Joint Purchasing Board

JOINT PURCHASING BOARD March 5, 2018 The Joint Purchasing Board met on Monday, March 5, 2018 at 2:00 p.m. in the Board of Public Works and Safety room, 20 North 6th Street, Lafayette City Hall. Present were: Mayor Roswarski, Cindy Murray, Robert Plantenga and Tom Murtaugh. Also present were: Dave Payne, City of Lafayette Purchasing Manager Mayor Roswarski called the meeting to order. APPROVAL OF THE MINUTES Mr. Plantenga moved for approval of the minutes from the January 10, 2018 meeting. Mr. Murtaugh seconded. Motion carried. BID OPENING 2018 Asphalt and Bituminous-Coated Aggregate CENTRAL PAVING, INC. Logansport, IN Joint Purchasing Board March 5, 2018 Page 2 MARATHON PETROLEUM COMPANY, LLC Indianapolis, IN 1. PLANT MIXED - HOT MIX ASPHALT MATERIAL*: 100,000 TONS (A). FOB PLANT TYPE B TYPE C 1. HMA BASE 25 mm per ton 2. HMA INTERMEDIATE 19 mm per ton 3. HMA INTERMEDIATE 12.5 mm per ton 4. HMA INTERMEDIATE 9.5 mm per ton 5. HMA SURFACE 12.5 mm per ton 6. HMA SURFACE 9.5 mm per ton * ALL MATERIAL TO BE HMA TYPE B WITH PG BINDER 64-22 OR TYPE C WITH PG BINDER 70- 22, AS LABELED IN EACH TABLE (B). In place as specified with bidder furnishing all labor, traffic control and equipment. CITY / COUNTY to furnish trucking. Unit prices listed below are to be added to the material prices listed in item (A). TYPE B TYPE C 1. TONS PER DAY (0-200) per ton 2. TONS PER DAY (201-500) per ton 3. TONS PER DAY (501-1100) per ton 4. TONS PER DAY (1101 or MORE) per ton (C). In place as specified with bidder furnishing all labor, trucking, traffic control and equipment. Unit prices listed below are to be added to the material prices listed in item (A). TYPE B TYPE C 1. TONS PER DAY (0-200) per ton 2. TONS PER DAY (201-500) per ton 3. TONS PER DAY (501-1100) per ton 4. TONS PER DAY (1101 or MORE) per ton Patching Material less than full truck load quantities 1. HMA BASE 25 mm per ton 2. HMA INTERMEDIATE 19 mm per ton 3. HMA INTERMEDIATE 12.5 mm per ton 4. HMA INTERMEDIATE 9.5 mm per ton 5. HMA SURFACE 12.5 mm per ton 6. HMA SURFACE 9.5 mm per ton 2. LIQUID ASPHALT – BITUMINOUS MATERIALS: 240,000 GALLONS or less* FOB LAFAYETTE 1. AE-90, SS-1H $373.65 per ton 2. HFRS – 2 (High Float) per ton 3. AE – P (Prime) per ton 4. SS-1H (Contractor to Furnish and apply City per ton only) 5. APME per ton * Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton Joint Purchasing Board March 5, 2018 Page 3 AE – P – 250 Gallons / Ton 3. DUST CONTROL – BITUMINOUS MATERIALS: 200,000 GALLONS* (A). FOB – County Storage 1. DUSTLAY per ton (B). Vendor to deliver to specified road site and County to pump off material 1. DUSTLAY per ton *Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton 4. COLD MIX – FOB PLANT 1. High Performance Type 1 or 2 (2 ton minimum) per ton 5. ASPHALT MILLING Asphalt Milling (up to 2” depth, single mobilization) per square yard Mobilization for asphalt milling, after the first Lump sum, mobilization each 6. 4.75 mm STEEL SLAG SAND SURFACE – FOB PLANT 4.75 mm Steel Slag Sand per ton ASPHALT MATERIALS, INC. Indianapolis, IN 1. PLANT MIXED - HOT MIX ASPHALT MATERIAL*: 100,000 TONS (A). FOB PLANT TYPE B TYPE C 1. HMA BASE 25 mm per ton 2. HMA INTERMEDIATE 19 mm per ton 3. HMA INTERMEDIATE 12.5 mm per ton 4. HMA INTERMEDIATE 9.5 mm per ton 5. HMA SURFACE 12.5 mm per ton 6. HMA SURFACE 9.5 mm per ton * ALL MATERIAL TO BE HMA TYPE B WITH PG BINDER 64-22 OR TYPE C WITH PG BINDER 70- 22, AS LABELED IN EACH TABLE (B). In place as specified with bidder furnishing all labor, traffic control and equipment. CITY / COUNTY to furnish trucking. Unit prices listed below are to be added to the material prices listed in item (A). TYPE B TYPE C 1. TONS PER DAY (0-200) per ton 2. TONS PER DAY (201-500) per ton 3. TONS PER DAY (501-1100) per ton 4. TONS PER DAY (1101 or MORE) per ton Joint Purchasing Board March 5, 2018 Page 4 (C). In place as specified with bidder furnishing all labor, trucking, traffic control and equipment. Unit prices listed below are to be added to the material prices listed in item (A). TYPE B TYPE C 1. TONS PER DAY (0-200) per ton 2. TONS PER DAY (201-500) per ton 3. TONS PER DAY (501-1100) per ton 4. TONS PER DAY (1101 or MORE) per ton Patching Material less than full truck load quantities 1. HMA BASE 25 mm per ton 2. HMA INTERMEDIATE 19 mm per ton 3. HMA INTERMEDIATE 12.5 mm per ton 4. HMA INTERMEDIATE 9.5 mm per ton 5. HMA SURFACE 12.5 mm per ton 6. HMA SURFACE 9.5 mm per ton 2. LIQUID ASPHALT – BITUMINOUS MATERIALS: 240,000 GALLONS or less* FOB LAFAYETTE 1. AE-90, SS-1H $384.76 per ton 2. HFRS – 2 (High Float) $396.76 per ton 3. AE – P (Prime) per ton 4. SS-1H (Contractor to Furnish and apply City per ton only) 5. APME $384.76 per ton * Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton AE – P – 250 Gallons / Ton 3. DUST CONTROL – BITUMINOUS MATERIALS: 200,000 GALLONS* (A). FOB – County Storage 1. DUSTLAY $342.48 per ton (B). Vendor to deliver to specified road site and County to pump off material 1. DUSTLAY $349.68 per ton *Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton 4. COLD MIX – FOB PLANT 1. High Performance Type 1 or 2 (2 ton minimum) per ton 5. ASPHALT MILLING Asphalt Milling (up to 2” depth, single mobilization) per square yard Mobilization for asphalt milling, after the first Lump sum, mobilization each Joint Purchasing Board March 5, 2018 Page 5 6. 4.75 mm STEEL SLAG SAND SURFACE – FOB PLANT 4.75 mm Steel Slag Sand per ton MILESTONE CONTRACTORS, LP. Lafayette, IN 1. PLANT MIXED - HOT MIX ASPHALT MATERIAL*: 100,000 TONS (A). FOB PLANT TYPE B TYPE C 1. HMA BASE 25 mm $36.20 $39.20 per ton 2. HMA INTERMEDIATE 19 mm $36.25 $39.25 per ton 3. HMA INTERMEDIATE 12.5 mm $37.75 $40.75 per ton 4. HMA INTERMEDIATE 9.5 mm $38.65 $41.65 per ton 5. HMA SURFACE 12.5 mm $37.75 $40.75 per ton 6. HMA SURFACE 9.5 mm $38.65 $41.65 per ton * ALL MATERIAL TO BE HMA TYPE B WITH PG BINDER 64-22 OR TYPE C WITH PG BINDER 70- 22, AS LABELED IN EACH TABLE (B). In place as specified with bidder furnishing all labor, traffic control and equipment. CITY / COUNTY to furnish trucking. Unit prices listed below are to be added to the material prices listed in item (A). TYPE B TYPE C 1. TONS PER DAY (0-200) $39.00 $39.00 per ton 2. TONS PER DAY (201-500) $19.50 $19.50 per ton 3. TONS PER DAY (501-1100) $9.50 $9.50 per ton 4. TONS PER DAY (1101 or MORE) $7.50 $7.50 per ton (C). In place as specified with bidder furnishing all labor, trucking, traffic control and equipment. Unit prices listed below are to be added to the material prices listed in item (A). LAFAYETTE TYPE B TYPE C 1. TONS PER DAY (0-200) $43.25 $43.25 per ton 2. TONS PER DAY (201-500) $26.25 $26.25 per ton 3. TONS PER DAY (501-1100) $15.25 $15.25 per ton 4. TONS PER DAY (1101 or MORE) $12.50 $12.50 per ton TIPPECANOE COUNTY 1. TONS PER DAY (0-200) $51.60 $51.60 per ton 2. TONS PER DAY (201-500) $29.00 $29.00 per ton 3. TONS PER DAY (501-1100) $17.00 $17.00 per ton 4. TONS PER DAY (1101 or MORE) $13.60 $13.60 per ton Patching Material less than full truck load quantities 1. HMA BASE 25 mm $41.20 per ton 2. HMA INTERMEDIATE 19 mm $41.25 per ton 3. HMA INTERMEDIATE 12.5 mm $42.25 per ton 4. HMA INTERMEDIATE 9.5 mm $43.65 per ton 5. HMA SURFACE 12.5 mm $42.75 per ton Joint Purchasing Board March 5, 2018 Page 6 6. HMA SURFACE 9.5 mm $43.65 per ton 2. LIQUID ASPHALT – BITUMINOUS MATERIALS: 240,000 GALLONS or less* FOB LAFAYETTE 1. AE-90, SS-1H per ton 2. HFRS – 2 (High Float) per ton 3. AE – P (Prime) per ton 4. SS-1H (Contractor to Furnish and apply City only) $1,000.00 per ton 5. APME per ton * Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton AE – P – 250 Gallons / Ton 3. DUST CONTROL – BITUMINOUS MATERIALS: 200,000 GALLONS* (A). FOB – County Storage 1. DUSTLAY per ton (B). Vendor to deliver to specified road site and County to pump off material 1. DUSTLAY per ton *Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton 4. COLD MIX – FOB PLANT 1. High Performance Type 1 or 2 (2 ton minimum) $130.00 per ton 5. ASPHALT MILLING Asphalt Milling (up to 2” depth, single mobilization) $2.00 per square yard Mobilization for asphalt milling, after the first $3,500.00 Lump sum, mobilization each 6. 4.75 mm STEEL SLAG SAND SURFACE – FOB PLANT 4.75 mm Steel Slag Sand $60.00 per ton RIETH-RILEY CONSTRUCTION COMPANY Lafayette, IN 1. PLANT MIXED - HOT MIX ASPHALT MATERIAL*: 100,000 TONS (A). FOB PLANT TYPE B TYPE C 1. HMA BASE 25 mm $33.57 $34.35 per ton 2. HMA INTERMEDIATE 19 mm $35.16 $36.00 per ton 3. HMA INTERMEDIATE 12.5 mm $36.48 $37.45 per ton Joint Purchasing Board March 5, 2018 Page 7 4. HMA INTERMEDIATE 9.5 mm $38.02 $39.85 per ton 5. HMA SURFACE 12.5 mm $37.41 $38.70 per ton 6. HMA SURFACE 9.5 mm $38.63 $39.85 per ton * ALL MATERIAL TO BE HMA TYPE B WITH PG BINDER 64-22 OR TYPE C WITH PG BINDER 70- 22, AS LABELED IN EACH TABLE (B). In place as specified with bidder furnishing all labor, traffic control and equipment. CITY / COUNTY to furnish trucking. Unit prices listed below are to be added to the material prices listed in item (A). TYPE B TYPE C 1. TONS PER DAY (0-200) $32.00 $32.00 per ton 2. TONS PER DAY (201-500) $18.30 $18.30 per ton 3. TONS PER DAY (501-1100) $8.10 $8.10 per ton 4. TONS PER DAY (1101 or MORE) $5.40 $5.40 per ton (C). In place as specified with bidder furnishing all labor, trucking, traffic control and equipment. Unit prices listed below are to be added to the material prices listed in item (A). TYPE B TYPE C 1. TONS PER DAY (0-200) $47.31 $47.31 per ton 2. TONS PER DAY (201-500) $28.00 $28.00 per ton 3. TONS PER DAY (501-1100) $17.04 $17.04 per ton 4. TONS PER DAY (1101 or MORE) $12.91 $12.91 per ton Patching Material less than full truck load quantities 1. HMA BASE 25 mm $43.90 per ton 2. HMA INTERMEDIATE 19 mm $46.15 per ton 3. HMA INTERMEDIATE 12.5 mm $48.00 per ton 4. HMA INTERMEDIATE 9.5 mm $50.45 per ton 5. HMA SURFACE 12.5 mm $49.45 per ton 6. HMA SURFACE 9.5 mm $50.45 per ton 2. LIQUID ASPHALT – BITUMINOUS MATERIALS: 240,000 GALLONS or less* FOB LAFAYETTE 1. AE-90, SS-1H $625.00 per ton 2. HFRS – 2 (High Float) per ton 3. AE – P (Prime) per ton 4. SS-1H (Contractor to Furnish and apply City $995.00 per ton only) 5. APME per ton * Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton AE – P – 250 Gallons / Ton 3. DUST CONTROL – BITUMINOUS MATERIALS: 200,000 GALLONS* (A). FOB – County Storage 1. DUSTLAY per ton (B). Vendor to deliver to specified road site and County to pump off material Joint Purchasing Board March 5, 2018 Page 8 1. DUSTLAY per ton *Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton 4. COLD MIX – FOB PLANT 1. High Performance Type 1 or 2 (2 ton minimum) $125.00 per ton 5. ASPHALT MILLING Asphalt Milling (up to 2” depth, single mobilization) $2.00 per square yard Mobilization for asphalt milling, after the first $2,000.00 Lump sum, mobilization each 6. 4.75 mm STEEL SLAG SAND SURFACE – FOB PLANT 4.75 mm Steel Slag Sand $58.75 per ton Mrs. Murray moved to take the bids under advisement for further review. Mr. Plantenga seconded. Motion Carried. PUBLIC COMMENT There was none. With no further business to come before the Board, Mr. Murtaugh moved to adjourn. Mrs. Murray seconded. Motion carried. Time: 2:08 p.m. JOINT PURCHASING BOARD Tony Roswarski s/s President Minutes written by: Mindy Miller 1st Deputy Clerk, City of Lafayette. An audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter.