Joint Purchasing Board

JOINT PURCHASING BOARD March 8, 2021 The Joint Purchasing Board met on Monday, March 8, 2021 at 2:00 p.m. in the Common Council Chambers, 20 North 6th Street, Lafayette City Hall. Present were: Mayor Roswarski, Robert Plantenga, Cindy Murray and Tom Murtaugh. Mayor Roswarski called the meeting to order. APPROVAL OF THE MINUTES Mr. Plantenga moved for approval of the minutes from the February 25, 2021 meeting. Mrs. Murray seconded. Motion Carried. NEW BUSINESS Recommendation for Rejection- Marathon Petroleum Mayor Roswarski presented to the Board and recommended rejection of Marathon Petroleum. Mayor Roswarski read the recommendation of Dave Payne, Purchasing Manager, stating “After evaluation and conversation with Nick Dorner, Asphalt Sales Manager for Marathon Petroleum, I recommend that the asphalt and bituminous materials bid from Marathon Petroleum be rejected. Marathon Petroleum is not registered in Indiana for the E-Verify program which is required by law to do business with governmental entities in the State of Indiana”. Mr. Murtaugh moved for approval of the rejection. Mr. Plantenga seconded. Motion Carried. Recommendation for Award- 2021 Asphalt and Bituminous-Coated Aggregate Mayor Roswarski presented to the Board and recommended approval of the Recommendation for Award of the Asphalt and Bituminous-Coated Aggregate. Mayor Roswarski read the recommendation of Mr. Payne stating “After evaluation and comment with the Executive Director of Tippecanoe County Highway Department and various departments of the City of Lafayette recommendation is being made to accept bids submitted from Asphalt Materials, Central Paving, Milestone Contractors and Rieth-Riley”. It is in the best interest of both government agencies to seek the supplier with the lowest bid first and with consideration based on availability. Mr. Murtaugh moved for approval. Mrs. Murray seconded. Motion Carried. PUBLIC COMMENT There was none. With no further business to come before the Board, Mr. Murtaugh moved to adjourn. Mr. Plantenga seconded. Motion carried. Time: 2:04 p.m. JOINT PURCHASING BOARD Tony Roswarski s/s President Minutes written by: Mindy Miller 1st Deputy Clerk, City of Lafayette. An audio recording of this meeting is available in the Lafayette City Lafayette Clerk’s Office.