BOARD OF TRUSTEES

Village of Lake Barrington BOARD OF TRUSTEES Monday, June 13, 2022 7:00 PM Agenda Page The Village allows public comments by members of the public who are physically present at two (2) different times during its regular Board Meetings as specified on the Agenda set forth below. Members of the public can also listen to Village Board Meetings by connecting to Zoom, but those persons calling in to listen to the meeting will not have the opportunity to submit public comments. Join Zoom Meeting (audio only) https://us02web.zoom.us/j/89763215746 Meeting ID: 897 6321 5746 One tap mobile (312) 626-6799 (Chicago) 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Therese Van Ryne, Trustee Susie Perkins, Trustee 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES A. Minutes of the Board of Trustees Meeting - May 3, 2022 Recommended Action: Approve the minutes, item 4 A above. (roll call vote) 5. PRESIDENT'S REMARKS (President Richardson) A. Swearing in of Peter Schallmoser as Village Trustee Recommended Action: Motion that the Village Board advise and consent to the appointment by Village President Richardson of Peter Schallmoser as Trustee of the Village of Lake Barrington Board of Trustees for a term ending April 30, 2023. (roll call vote) B. Swearing in of Christopher Thompson as Plan Commission Member Recommended Action: Motion that the Village Board advise and consent to the appointment by Village President Richardson of Christopher J. Thompson as Member of the Village of Lake Barrington Plan Commission for a term ending April 30, 2024, and as Member of the Page 1 of 5  Village of Lake Barrington Zoning Board of Appeals for a term ending April 30, 2024. (roll call vote) C. Proclamation - Karen Lambert Recommended Action: Motion to Approve a Proclamation honoring Karen Lambert. (Roll call vote) D. Fidelity Update -Donald Storino 6. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON NON-AGENDA ITEMS 7. CONSENT AGENDA Move to approve by omnibus vote items on the consent agenda. Illinois law permits municipalities to adopt by one single unanimous roll-call vote of the Board of Trustees and the Village President a group of designated ordinances, orders, resolutions, or motions placed together for voting purposes in a single group. Following the motion’s second, a brief discussion may be held about any designated item. If lengthier discussion or debate is needed, any Trustee or the Village President may request any item to be removed from the motion and those items will be considered during the regular course of the meeting as they appear on the agenda. All matters listed under Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion in the form listed above. There will be no further discussion of these items. If discussion is desired, that item will be removed from Consent Agenda and will be considered separately. A. APPLICATION FOR TEMPORARY USE - SPECIAL EVENTS - VETERANS OF LBS - BRAVEHEARTS Summary: The Veterans of Lake Barrington Shores is requesting approval to host a one-day community event showcasing Bravehearts, a not-for-profit specializing in therapeutic riding for veterans on Saturday, July 16, from 10 a.m. to 4 p.m. Recommended Action: Motion to approve Resolution No.2022-R-12, approving the Temporary Use Special Event Permit for the Braveheart Event. B. BACOG PROPOSED BUDGET Summary: The BACOG Executive Board has met and prepared their budget and dues. They are seeking approval from members at this time. Recommended Action: Motion to approve the recommended FY2022-23 BACOG Budget. C. FEASIBILITY STUDY - FETHERLING PARK CONNECTION TO GRASSY LAKE TRAIL Summary: Staff met with the LCFPD last year to discuss the possibility of connecting Fetherling Park to the Grassy Lake Forest Preserve. Preparation of a Feasibility Study was included in the FY2023 budget. Recommended Action: Page 2 of 5  Motion to approve an agreement with HR Green in an amount not to exceed $19,600. Further, authorize the Village Administrator to expend a contingency amount of up to 10% ($1,960) to cover any additions or changes to the work due to unforeseen conditions and authorize the Village Administrator to execute the necessary documents. D. HILLVIEW AND HILLSIDE ENGINEERING SERVICES Summary: Hillview and Hillside Drives are in need of reconstruction, including the addition of curb and gutter, storm sewer, definition of driveway openings, and parkways. Recommended Action: Motion to approve an agreement with HR Green in an amount not to exceed $80,480. Further, authorize the Village Administrator to approve pavement cores and soil borings up to $5,350 and authorize the Village Administrator to execute the necessary documents. E. LAUTERBACH & AMEN ACCOUNTING PROPOSAL Summary: A proposal was solicited from Lauterbach & Amen for financial and accounting services. This contract is for the extension for another year at no increase in cost. The service we have been receiving has been outstanding. Recommended Action: Motion to allow the Village Administrator to execute a professional services contract with Lauterbach & Amen, LLP, for the Village Accountant position as outlined in the attached proposal, and to execute the necessary documents. F. NEXTSITE AGREEMENT Summary: NextSite, partnering with Nicor Gas, is a commercial development advisory firm whose primary goal is to attract new retail and commercial business investments within communities. Recommended Action: Motion to allow the Village Administrator to execute a contract with NextSite to enter into a three-year Agreement and to authorize the Village Administrator to execute the necessary documents. G. WATER TOWER LOGO CONTRACT Summary: There is a desire to paint the water tower with the Village logo to proclaim civic pride, re-brand the Village's public image, and to identify that the business park is in the Village of Lake Barrington. Recommended Action: Motion to allow the Village Administrator to execute a contract with Jetco, Ltd., to enter into an agreement, and to authorize the Village Administrator to execute the necessary documents. Page 3 of 5  Recommended Action: Motion to approve Items 7.A. through 7. G. as stated in the Recommended Action of the Consent Agenda. (roll call vote) 8. PUBLIC HEARING - APPROPRIATION ORDINANCE A. FY2023 APPROPRIATION ORDINANCE Summary: Last month the Village Board approved the Fiscal Year 2023 Financial Plan and it is now required that we adopt an Appropriation Ordinance. Recommended Action: Public Hearing: 1) Motion to open a public hearing regarding the Appropriation Ordinance for the Fiscal Year Ending April 30, 2023. (Roll call vote) 2) Witnesses are sworn in. Opportunity for Public Comment. 3) Motion to close a public hearing regarding the Appropriation Ordinance for Fiscal Year Ending April 30, 2023. (Roll call vote) Consideration of an Appropriation Ordinance Motion to pass Ordinance No. 2022-O-06, an Appropriation Ordinance for Fiscal Year ending April 30, 2023. (Roll call vote) 9. TREASURER'S REPORT A. Approve the Financial Statements as of April 30, 2022. B. Pay Bills in the amount of $481,819.67 as Listed on the Accounts Payable Warrant “A” Dated June 13, 2022. C. Pay Bills in the amount of $404,892.07 as Listed on the Accounts Payable Warrant “B” Dated June 13, 2022. Recommended Action: Motion to approve, in block, items 8 A-C above. (roll call vote) 10. ADMINISTRATOR'S REPORT A. 2022 Road Program B. ILCMA/WCMA Summer Conference C. Other 11. CLERK'S REPORT A. Summer Newsletter 12. REPORTS OF STANDING COMMITTEES A. Branding and Communications (T. Van Ryne) B. Economic Development (A. Burke) C. External Relations (K. Richardson) D. Finance, Human Resources & Administration (R. Hayes) E. Infrastructure & Open Spaces (S. Perkins) F. Public Safety (J. Schaller) G. Veterans Affairs & Special Events (J. Thompson) 13. OLD BUSINESS Page 4 of 5 14. ORDINANCES 15. RESOLUTIONS 16. NEW BUSINESS 17. SECOND OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE VILLAGE BOARD No members of the public voiced to speak to the Board on non-agenda items. 18. CLOSED SESSION (Roll Call Vote) 19. OTHER 20. ADJOURNMENT (Voice Vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Karen Daulton Lange, at (847) 381-6010 promptly to allow the Village to make reasonable accommodations for those persons. Page 5 of 5