Redevelopment Commission

~ LAFAYETTE ~ MINUTES OF THE LAFAYETTE REDEVELOPMENT COMMISSION January 26, 2023 11:00 am Board of Works, City Hall Attendance Commissioners: James Foster, Shelly Henriott, Jos Holman, Jim Terry Absent: Frank Donaldson Ex-Officio Members: Absent: Josh Loggins, Dave Moulton Staff: Dennis Carson, Economic Development Director; Tony Roswarski, Mayor; Jeremy Diehl, Controller; Jacque Chosnek, City Attorney; Jeromy Grenard, City Engineer; Dave Griffee, Asst. Director of Public Works; David Huhnke, Communication and Marketing Director; Andy Milam, IT Director; Michelle Conwell; Economic Development Administrative Coordinator Guests: Carrie Walden, CE Solutions, Inc; Nick DiGiacomo and Pat Williams, TBIRD Design Services; Sanjay Patel and Mike Peterson, VS Engineering; Deb Kunce, J.S. Held; Dave Bangert, Independent Journalist; Joe Paul, WLFI Welcome and Call to Order Jos Holman welcomed everyone to the Redevelopment Commission meeting, noted that a quorum was present and opened the meeting of the Lafayette Redevelopment Commission at 11:00am. Election of Officers Jim Terry made a motion that the following slate of officers be elected for 2023: President: James Foster Vice President: Frank Donaldson Secretary: Shelly Henriott Shelly Henriott seconded and the motion passed unanimously. It was determined that Jos Holman would continue to direct this meeting, with James Foster beginning his term for the February 23 rd meeting. Minutes Shelly Henriott moved to approve the minutes of the December 15, 2022 meeting. James Foster seconded and the motion passed unanimously. Public Hearing Jim Terry made a motion to suspend the Redevelopment Commission meeting and open the public hearings to discuss Resolution No. LRC 2023-01. James Foster seconded and the motion passed unanimously. Resolution LRe 2023-01 2023 Budget Resolution: A Resolution Appropriating Money for the Lafayette Redevelopment Commission for the Fiscal Year Beginning January 1, 2023 and Ending December 31, 2023, Including the Outstanding Claims and Obligations and Fixing a Time When the Same Shall Take Effect  After receiving no public comment, Jim Terry made a motion to close the public hearings and reopen the Redevelopment Commission meeting. Shelly Henriott seconded and the motion passed unanimously. New Business Resolution LRC 2023-01 2023 Budget Resolution: A Resolution Appropriating Money for the Lafayette Redevelopment Commission for the Fiscal Year Beginning January 1, 2023 and Ending December 31, 2023, Including the Outstanding Claims and Obligations and Fixing a Time When the Same Shall Take Effect - Following discussion, Jim Terry moved to approve the resolution. Shelly Henriott seconded. The motion passed unanimously. Hogan Transfer and Storage: Lafayette Police Dept. Office Relocation Project - For movement of items and files from the current Police facilities to the new Public Safety Center. This agreement with Hogan Transfer and Storage is in the amount of $16,419.00. Shelly Henriott moved to approve and James Foster seconded. The motion passed unanimously. IT Resource: Master Service Engagementfor the Public Safety Center- Andy Milam, City IT Director presented this agreement with IT Resource for former City IT employee Reuben Brennaman to complete networking details for the remainder of the Public Safety Center project. It was determined that the project is too far along for a person new to the position to step in and perform what is needed in a timely and effective manner. IT Resource and Ruben have agreed to continue to work on the project so that it is not delayed. The contract is for time and materials at $180jhr. Andy added that the expectation is to use Rueben's services no more than 40 hours total. James Foster moved to approve and Jim Terry seconded. The motion passed unanimously. TBIRD Design Services: Streetscape 2022 Supplemental Agreement No.1 - This is an addition to TBIRD's current contract for the Streetscape 2022 (Streetscape Phase VII) project. A Job Order Contracting Service process was considered in lieu of our normal bidding process. The TBIRD staff helped us explore the feasibility of that option and prepared what was needed, but in the end it was decided to use the traditional bidding process. We may use this process in future projects; it was time and resources well spent. The agreement amount of $7,900.00 will change the contract from $240,000 to $247,900. Shelly Henriott moved to approve and James Foster seconded. The motion passed unanimously. TBIRD Design Services: South 4th Street Boundary & Topography Survey Supplemental Agreement No.1 - This is an addition for requested services related to the S 4th Street rail corridor that is being planned for development. The additional tasks will be: property boundary resolution issues; potential project layout and design; street access and vacations; utility locations, conflicts and service. The amount is $8,500.00 which brings the current contract from $27,400.00 to $35,900.00. Jim Terry moved to approve and James Foster seconded. The motion passed unanimously. VS Engineering, Inc: Wabash River Heritage Trail- Wabash Avenue Neighborhood Extension Project- VS Engineering is proposing Professional Civil and Structural Engineering Schematic Design and report services for a pedestrian trail of approximately 1,300 feet in length between John T. Myers Pedestrian Bridge (on the north) and Sycamore Street (on the south). Up to four (4) alternative options will be evaluated for connecting the new trail to said bridge and to the Wabash Heritage Trail on the north side of said bridge. Topographic surveying ofthe route corridor will be provided. Broadly, this will include Schematic Design; Coordination with the Railroad (Norfolk and Southern) and Land Surveying. The contract is lump sum in the amount of $145,900.00. Jim Terry moved to approve and Shelly Henriott seconded. The motion passed unanimously. CE Solutions, Inc.: 5th St and South Street Parking Garage Renovations - Jeromy Grenard presented this agreement on behalf of CE Solutions. The 5th Street Parking Facility was put out to bid in 2022 for repairs and renovations. The City received only one bid which was considered unfavorable. It was decided to revisit the project and its scope and we are now seeking to contract with structural engineer, CE Solutions, to facilitate a new bidding process with project administration. This is a professional services and fee proposal for Structural Design and Construction Document  Preparation; Bidding Process and Administration; and Project Administration once awarded. It is a fixed fee in the amount of $83,200.00. Jim Terry moved to approve and Shelly Henriott seconded. The motion passed unanimously. Director's Report • New projects underway for 2023. • Public Safety Center is on time and under budget. We hope for an April 1st operational opening, with ribbon cutting to happen later. 4th floor 97% complete; punch lists being performed 3rd floor 90% complete; punch lists being performed 2nd floor 85% complete; pergola installed, progress on amenity deck. 1st floor 80% complete Interior/exterior signage is being manufactured Group tours are available for City/Police staff • Dennis will send a draft of the Lincoln Neighborhood Plan to Jos Holman, per his request. Claims Jim Terry moved to approve the January claims in the amount of Eight Million, Nine Hundred Seventeen Thousand, Three Hundred Twenty-Four Dollars and Forty-Two Cents ($8,917,324.42). Shelly Henriott seconded and the motion passed unanimously. Public Comment-no comment Adjournment James Foster moved to adjourn the meeting. Shelly Henriott seconded and the motion passed unanimously. The meeting of the Lafayette Redevelopment Commission was adjourned at 11:23am. Respectfully submitted Michelle Conwell, Recording Secretary Secretary elopment Commission