Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 28, 2023 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 28, 2023 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, and Ron Shriner. Absent: Eric Rody Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the November 21, 2023 regular meeting. Mrs. Murray seconded. Passed. Proposal Opening Proposal-Offer Certain Real Estate for Sale to an Abutting Landowner (N. 26th Street) This being the time set to open proposals for the Proposal-Offer Certain Real Estate for Sale to an Abutting Landowner (N. 26th Street) and the following proposals were received and opened: Iron Men Properties of Lafayette Lafayette, Indiana Proposal: $14,700.00 Mr. Shriner moved to take the proposals under advisement for further review. Mrs. Moulton seconded. Passed. BIDS UNDER ADVISEMENT Glick Wellfield Improvements President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Change Order #3-Kossuth Street Resurface from 4th Street to Earl Avenue Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #3 for the Kossuth Street Resurface from 4th Street to Earl Avenue that will reconcile quantities and close out the contract. The change order is a decrease in the amount of $149,185.00 which brings the revised contract amount to $1,561,641.56. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety November 28, 2023 Page 2 Certificate of Final Completion-Kossuth Street Resurface from 4th Street to Earl Avenue Mr. Grenard presented to the Board and recommended approval of a Certificate of Final Completion for Kossuth Street Resurface from 4th Street Earl Avenue that includes final completion, final payment and release of retainage to Midwest Paving, LLC. The contractor had satisfactorily completed all work items for the project as of November 10, 2023 and all applicable inspections have been passed by the Engineering Department. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Permission to Advertise-Utility Emergency Repairs Program 2024 Mr. Grenard presented to the Board and recommended approval of a Permission to Advertise for the Utility Emergency Repairs Program 2024. The publications are set to run on December 1 & 8, 2023 with the bid opening on December 19, 2023. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Certificate of Completion-S. 24th Street Concrete Project Mr. Grenard presented to the Board and recommended approval of a Certificate of Completion for the S. 24th Street Concrete Project with Dixon Construction. Mr. Grenard stated that the work has passed all inspections, no outstanding work items and all final pay requests have been submitted. The 1-year warranty period begins today. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Certificate of Completion-Miscellaneous Projects-1 Mr. Grenard presented to the Board and recommended approval of a Certificate of Completion for the Miscellaneous Project-1 with Dixon Construction. Mr. Grenard stated that the work has passed all inspections, no outstanding work items and all final pay requests have been submitted. The 1-year warranty period begins today. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Certificate of Completion-O’Farrell Road Concrete Replacement Project Mr. Grenard presented to the Board and recommended approval of a Certificate of Completion for the O’Farrell Road Concrete Replacement Project with Dixon Construction. Mr. Grenard stated that the work has passed all inspections, no outstanding work items and all final pay requests have been submitted. The 1-year warranty period begins today. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Certificate of Completion-Highland Park Curb Replacement Project Mr. Grenard presented to the Board and recommended approval of a Certificate of Completion for the Highland Park Curb Replacement Project with Dixon Construction. Mr. Grenard stated that the work has passed all inspections, no outstanding work items and all final pay requests have been submitted. The 1-year warranty period begins today. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Change Order #1-Vinton Woods Concrete Replacement Project Mr. Grenard presented to the Board and recommended approval of Change Order #1 for the Vinton Woods Concrete Replacement Project with Heartland Contractors. The change order includes the removal and replacement of concrete pavement. The change order is an increase in the amount of $4,424.88 which brings the revised contract amount to $231,758.46. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety November 28, 2023 Page 3 Change Order #1-Valley Forge Concrete Replacement Project Mr. Grenard presented to the Board and recommended approval of Change Order #1 for the Valley Forge Concrete Replacement Project with Dixon Construction. The change order includes the addition of ramps, sidewalks and miscellaneous concrete transitions. The change order is an increase in the amount of $28,017.50 which brings the revised contract amount to $365,334.50. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $607,990.85. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. MISCELLANEOUS Special Event Request-Pearl Harbor Day Ceremony Robert Mantle, Event Representative, presented to the Board and recommended approval of a Special Event Request for Pearl Harbor Day Ceremony to be held on December 7, 2023 from 11:00am-2:00pm on the John T. Myers Bridge. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Mrs. Murray reminded everyone that the Christmas Parade will be held this Saturday, December 2, 2023 starting at 5:30pm in Downtown Lafayette. Time: 9:11 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding month is available at http://www.lafayette.in.gov/DocumentCenter/Index/375