Joint Purchasing Board

JOINT PURCHASING BOARD November 29, 2021 The Joint Purchasing Board met on Monday, November 29, 2021 at 11:00a.m. in the Board of Public Works and Safety room, 20 North 6th Street, Lafayette City Hall. Present were: Mayor Roswarski, Cindy Murray, Bob Plantenga, and Tom Murtaugh. Also present were: Dave Payne, City of Lafayette Purchasing Agent Mayor Roswarski called the meeting to order. APPROVAL OF THE MINUTES Mr. Murtaugh moved for approval of the minutes from the November 9, 2021 meeting. Mr. Plantenga seconded. Motion carried. NEW BUSINESS Recommendation for Award-Gravel, Sand, Limestone & Soils + Ready Mix Crushed Limestone Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Notice of Award to U.S. Aggregates Delphi Plant as the supplier for the referenced aggregate. Purchase orders to be placed in the order of low bid received and up, depending on availability to supply and travel time considerations. Mr. Plantenga moved for approval. Mrs. Murray seconded. Motion carried. Gravel Aggregates Mr. Payne presented to the Board and recommended approval of a Notice of Award to U.S. Aggregates Swisher Plant and Purdy Materials, Inc. as suppliers for the referenced aggregate. Purchase orders to be placed in the order of low bid received and up, depending on availability to supply and travel time considerations. Mr. Murtaugh moved for approval. Mr. Plantenga seconded. Motion carried. Ready Mix Products Mr. Payne presented to the Board and recommended approval of a Notice of Award to Smyrna Ready Mix, Irving Materials, Inc, Purdy Materials, Inc. and U.S. Aggregates Swisher Plant as the suppliers for the referenced product. Purchase orders to be placed in the order of low bid received and up, depending on availability to supply and travel time considerations. Mrs. Murray moved for approval. Mr. Murtaugh seconded. Motion carried. Soils Mr. Payne presented to the Board and recommended approval of a Notice of Award to Purdy Materials, Inc. as the supplier for the referenced project. Purchase orders to be placed in the order of low bid received and up, depending on availability to supply and travel time considerations. Mr. Murtaugh moved for approval. Mr. Plantenga seconded. Motion carried. Mr. Payne handed out to the Board a 5-year price comparison for Gravel, Sand and Limestone. Discussion ensued regarding the details of that handout. Discussion ensued regrading the price and availability for the aggregates, supply & demand along with Hansen Materials not bidding this year. Joint Purchasing Board November 29, 2021 Page 2 PUBLIC COMMENT There was none. With no further business to come before the Board, Mr. Plantenga moved to adjourn. Mrs. Murray seconded. Motion carried. Time: 11:11 a.m. JOINT PURCHASING BOARD Tony Roswarski s/s President Minutes written by: Mindy Miller Riehle 1st Deputy Clerk, City of Lafayette. An audio recording of this meeting is available in the Lafayette City Lafayette Clerk’s Office.