is in the amount of $7,000.00 which brings the revised contract amount to $57,000.00. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Contract with Greeley & Hansen-Combined Sewer Overflow Long Term Control Plan Phase II-D High-Rate Treatment Mr. Talley presented to the Board and recommended approval of a Contract with Greeley & Hansen for the Combined Sewer Overflow Long Term Control Plan Phase II-D High-Rate Treatment. The contract includes design of fine screens and dumpster room, pump station. HRT Facility. Electrical building, chemical storage, chemical interconnection. Existing WWTP Improvements, yard piping. Site work, SCADA; and PRLS expansion and force main. The project will be delivered via the performance contracting (Guaranteed Savings Approach) delivery method and the scope of the work includes general design phase, LTCP updates, preliminary design, basis of design report; and final design. The contract is a not-to-exceed amount of $2,944,100.00 and construction will begin Fall/Winter 2024. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Purchasing Declaration of Surplus Property-Purchasing (Humane Society for Greater Lafayette) Dave Payne Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department and the Humane Society for Greater Lafayette that includes: Quantity Item Dimensions 1 6-drawer Desk 66"Wx28.5Hx30"D 1 5-drawer Desk 66"Wx29.5"Hx24"D 1 5-drawer Desk 66"Wx29.5"Hx30"D 1 3-drawer Desk 66"Wx29.5"Hx30"D 1 2-drawer Desk 72"Wx29.5"Hx24"D 1 19' Operations desk 19'Wx38.5"Hx57.75"D includes wall 5 VariDesk computer risers 36"WxAdjustableHx30"D 1 Computer table/desk 42"Wx28.5"Hx30.25"D 2 Round cherry top table 42" round x 29.5"H 2 Oak round barrel table 18" round x 20"H 1 Oak laminate folding table 72"Wx28.75"Hx30"D 13 5-drawer file cabinets 18"Wx61.5"Hx28"D 2 Cherry 4-drawer file cabinets 36"Wx54"Hx24"D 1 3-drawer file cabinet 18"Wx38"Hx28"D 5 2-drawer file cabinets 16"Wx21.5:Hx22"D 1 Black love seat 51"Wx29"Hx31"D 18 Purple stationary chairs 23"Wx34.5"Hx24"D 14 Wide plastic chair 26"Wx32.5"Hx26"D Board of Public Works and Safety November 21, 2023 Page 3 2 Blue armless desk chairs 20"Wx42"Hx27" base 1 4 shelf bookcase 36"Wx55"Hx13"D 2 Bulletin board 48"x48"x1.5"D 2 Cork bulletin boards 48"Wx36"Hx3/8D 1 Bulletin board 84"W x 48"H x 1.5"D 48"Wx36"Hx2.75"D (rail for 1 White board markers) 1 White board 48"Wx35.5"Hx1"D 1 Whiteboard 72"Wx48"Hx2"D (rail for markers) 1 Whiteboard 60.5"x48"x4" (rail for markers) 2 Fabric pin boards 36"Wx15.5Hx1.25D 5 Wall mount coat racks 3 hook 18"Wx6"Hx4"D 3 Wall mount coat racks 4 hook 24"Wx6"Hx4"D 5 LG 55M5B-A Tv's 47.75"Wx27"HxRecessed Mount 1 Wall mount clock 10" round x 2.75"D 1 Wall mount clock 24" round 30"Wx69.5"Hx34.5"D includes 1 Black refrigerator handle 2 Hallway rug runners 4' X 12' Mr. Payne stated that the items will be sold to the Humane Society for Greater Lafayette for $1.00. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Declaration of Surplus Property-Purchasing (Habitat for Humanity) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department and Habitat for Humanity that includes: Item Quantity Partition wall panels 21 Partition wall shelf 8 2-drawer desk 1 Wooden 2 drawer desk 1 Wood veneer top 3-drawer desk 1 3 drawer desk 1 Wooden 3 drawer desk with hutch 1 L-shaped 3 drawer desk 1 5 drawer desk 2 5-drawer desk with hutch 1 L-shaped 5-drawer desk 2 L-shaped 5-drawer desk with hutch 2 U-shaped 5 drawer desk with hutch 1 Board of Public Works and Safety November 21, 2023 Page 4 U-shaped 5 drawer desk 1 Wooden Cherry U-shaped 5 drawer desk 1 Varidesk riser 6 Wooden Cherry round table 2 Round wooden table 1 Metal base laminate top table 4 Wooden table 1 Wooden drafting table 1 Metal 2-door storage cabinet 1 Laminate wooden 5 shelf storage cabinet 1 Metal 4-shelf bookcase 1 Wooden 2 shelf bookcase 1 Wooden 3-shelf bookcase 1 5 drawer filing cabinet 1 4 drawer cabinet for index cards 1 Dry erase whiteboard 1 Guest chairs 20 Office chairs 4 Stackable metal chairs 1 Wooden chair 1 Floor rug mat 1 Plastic chair mat 7 Wire rack on wheels 1 Wall hanging art 2 Filing trays 20 Monitor stand 1 Wooden shelves 6 Metal shelf 1 Desk fan 1 Metal square container 3 7-gallon trash cans 3 Recycle bins 3 Mr. Payne stated that the items will be sold to Habitat for Humanity for $1.00. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety November 21, 2023 Page 5 CLAIMS Paula King, Controller’s Office, presented for Board approval of Claims in the amount of $4,216,692.73. Mrs. Murray asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Time: 9:09 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding month is available at http://www.lafayette.in.gov/DocumentCenter/Index/375