BOARD OF TRUSTEES

Village of Lake Barrington BOARD OF TRUSTEES Tuesday, October 3, 2023 7:00 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page The Village allows public comments by members of the public who are physically present at two (2) different times during its regular Board Meetings as specified on the Agenda set forth below. Members of the public can also listen to Village Board Meetings by connecting to Zoom, but those persons calling in to listen to the meeting will not have the opportunity to submit public comments. Join Zoom Meeting https://us06web.zoom.us/j/81262985101?pwd=LFYnVG4tlNc1Qpb4gXYbOPsIgISy2L.1 Meeting ID: 812 6298 5101 One tap mobile - 312 626 6799 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES A. Minutes of the Board of Trustees Meeting - September 5, 2023 Recommended Action: Approve the minutes, in block, items 4 A . (roll call vote) 5. PRESIDENT'S REMARKS (President Richardson) A. Retired Captain Bodgan Horoszowski - Proclamation B. John Ruther - Northstar Motorsports - Seeking Class A Liquor License. 6. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON NON-AGENDA ITEMS 7. CONSENT AGENDA Move to approve by omnibus vote items on the consent agenda. Illinois law permits municipalities to adopt by one single unanimous roll-call vote of the Board of Trustees and the Village President a group of designated ordinances, orders, resolutions, or motions placed together for voting purposes in a single group. Page 1 of 4 Following the motion’s second, a brief discussion may be held about any designated item. If lengthier discussion or debate is needed, any Trustee or the Village President may request any item to be removed from the motion and those items will be considered during the regular course of the meeting as they appear on the agenda. All matters listed under Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion in the form listed above. There will be no further discussion of these items. If discussion is desired, that item will be removed from Consent Agenda and will be considered separately. A. CONSIDERATION OF AN ORDINANCE AMENDING THE LAKE BARRINGTON VILLAGE CODE SECTION 2-3-6, "CLASSIFICATION OF LICENSES." Summary: Northstar Motorsports, located at 28144 W. Industrial Avenue is looking to add a giftshop to their existing office space. The giftshop would offer racing type memorabilia, including gift baskets. John Ruther, President of Northstar Motorsports met with staff to discuss what type of Liquor License they would need if they began selling gift baskets that include bottles of wine; they would not be selling wine for consumption on the premises, and they also would not be offering tastings of the wine that are being sold in the gift baskets. Recommended Action: Motion to approve Ordinance No. 2023-O-25, an Ordinance Amending the Lake Barrington Village Code Section 2-3-6, "Classification of Licenses." B. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN IN THE AMOUNT NOT TO EXCEED $15,436.00 FOR THE PRELIMINARY ENGINEERING SERVICES, SURVEYING AND WETLANDS INVESTIGATION FOR THE CONCEPT OF THE WEDGEWOOD TRAILS EXTENSION. Summary: Staff has been in contact with residents in the Wedgewood Trails subdivision who are interested in the possibility of realigning the Lake County Forest Preserves District (LCFPD) Trail Access point along Miller Road with Wedgewood Lane. We recently had a zoom call with the Lake County Forest Preserve District and the Lake County Department of Transportation (LCDOT) to discuss the issue and learn about the possible requirements and costs of a possible project. While no decision was made, both agencies signaled a willingness to consider the proposal. As a result, the Village Engineer will be assembling a draft construction plan for the potential realignment of the trail. This draft construction plan would provide the Village with a cost estimate for the project. Recommended Action: Motion to Approve the Professional Services Agreement with HR Green in the Amount not to Exceed $15,436.00 for the Preliminary Engineering Services, Surveying and Wetlands Investigation for the Concept of the Wedgewood Trails Extension. C. CONSIDERATION OF A PROPOSAL FOR ELECTRICAL WORK AND DIRECTIONAL BORING AT MILLER ROAD AND WEDGEWOOD LANE IN THE AMOUNT OF $4,645.00 BY KIRBY CABLE SERVICES OF PECATONICA, IL AND PHON-LINES, INC. OF WAUCONDA, IL. Summary: Cuba Township was performing milling work in the Wedgewood Trails subdivision when they discovered that the power for the lights for the entrance sign was only one inch under the road. This power source should be inserted at least 30"in the ground and Page 2 of 4  directionally bored to be put in the concrete. Staff met with our Village Engineer regarding the issue and he was directed to get pricing on this work. This work will need to be completed by an electrician and a directional boring company. Recommended Action: Motion to Approve the Proposal for Electrical Work and Directional Boring at Miller Road and Wedgewood Lane in the Amount of $4,645.00 by Kirby Cable Services of Pecatonica IL and Phon-Lines, Inc. of Wauconda, IL. D. WATER AND SEWER RATE STUDY. Summary: Staff is recommending engaging the services of Baxter Woodman for a Water and Sewer Rate Study. Recommended Action: Motion to Allow the Village Administrator to Execute a Contract with Baxter & Woodman in an Amount not to exceed $37,100.00. E. Recommended Action: Motion was made by Trustee XXXX and seconded by Trustee XXXX to approve Items 7.A. through 7. D. as stated in the Recommended Action of the Consent Agenda 8. TREASURER'S REPORT A. Approve and Accept the Audited Financial Statements for the Fiscal Year Ending April 30, 2023. Ed Tracy with Sheldon Fox will be presenting the audit report. B. Approve the Financial Statements as of August 31, 2023. C. Pay Bills in the amount of $119,835.85 as Listed on the Accounts Payable Warrant “A” Dated October 3, 2023. D. Pay Bills in the amount of $270,600.21 as Listed on the Accounts Payable Warrant “B” Dated October 3, 2023. Recommended Action: Motion to approve, in block, items 8 A-D above. (roll call vote) 9. ADMINISTRATOR'S REPORT 10. CLERK'S REPORT 11. REPORTS OF STANDING COMMITTEES A. Branding and Communications (T. Van Ryne) B. Economic Development (A. Burke) C. External Relations (K. Richardson) D. Finance, Human Resources & Administration (R. Hayes) E. Roads and Infrastructure (P. Schallmoser) F. Public Safety (J. Schaller) G. Open Space and Special Events (S. Perkins) 12. OLD BUSINESS 13. ORDINANCES Page 3 of 4 14. RESOLUTIONS 15. NEW BUSINESS 16. SECOND OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE VILLAGE BOARD 17. CLOSED SESSION (roll call vote) 18. OTHER 19. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 4 of 4