Joint Purchasing Board

JOINT PURCHASING BOARD March 7, 2019 The Joint Purchasing Board met on Thursday, March 7, 2019 at 2:00 p.m. in the Board of Public Works and Safety room, 20 North 6th Street, Lafayette City Hall. Present were: Mayor Roswarski, Cindy Murray, Robert Plantenga and Tom Murtaugh. Also present were: Dave Payne, City of Lafayette Purchasing Manager Mayor Roswarski called the meeting to order. APPROVAL OF THE MINUTES Mr. Murtaugh moved for approval of the minutes from the December 18, 2018 meeting. Mr. Plantenga seconded. Motion carried. BID OPENING 2019 Asphalt and Bituminous-Coated Aggregate CENTRAL PAVING, INC. Logansport, IN Joint Purchasing Board March 7, 2019 Page 2 RIETH-RILEY CONSTRUCTION COMPANY Lafayette, IN 1. PLANT MIXED - HOT MIX ASPHALT MATERIAL*: 100,000 TONS (A). FOB PLANT TYPE B TYPE C 1. HMA BASE 25 mm $37.28 $38.75 per ton 2. HMA INTERMEDIATE 19 mm $39.23 $40.40 per ton 3. HMA INTERMEDIATE 12.5 mm $41.04 $42.25 per ton 4. HMA INTERMEDIATE 9.5 mm $42.89 $50.00 per ton 5. HMA SURFACE 12.5 mm $42.11 $49.00 per ton 6. HMA SURFACE 9.5 mm $43.60 $51.75 per ton * ALL MATERIAL TO BE HMA TYPE B WITH PG BINDER 64-22 OR TYPE C WITH PG BINDER 70-22, AS LABELED IN EACH TABLE (B). In place (City of Lafayette ONLY) as specified with bidder furnishing all labor, traffic control and equipment. CITY to furnish trucking. Unit prices listed below are to be added to the material prices listed in item (A). TONS PER DAY TYPE B TYPE C 1. FIRST 0-200 TONS $32.00 $32.00 per ton 2. TONS 201-500 $1.75 $1.75 per ton 3. TONS 501-1100 $1.50 $1.50 per ton 4. TONS 1101 or MORE $1.00 $1.00 per ton (C). In place (City of Lafayette ONLY) as specified with bidder furnishing all labor, trucking, traffic control and equipment. Unit prices listed below are to be added to the material prices listed in item (A). TONS PER DAY TYPE B TYPE C 1. FIRST 0-200 TONS $43.83 $43.83 per ton 2. TONS 201-500 $7.69 $7.69 per ton 3. TONS 501-1100 $4.01 $4.01 per ton 4. TONS 1101 or MORE $2.06 $2.06 per ton Patching Material less than full truck load quantities. 1. HMA BASE 25 mm $47.55 per ton 2. HMA INTERMEDIATE 19 mm $50.25 per ton 3. HMA INTERMEDIATE 12.5 mm $52.50 per ton 4. HMA INTERMEDIATE 9.5 mm $56.75 per ton 5. HMA SURFACE 12.5 mm $54.00 per ton 6. HMA SURFACE 9.5 mm $56.75 per ton Joint Purchasing Board March 7, 2019 Page 3 2. LIQUID ASPHALT – BITUMINOUS MATERIALS: 240,000 GALLONS or less* (A). PLANT PICKUP 1. AE-90, SS-1H $625.00 per ton 2. HFRS – 2 (High Float) No Bid per ton 3. AE – P (Prime) No Bid per ton 4. APME No Bid per ton 5. AE-F Fog Seal No Bid per ton (B). FOB LAFAYETTE/COUNTY STORAGE 1. AE–90, SS-1H No Bid per ton 2. HFRS – 2 (High Float) No Bid per ton 3. AE – P (Prime) No Bid per ton 4. SS–1H (Contractor to Furnish and apply, $1,092.00 per ton City only) 5. APME No Bid per ton 6. AE–F Fog Seal No Bid per ton (C). JOBSITE – Vendor to deliver to specified road site in County and County to pump off material. 1. AE–90 No Bid per ton 2. HFRS – 2 (High Float) No Bid per ton 3. AE – SP No Bid per ton 4. SS–1H No Bid per ton 5. AE – P (Prime) No Bid per ton 6. AE–F Fog Seal No Bid per ton * Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton AE – P – 250 Gallons / Ton Joint Purchasing Board March 7, 2019 Page 4 3. DUST CONTROL – BITUMINOUS MATERIALS: 200,000 GALLONS* (A). PLANT PICKUP 1. DUSTLAY No Bid per ton FOB – County Storage 1. DUSTLAY No Bid per ton (B). Vendor to deliver to specified road site and County to pump off material 1. DUSTLAY No Bid per ton *Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton 4. COLD MIX – FOB PLANT 1. High Performance Type 1 or 2 (2 ton $125.00 per ton minimum) 5. ASPHALT MILLING Asphalt Milling (up to 2” depth, single $2.00 per square mobilization) yard Mobilization for asphalt milling, after the first $2,500.00 Lump sum, mobilization each 6. APPROACH MILLING Approach Milling $37.65 per square yard 4.75 mm STEEL SLAG SAND SURFACE – FOB PLANT 4.75 mm Steel Slag Sand $58.75 per ton MARATHON PETROLEUM COMPANY, LLC Indianapolis, IN 1. PLANT MIXED - HOT MIX ASPHALT MATERIAL*: 100,000 TONS (A). FOB PLANT TYPE B TYPE C 1. HMA BASE 25 mm No Bid No Bid per ton Joint Purchasing Board March 7, 2019 Page 5 2. HMA INTERMEDIATE 19 mm No Bid No Bid per ton 3. HMA INTERMEDIATE 12.5 mm No Bid No Bid per ton 4. HMA INTERMEDIATE 9.5 mm No Bid No Bid per ton 5. HMA SURFACE 12.5 mm No Bid No Bid per ton 6. HMA SURFACE 9.5 mm No Bid No Bid per ton * ALL MATERIAL TO BE HMA TYPE B WITH PG BINDER 64-22 OR TYPE C WITH PG BINDER 70-22, AS LABELED IN EACH TABLE (B). In place (City of Lafayette ONLY) as specified with bidder furnishing all labor, traffic control and equipment. CITY to furnish trucking. Unit prices listed below are to be added to the material prices listed in item (A). TONS PER DAY TYPE B TYPE C 1. FIRST 0-200 TONS No Bid No Bid per ton 2. TONS 201-500 No Bid No Bid per ton 3. TONS 501-1100 No Bid No Bid per ton 4. TONS 1101 or MORE No Bid No Bid per ton (C). In place (City of Lafayette ONLY) as specified with bidder furnishing all labor, trucking, traffic control and equipment. Unit prices listed below are to be added to the material prices listed in item (A). TONS PER DAY TYPE B TYPE C 1. FIRST 0-200 TONS No Bid No Bid per ton 2. TONS 201-500 No Bid No Bid per ton 3. TONS 501-1100 No Bid No Bid per ton 4. TONS 1101 or MORE No Bid No Bid per ton Patching Material less than full truck load quantities. 1. HMA BASE 25 mm No Bid per ton 2. HMA INTERMEDIATE 19 mm No Bid per ton 3. HMA INTERMEDIATE 12.5 mm No Bid per ton 4. HMA INTERMEDIATE 9.5 mm No Bid per ton 5. HMA SURFACE 12.5 mm No Bid per ton 6. HMA SURFACE 9.5 mm No Bid per ton 2. LIQUID ASPHALT – BITUMINOUS MATERIALS: 240,000 GALLONS or less* (A). PLANT PICKUP 1. AE-90, SS-1H $379.20 per ton 2. HFRS – 2 (High Float) No Bid per ton 3. AE – P (Prime) No Bid per ton Joint Purchasing Board March 7, 2019 Page 6 4. APME No Bid per ton 5. AE-F Fog Seal No Bid per ton (B). FOB LAFAYETTE/COUNTY STORAGE 1. AE–90, SS-1H $391.20 per ton 2. HFRS – 2 (High Float) No Bid per ton 3. AE – P (Prime) No Bid per ton 4. SS–1H (Contractor to Furnish and apply, No Bid per ton City only) 5. APME No Bid per ton 6. AE–F Fog Seal No Bid per ton (C). JOBSITE – Vendor to deliver to specified road site in County and County to pump off material. 1. AE–90 $391.20 per ton 2. HFRS – 2 (High Float) No Bid per ton 3. AE – SP No Bid per ton 4. SS–1H $391.20 per ton 5. AE – P (Prime) No Bid per ton 6. AE–F Fog Seal No Bid per ton * Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton AE – P – 250 Gallons / Ton 3. DUST CONTROL – BITUMINOUS MATERIALS: 200,000 GALLONS* (A). PLANT PICKUP 1. DUSTLAY No Bid per ton FOB – County Storage 1. DUSTLAY No Bid per ton Joint Purchasing Board March 7, 2019 Page 7 (B). Vendor to deliver to specified road site and County to pump off material 1. DUSTLAY No Bid per ton *Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton 4. COLD MIX – FOB PLANT 1. High Performance Type 1 or 2 (2 ton No Bid per ton minimum) 5. ASPHALT MILLING Asphalt Milling (up to 2” depth, single No Bid per square mobilization) yard Mobilization for asphalt milling, after the first No Bid Lump sum, mobilization each 6. APPROACH MILLING Approach Milling No Bid per square yard 4.75 mm STEEL SLAG SAND SURFACE – FOB PLANT 4.75 mm Steel Slag Sand No Bid per ton MILESTONE CONTRACTORS, LP. Lafayette, IN 1. PLANT MIXED - HOT MIX ASPHALT MATERIAL*: 100,000 TONS (A). FOB PLANT TYPE B TYPE C 1. HMA BASE 25 mm $41.94 $44.97 per ton 2. HMA INTERMEDIATE 19 mm $43.85 $47.71 per ton 3. HMA INTERMEDIATE 12.5 mm $43.79 $49.07 per ton 4. HMA INTERMEDIATE 9.5 mm $45.89 $53.62 per ton 5. HMA SURFACE 12.5 mm $43.79 $51.62 per ton 6. HMA SURFACE 9.5 mm $45.89 $53.62 per ton * ALL MATERIAL TO BE HMA TYPE B WITH PG BINDER 64-22 OR TYPE C WITH PG BINDER 70-22, AS LABELED IN EACH TABLE Joint Purchasing Board March 7, 2019 Page 8 (B). In place (City of Lafayette ONLY) as specified with bidder furnishing all labor, traffic control and equipment. CITY to furnish trucking. Unit prices listed below are to be added to the material prices listed in item (A). TONS PER DAY TYPE B TYPE C 1. FIRST 0-200 TONS $41.30 $41.30 per ton 2. TONS 201-500 $3.60 $3.60 per ton 3. TONS 501-1100 $2.35 $2.35 per ton 4. TONS 1101 or MORE $26.20 $26.20 per ton (C). In place (City of Lafayette ONLY) as specified with bidder furnishing all labor, trucking, traffic control and equipment. Unit prices listed below are to be added to the material prices listed in item (A). TONS PER DAY TYPE B TYPE C 1. FIRST 0-200 TONS $55.25 $55.25 per ton 2. TONS 201-500 $8.40 $8.40 per ton 3. TONS 501-1100 $7.20 $7.20 per ton 4. TONS 1101 or MORE $41.80 $41.80 per ton Patching Material less than full truck load quantities. 1. HMA BASE 25 mm $46.94 per ton 2. HMA INTERMEDIATE 19 mm $48.85 per ton 3. HMA INTERMEDIATE 12.5 mm $48.79 per ton 4. HMA INTERMEDIATE 9.5 mm $50.89 per ton 5. HMA SURFACE 12.5 mm $48.79 per ton 6. HMA SURFACE 9.5 mm $50.89 per ton 2. LIQUID ASPHALT – BITUMINOUS MATERIALS: 240,000 GALLONS or less* (A). PLANT PICKUP 1. AE-90, SS-1H No Bid per ton 2. HFRS – 2 (High Float) No Bid per ton 3. AE – P (Prime) No Bid per ton 4. APME No Bid per ton 5. AE-F Fog Seal No Bid per ton (B). FOB LAFAYETTE/COUNTY STORAGE 1. AE–90, SS-1H No Bid per ton Joint Purchasing Board March 7, 2019 Page 9 2. HFRS – 2 (High Float) No Bid per ton 3. AE – P (Prime) No Bid per ton 4. SS–1H (Contractor to Furnish and apply, $1,395.00 per ton City only) 5. APME No Bid per ton 6. AE–F Fog Seal No Bid per ton (C). JOBSITE – Vendor to deliver to specified road site in County and County to pump off material. 1. AE–90 No Bid per ton 2. HFRS – 2 (High Float) No Bid per ton 3. AE – SP No Bid per ton 4. SS–1H No Bid per ton 5. AE – P (Prime) No Bid per ton 6. AE–F Fog Seal No Bid per ton * Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton AE – P – 250 Gallons / Ton 3. DUST CONTROL – BITUMINOUS MATERIALS: 200,000 GALLONS* (A). PLANT PICKUP 1. DUSTLAY No Bid per ton FOB – County Storage 1. DUSTLAY No Bid per ton (B). Vendor to deliver to specified road site and County to pump off material 1. DUSTLAY No Bid per ton *Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton Joint Purchasing Board March 7, 2019 Page 10 4. COLD MIX – FOB PLANT 1. High Performance Type 1 or 2 (2 ton $130.00 per ton minimum) 5. ASPHALT MILLING Asphalt Milling (up to 2” depth, single $2.15 per square mobilization) yard Mobilization for asphalt milling, after the first $2,000.00 Lump sum, mobilization each 6. APPROACH MILLING Approach Milling $7.00 per square yard 4.75 mm STEEL SLAG SAND SURFACE – FOB PLANT 4.75 mm Steel Slag Sand $75.83 per ton ASPHALT MATERIALS, INC. Indianapolis, IN 1. PLANT MIXED - HOT MIX ASPHALT MATERIAL*: 100,000 TONS (A). FOB PLANT TYPE B TYPE C 1. HMA BASE 25 mm No Bid No Bid per ton 2. HMA INTERMEDIATE 19 mm No Bid No Bid per ton 3. HMA INTERMEDIATE 12.5 mm No Bid No Bid per ton 4. HMA INTERMEDIATE 9.5 mm No Bid No Bid per ton 5. HMA SURFACE 12.5 mm No Bid No Bid per ton 6. HMA SURFACE 9.5 mm No Bid No Bid per ton * ALL MATERIAL TO BE HMA TYPE B WITH PG BINDER 64-22 OR TYPE C WITH PG BINDER 70-22, AS LABELED IN EACH TABLE (B). In place (City of Lafayette ONLY) as specified with bidder furnishing all labor, traffic control and equipment. CITY to furnish trucking. Unit prices listed below are to be added to the material prices listed in item (A). TONS PER DAY TYPE B TYPE C 1. FIRST 0-200 TONS No Bid No Bid per ton 2. TONS 201-500 No Bid No Bid per ton 3. TONS 501-1100 No Bid No Bid per ton 4. TONS 1101 or MORE No Bid No Bid per ton Joint Purchasing Board March 7, 2019 Page 11 (C). In place (City of Lafayette ONLY) as specified with bidder furnishing all labor, trucking, traffic control and equipment. Unit prices listed below are to be added to the material prices listed in item (A). TONS PER DAY TYPE B TYPE C 1. FIRST 0-200 TONS No Bid No Bid per ton 2. TONS 201-500 No Bid No Bid per ton 3. TONS 501-1100 No Bid No Bid per ton 4. TONS 1101 or MORE No Bid No Bid per ton Patching Material less than full truck load quantities. 1. HMA BASE 25 mm No Bid per ton 2. HMA INTERMEDIATE 19 mm No Bid per ton 3. HMA INTERMEDIATE 12.5 mm No Bid per ton 4. HMA INTERMEDIATE 9.5 mm No Bid per ton 5. HMA SURFACE 12.5 mm No Bid per ton 6. HMA SURFACE 9.5 mm No Bid per ton 2. LIQUID ASPHALT – BITUMINOUS MATERIALS: 240,000 GALLONS or less* (A). PLANT PICKUP 1. AE-90, SS-1H $372.00 per ton 2. HFRS – 2 (High Float) $384.00 per ton 3. AE – P (Prime) No Bid per ton 4. APME $372.00 per ton 5. AE-F Fog Seal $372.00 per ton (B). FOB LAFAYETTE/COUNTY STORAGE 1. AE–90, SS-1H $393.64 per ton 2. HFRS – 2 (High Float) $405.64 per ton 3. AE – P (Prime) No Bid per ton 4. SS–1H (Contractor to Furnish and apply, No Bid per ton City only) 5. APME $393.64 per ton 6. AE–F Fog Seal $393.64 per ton Joint Purchasing Board March 7, 2019 Page 12 (C). JOBSITE – Vendor to deliver to specified road site in County and County to pump off material. 1. AE–90 $393.64 per ton 2. HFRS – 2 (High Float) $405.64 per ton 3. AE – SP No Bid per ton 4. SS–1H No Bid per ton 5. AE – P (Prime) No Bid per ton 6. AE–F Fog Seal $393.64 per ton * Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton AE – P – 250 Gallons / Ton 3. DUST CONTROL – BITUMINOUS MATERIALS: 200,000 GALLONS* (A). PLANT PICKUP 1. DUSTLAY $360.00 per ton FOB – County Storage 1. DUSTLAY $381.64 per ton (B). Vendor to deliver to specified road site and County to pump off material 1. DUSTLAY $381.64 per ton *Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton 4. COLD MIX – FOB PLANT 1. High Performance Type 1 or 2 (2 ton No Bid per ton minimum) 5. ASPHALT MILLING Asphalt Milling (up to 2” depth, single No Bid per square mobilization) yard Mobilization for asphalt milling, after the first No Bid Lump sum, mobilization each Joint Purchasing Board March 7, 2019 Page 13 6. APPROACH MILLING Approach Milling No Bid per square yard 4.75 mm STEEL SLAG SAND SURFACE – FOB PLANT 4.75 mm Steel Slag Sand No Bid per ton Mr. Plantenga moved to take the bids under advisement for further review. Mr. Murtaugh seconded. Motion Carried. PUBLIC COMMENT There was none. With no further business to come before the Board, Mrs. Murray moved to adjourn. Mr. Plantenga seconded. Motion carried. Time: 2:13 p.m. JOINT PURCHASING BOARD Tony Roswarski s/s President Minutes written by: Mindy Miller 1st Deputy Clerk, City of Lafayette. An audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter.