Joint Purchasing Board

JOINT PURCHASING BOARD April 1, 2020 The Joint Purchasing Board met on Wednesday, April 1, 2020 at 3:00 p.m. in the Board of Public Works and Safety room, 20 North 6th Street, Lafayette City Hall. Present were: Mayor Roswarski, Cindy Murray, Robert Plantenga and Tom Murtaugh. Mayor Roswarski called the meeting to order. APPROVAL OF THE MINUTES Mr. Murtaugh moved for approval of the minutes from the December 5, 2019 meeting. Mr. Plantenga seconded. Motion carried. BID OPENING 2020 Asphalt and Bituminous-Coated Aggregate CENTRAL PAVING, INC. Logansport, IN  MARATHON PETROLEUM COMPANY, LLC Indianapolis, IN 1. PLANT MIXED - HOT MIX ASPHALT MATERIAL*: 100,000 TONS (A). FOB PLANT TYPE B TYPE C 1. HMA BASE 25 mm No bid No Bid per ton 2. HMA INTERMEDIATE 19 mm No Bid No Bid per ton 3. HMA INTERMEDIATE 12.5 mm No Bid No Bid per ton 4. HMA INTERMEDIATE 9.5 mm No Bid No Bid per ton 5. HMA SURFACE 12.5 mm No Bid No Bid per ton 6. HMA SURFACE 9.5 mm No Bid No Bid per ton * ALL MATERIAL TO BE HMA TYPE B WITH PG BINDER 64-22 OR TYPE C WITH PG BINDER 70- 22, AS LABELED IN EACH TABLE (B). In place (City of Lafayette ONLY) as specified with bidder furnishing all labor, traffic control and equipment. CITY to furnish trucking. Unit prices listed below are to be added to the material prices listed in item (A). TONS PER DAY TYPE B TYPE C 1. FIRST 0-200 TONS No Bid No Bid per ton 2. TONS 201-500 No Bid No Bid per ton 3. TONS 501-1100 No Bid No Bid per ton 4. TONS 1101 or MORE No Bid No Bid per ton (C). In place (City of Lafayette ONLY) as specified with bidder furnishing all labor, trucking, traffic control and equipment. Unit prices listed below are to be added to the material prices listed in item (A). TONS PER DAY TYPE B TYPE C 1. FIRST 0-200 TONS No Bid No Bid per ton 2. TONS 201-500 No Bid No Bid per ton 3. TONS 501-1100 No Bid No Bid per ton 4. TONS 1101 or MORE No Bid No Bid per ton Patching Material less than full truck load quantities. 1. HMA BASE 25 mm No Bid per ton 2. HMA INTERMEDIATE 19 mm No Bid per ton 3. HMA INTERMEDIATE 12.5 mm No Bid per ton 4. HMA INTERMEDIATE 9.5 mm No Bid per ton 5. HMA SURFACE 12.5 mm No Bid per ton 6. HMA SURFACE 9.5 mm No Bid per ton 2. LIQUID ASPHALT – BITUMINOUS MATERIALS: 240,000 GALLONS or less* (A). PLANT PICKUP 1. AE-90 396.00 per ton 3. 2. AE-90S No Bid per ton 3. HFRS – 2 (High Float) No Bid per ton 4. AE – P (Prime) No Bid per ton 4. 5. AE-NT 396.00 Per ton 6. APME No Bid per ton 7. AE-F Fog Seal No Bid per ton (B). FOB LAFAYETTE/COUNTY STORAGE 1. AE–90 396.00 per ton 2. AE-90S No Bid per ton 3. HFRS – 2 (High Float) No Bid per ton 4. AE – P (Prime) No Bid per ton 5. AE-NT 396.00 per ton 6. APME No Bid per ton 7. AE–F Fog Seal No Bid per ton (C). JOBSITE – Vendor to deliver to specified road site in County and County to pump off material. 1. AE–90 396.00 per ton 2. AE-90S No Bid per ton 3. HFRS – 2 (High Float) No Bid per ton 4. AE – P (Prime) No Bid per ton 5. AE-NT No Bid per ton 6. APME No Bid per ton 7. AE–F Fog Seal No Bid per ton  * Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton AE – P – 250 Gallons / Ton 5. DUST CONTROL – BITUMINOUS MATERIALS: 200,000 GALLONS* (A). PLANT PICKUP 1. DUSTLAY No Bid per ton FOB – County Storage 1. DUSTLAY No Bid per ton (B). Vendor to deliver to specified road site and County to pump off material 1. DUSTLAY No Bid per ton *Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton 6. COLD MIX – FOB PLANT 1. High Performance Type 1 or 2 (2 ton No Bid per ton minimum) 7. ASPHALT MILLING Asphalt Milling (up to 2” depth, single No Bid per mobilization) square yard Mobilization for asphalt milling, after the first No Bid Lump sum, mobilization each 8. APPROACH MILLING Approach Milling No Bid per square yard 9. ADJUST CASTING TO GRADE Adjust Casting to Grade No Bid each 10. 4.75mm STEEL SLAG SAND SURFACE – FOB PLANT  4.75 mm Steel Slag Sand No Bid per ton ASPHALT MATERIALS, INC. Indianapolis, IN 1. PLANT MIXED - HOT MIX ASPHALT MATERIAL*: 100,000 TONS (A). FOB PLANT TYPE B TYPE C 1. HMA BASE 25 mm No Bid No Bid per ton 2. HMA INTERMEDIATE 19 mm No Bid No Bid per ton 3. HMA INTERMEDIATE 12.5 mm No Bid No Bid per ton 4. HMA INTERMEDIATE 9.5 mm No Bid No Bid per ton 5. HMA SURFACE 12.5 mm No Bid No Bid per ton 6. HMA SURFACE 9.5 mm No Bid No Bid per ton * ALL MATERIAL TO BE HMA TYPE B WITH PG BINDER 64-22 OR TYPE C WITH PG BINDER 70- 22, AS LABELED IN EACH TABLE (B). In place (City of Lafayette ONLY) as specified with bidder furnishing all labor, traffic control and equipment. CITY to furnish trucking. Unit prices listed below are to be added to the material prices listed in item (A). TONS PER DAY TYPE B TYPE C 1. FIRST 0-200 TONS No Bid No Bid per ton 2. TONS 201-500 No Bid No Bid per ton 3. TONS 501-1100 No Bid No Bid per ton 4. TONS 1101 or MORE No Bid No Bid per ton (C). In place (City of Lafayette ONLY) as specified with bidder furnishing all labor, trucking, traffic control and equipment. Unit prices listed below are to be added to the material prices listed in item (A). TONS PER DAY TYPE B TYPE C 1. FIRST 0-200 TONS No Bid No Bid per ton 2. TONS 201-500 No Bid No Bid per ton 3. TONS 501-1100 No Bid No Bid per ton 4. TONS 1101 or MORE No Bid No Bid per ton Patching Material less than full truck load quantities. 1. HMA BASE 25 mm No Bid per ton 2. HMA INTERMEDIATE 19 mm No Bid per ton 3. HMA INTERMEDIATE 12.5 mm No Bid per ton 4. HMA INTERMEDIATE 9.5 mm No Bid per ton 5. HMA SURFACE 12.5 mm No Bid per ton 6. HMA SURFACE 9.5 mm No Bid per ton 2. LIQUID ASPHALT – BITUMINOUS MATERIALS: 240,000 GALLONS or less* (A). PLANT PICKUP 1. AE-90 371.26 per ton 3. 2. AE-90S 443.22 per ton 3. HFRS – 2 (High Float) 383.26 per ton 4. AE – P (Prime) No Bid per ton 4. 5. AE-NT 508.00 Per ton 6. APME 371.26 per ton 7. AE-F Fog Seal 371.26 per ton (B). FOB LAFAYETTE/COUNTY STORAGE 1. AE–90 393.64 per ton 2. AE-90S 465.60 per ton 3. HFRS – 2 (High Float) 405.64 per ton 4. AE – P (Prime) No Bid per ton 5. AE-NT 530.38 per ton 6. APME 393.64 per ton 7. AE–F Fog Seal 393.64 per ton (C). JOBSITE – Vendor to deliver to specified road site in County and County to pump off material. 1. AE–90 393.64 per ton 2. AE-90S 465.60 per ton 3. HFRS – 2 (High Float) 405.64 per ton 4. AE – P (Prime) No Bid per ton 5. AE-NT 530.38 per ton 6. APME 393.64 per ton 7. AE–F Fog Seal 393.64 per ton * Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton AE – P – 250 Gallons / Ton 5. DUST CONTROL – BITUMINOUS MATERIALS: 200,000 GALLONS* (A). PLANT PICKUP 1. DUSTLAY 359.26 per ton FOB – County Storage 1. DUSTLAY 381.64 per ton (B). Vendor to deliver to specified road site and County to pump off material 1. DUSTLAY 381.64 per ton *Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton 6. COLD MIX – FOB PLANT 1. High Performance Type 1 or 2 (2 ton No Bid per ton minimum) 7. ASPHALT MILLING Asphalt Milling (up to 2” depth, single No Bid per mobilization) square yard Mobilization for asphalt milling, after the first No Bid Lump sum, mobilization each 8. APPROACH MILLING Approach Milling No Bid per square yard 9. ADJUST CASTING TO GRADE Adjust Casting to Grade No Bid each 10. 4.75mm STEEL SLAG SAND SURFACE – FOB PLANT 4.75 mm Steel Slag Sand No Bid per ton  MILESTONE CONTRACTORS, LP. Lafayette, IN 1. PLANT MIXED - HOT MIX ASPHALT MATERIAL*: 100,000 TONS (A). FOB PLANT TYPE B TYPE C 1. HMA BASE 25 mm 43.00 44.00 per ton 2. HMA INTERMEDIATE 19 mm 45.00 47.00 per ton 3. HMA INTERMEDIATE 12.5 mm 47.50 51.50 per ton 4. HMA INTERMEDIATE 9.5 mm 49.50 53.00 per ton 5. HMA SURFACE 12.5 mm 47.50 54.00 per ton 6. HMA SURFACE 9.5 mm 49.50 55.50 per ton * ALL MATERIAL TO BE HMA TYPE B WITH PG BINDER 64-22 OR TYPE C WITH PG BINDER 70- 22, AS LABELED IN EACH TABLE (B). In place (City of Lafayette ONLY) as specified with bidder furnishing all labor, traffic control and equipment. CITY to furnish trucking. Unit prices listed below are to be added to the material prices listed in item (A). TONS PER DAY TYPE B TYPE C 1. FIRST 0-200 TONS 50.25 50.25 per ton 2. TONS 201-500 13.00 13.00 per ton 3. TONS 501-1100 11.00 11.00 per ton 4. TONS 1101 or MORE 33.00 33.00 per ton (C). In place (City of Lafayette ONLY) as specified with bidder furnishing all labor, trucking, traffic control and equipment. Unit prices listed below are to be added to the material prices listed in item (A). TONS PER DAY TYPE B TYPE C 1. FIRST 0-200 TONS 55.25 55.25 per ton 2. TONS 201-500 18.00 18.00 per ton 3. TONS 501-1100 11.00 11.00 per ton 4. TONS 1101 or MORE 38.00 38.00 per ton Patching Material less than full truck load quantities. 1. HMA BASE 25 mm 48.00 per ton 2. HMA INTERMEDIATE 19 mm 50.00 per ton 3. HMA INTERMEDIATE 12.5 mm 52.50 per ton 4. HMA INTERMEDIATE 9.5 mm 54.50 per ton 5. HMA SURFACE 12.5 mm 52.50 per ton 6. HMA SURFACE 9.5 mm 54.50 per ton 2. LIQUID ASPHALT – BITUMINOUS MATERIALS: 240,000 GALLONS or less* (A). PLANT PICKUP 1. AE-90 No Bid per ton 3. 2. AE-90S No Bid per ton 3. HFRS – 2 (High Float) No Bid per ton 4. AE – P (Prime) No Bid per ton 4. 5. AE-NT No Bid Per ton 6. APME No Bid per ton 7. AE-F Fog Seal No Bid per ton (B). FOB LAFAYETTE/COUNTY STORAGE 1. AE–90 No Bid per ton 2. AE-90S No Bid per ton 3. HFRS – 2 (High Float) No Bid per ton 4. AE – P (Prime) No Bid per ton 5. AE-NT No Bid per ton 6. APME No Bid per ton 7. AE–F Fog Seal No Bid per ton (C). JOBSITE – Vendor to deliver to specified road site in County and County to pump off material. 1. AE–90 No Bid per ton 2. AE-90S No Bid per ton 3. HFRS – 2 (High Float) No Bid per ton 4. AE – P (Prime) No Bid per ton 5. AE-NT No Bid per ton 6. APME No Bid per ton 7. AE–F Fog Seal No Bid per ton * Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton AE – P – 250 Gallons / Ton 5. DUST CONTROL – BITUMINOUS MATERIALS: 200,000 GALLONS* (A). PLANT PICKUP 1. DUSTLAY No Bid per ton FOB – County Storage 1. DUSTLAY No Bid per ton (B). Vendor to deliver to specified road site and County to pump off material 1. DUSTLAY No Bid per ton *Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton 6. COLD MIX – FOB PLANT 1. High Performance Type 1 or 2 (2 ton 135.00 per ton minimum) 7. ASPHALT MILLING Asphalt Milling (up to 2” depth, single 2.15 per mobilization) square yard Mobilization for asphalt milling, after the first 2,000.00 Lump sum, mobilization each 8. APPROACH MILLING Approach Milling 7.50 per square yard 9. ADJUST CASTING TO GRADE Adjust Casting to Grade 500.00 each 10. 4.75mm STEEL SLAG SAND SURFACE – FOB PLANT 4.75 mm Steel Slag Sand 76.000 per ton  RIETH-RILEY CONSTRUCTION COMPANY Lafayette, IN 1. PLANT MIXED - HOT MIX ASPHALT MATERIAL*: 100,000 TONS (A). FOB PLANT TYPE B TYPE C 1. HMA BASE 25 mm 36.10 38.45 per ton 2. HMA INTERMEDIATE 19 mm 37.80 39.65 per ton 3. HMA INTERMEDIATE 12.5 mm 38.25 40.40 per ton 4. HMA INTERMEDIATE 9.5 mm 40.35 43.40 per ton 5. HMA SURFACE 12.5 mm 39.00 45.75 per ton 6. HMA SURFACE 9.5 mm 41.40 48.25 per ton * ALL MATERIAL TO BE HMA TYPE B WITH PG BINDER 64-22 OR TYPE C WITH PG BINDER 70- 22, AS LABELED IN EACH TABLE (B). In place (City of Lafayette ONLY) as specified with bidder furnishing all labor, traffic control and equipment. CITY to furnish trucking. Unit prices listed below are to be added to the material prices listed in item (A). TONS PER DAY TYPE B TYPE C 1. FIRST 0-200 TONS 31.73 31.73 per ton 2. TONS 201-500 1.75 1.75 per ton 3. TONS 501-1100 1.50 1.50 per ton 4. TONS 1101 or MORE 1.00 1.00 per ton (C). In place (City of Lafayette ONLY) as specified with bidder furnishing all labor, trucking, traffic control and equipment. Unit prices listed below are to be added to the material prices listed in item (A). TONS PER DAY TYPE B TYPE C 1. FIRST 0-200 TONS 46.25 46.25 per ton 2. TONS 201-500 8.00 8.00 per ton 3. TONS 501-1100 4.40 4.40 per ton 4. TONS 1101 or MORE 1.35 1.35 per ton Patching Material less than full truck load quantities. 1. HMA BASE 25 mm 48.00 per ton 2. HMA INTERMEDIATE 19 mm 49.25 per ton 3. HMA INTERMEDIATE 12.5 mm 49.75 per ton 4. HMA INTERMEDIATE 9.5 mm 53.50 per ton 5. HMA SURFACE 12.5 mm 52.00 per ton 6. HMA SURFACE 9.5 mm 54.50 per ton 2. LIQUID ASPHALT – BITUMINOUS MATERIALS: 240,000 GALLONS or less* (A). PLANT PICKUP 1. AE-90 No Bid per ton 3. 2. AE-90S No Bid per ton 3. HFRS – 2 (High Float) No Bid per ton 4. AE – P (Prime) No Bid per ton 4. 5. AE-NT 635.00 Per ton 6. APME No Bid per ton 7. AE-F Fog Seal No Bid per ton (B). FOB LAFAYETTE/COUNTY STORAGE 1. AE–90 No Bid per ton 2. AE-90S No Bid per ton 3. HFRS – 2 (High Float) No Bid per ton 4. AE – P (Prime) No Bid per ton 5. AE-NT No Bid per ton 6. APME No Bid per ton 7. AE–F Fog Seal No Bid per ton (C). JOBSITE – Vendor to deliver to specified road site in County and County to pump off material. 1. AE–90 No Bid per ton 2. AE-90S No Bid per ton 3. HFRS – 2 (High Float) No Bid per ton 4. AE – P (Prime) No Bid per ton 5. AE-NT No Bid per ton 6. APME No Bid per ton 7. AE–F Fog Seal No Bid per ton * Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton AE – P – 250 Gallons / Ton  5. DUST CONTROL – BITUMINOUS MATERIALS: 200,000 GALLONS* (A). PLANT PICKUP 1. DUSTLAY No Bid per ton FOB – County Storage 1. DUSTLAY No Bid per ton (B). Vendor to deliver to specified road site and County to pump off material 1. DUSTLAY No Bid per ton *Conversion from gallons to ton (All prices quoted in tons): AE Grade – 240 Gallons / Ton 6. COLD MIX – FOB PLANT 1. High Performance Type 1 or 2 (2 ton 125.00 per ton minimum) 7. ASPHALT MILLING Asphalt Milling (up to 2” depth, single 2.15 per mobilization) square yard Mobilization for asphalt milling, after the first 2,000.00 Lump sum, mobilization each 8. APPROACH MILLING Approach Milling 37.65 per square yard 9. ADJUST CASTING TO GRADE Adjust Casting to Grade 1,500.00 each 10. 4.75mm STEEL SLAG SAND SURFACE – FOB PLANT 4.75 mm Steel Slag Sand 64.00 per ton Mr. Murtaugh moved to take the bids under advisement for further review. Mrs. Murray seconded. Motion Carried. PUBLIC COMMENT There was none. With no further business to come before the Board, Mr. Murtaugh moved to adjourn. Mr. Plantenga seconded. Motion carried. Time: 3:16 p.m. JOINT PURCHASING BOARD Tony Roswarski s/s President Minutes written by: Mindy Miller 1st Deputy Clerk, City of Lafayette. An audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter.