Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 7, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 7, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Eric Rody, Amy Moulton and Ron Shriner. Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the April 30, 2024 regular meeting. Mr. Rody seconded. Passed. BID OPENING 3rd and 4th Street Conversion Concrete Scope This being the time set to open bids for the Board of Public Works and Safety for 3rd and 4th Street Conversion Concrete Scope the following bids were received and opened: Milestone Contractors Lafayette, Indiana Base Bid: $288,050.00 Alternate #1: $277,900.00 Case Construction Edinburgh, Indiana Base Bid: $205,642.50 Alternate #1: $172,919.00 Mr. Shriner moved to take the bids under advisement for further review. Mrs. Murray seconded. Passed. NEW BUSINESS Water Works Recommendation for Award-Water Service Line Potholing Project Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of a Recommendation for Award for the Water Service Line Potholing Project with National Industrial Maintenance in the amount of $418,325.00. Mr. Moore stated that the bid documents appear complete. This project is funded by the Indiana Finance Authority grant that the City received for Type III Lead Service Line Inventory efforts. Discussion ensued. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety May 7, 2024 Page 2 Task Order #15 with Wessler Engineering for Water Service Line Potholing Project Mr. Moore presented to the Board and recommended approval of Task Order #15 with Wessler Engineering for the Water Service Line Potholing Project. This task order will provide a Resident Project Representative (RPR) onsite to observe and document results of hydro excavation to uncover and identify water service line materials. The fee associated with this task order will be paid by the Indiana Finance Authority for Type III Lead Service Line Inventory efforts in the amount of $28,900.00. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Engineering Contract-N. 10th Street and Elizabeth Street Traffic Calming Circle Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract for the N. 10th Street and Elizabeth Street Traffic Calming Circle with Pour Boys Concrete in the amount of $4,000.00. Mr. Grenard stated that three (3) quotes were received by Dixon Construction in the amount of $15,200.00, Heartland Contractors in the amount of $12,785.00 and Pour Boys Concrete in the amount of $4,000.00. Mr. Grenard went over the details of the project. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed- N. 10th Street and Elizabeth Street Traffic Calming Circle Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the N. 10th Street and Elizabeth Street Traffic Calming Circle that is set to start today. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Change Order #1-5th Street Parking Garage Repair Project Mr. Grenard presented to the Board and recommended approval of Change Order #1 for the 5th Street Parking Garage Repair Project with Browning Chapman Specialty. The change order is an increase in the amount of $23,772.00 which brings the revised contract amount to $1,500,322.00. The change order includes additional piping and additional layer of epoxy. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Economic Development Historic Demolition Permit-1111 Ferry Street (House) John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 1111 Ferry Street House. Mr. Collier stated that Dann Keiser, Lafayette Historic Preservation Officer, determined that the loss of the house would adversely affect the historic character of the historic district. Mr. Collier stated that Mr. Keiser recommends that the 60-day waiting period be upheld. Jeff Zeh, Regional Vice President of Meridian Health Services, gave the Board a brief explanation of the project details and the future site plans. Sean Lutes and John Howieson spoke in favor of upholding the 60-day waiting period. Mr. Shriner moved to uphold the 60-day waiting period. Mrs. Moulton seconded. Passed. Historic Demolition Permit-1119 Ferry Street (Structure) Mr. Collier presented to the Board and recommended approval of a Historic Demolition Permit for 1119 Ferry Street Structure. Mr. Collier stated that Dann Keiser, Lafayette Historic Preservation Officer, determined that the loss of the house would adversely affect the historic character of the historic district. Mr. Collier stated that Mr. Board of Public Works and Safety May 7, 2024 Page 3 Keiser recommends that the 60-day waiting period be upheld. Mr. Zeh gave the Board a brief explanation of the project details and the future site plans. Sean Lutes and John Howieson spoke in favor of upholding the 60-day waiting period. Mrs. Moulton moved to uphold the 60-day waiting period. Mrs. Murray seconded. Passed. Legal Counsel Resolution 04-2024 A Resolution Accepting the Transfer of Trailer from Tippecanoe County to City of Lafayette Ms. Chosnek presented to the Board and recommended approval of Resolution 04-2024 A Resolution Accepting the Transfer of Trailer from Tippecanoe County to City of Lafayette. Ms. Jacques stated that Tippecanoe County has ownership of a 2006 United, Model UXT-8.532TA70 VIN# 48BTE32246A080491 Trailer that since its purchase has been in the possession of the Lafayette Fire Department. The Tippecanoe County Commissioners adopted a similar resolution to authorize the transfer of the title of that trailer to City of Lafayette. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented to the Board approval of Claims in the amount of $4,934,889.85. President Henriott asked a question on Page 23 regarding the Emergency Services Consulting invoice for Consulting Services for Fire Department. Mr. Diehl stated that they are performing an overall agency evaluation of the Fire Department. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. MISCELLANEOUS Special Event Request-Yoga on the Bridge Anita Trent, Event Representative, presented to the Board and recommended approval of Yoga on the Bridge to be held on a variety of dates and times from May-September on the John T. Myers Bridge. This is the 8th Annual event. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Mrs. Trent announced to the Board that she will be moving her yoga studio from West Lafayette to 4th and Romig in Lafayette in July 2024. Time: 9:16 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375