BOARD OF TRUSTEES

Village of Lake Barrington BOARD OF TRUSTEES Tuesday, November 7, 2023 7:00 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page The Village allows public comments by members of the public who are physically present at two (2) different times during its regular Board Meetings as specified on the Agenda set forth below. Members of the public can also listen to Village Board Meetings by connecting to Zoom, but those persons calling in to listen to the meeting will not have the opportunity to submit public comments. Join Zoom Meeting https://us06web.zoom.us/j/87222043095?pwd=NzcE9LMjdTmO3cGFbuFz6qzZl7EkHi.1 Meeting ID: 872 2204 3095 Passcode: 706076 One tap mobile +1-312-626-6799 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES A. Minutes of the Board of Trustees Meeting - October 3, 2023 Recommended Action: Approve the minutes, item 4 A above. (roll call vote) 5. PRESIDENT'S REMARKS (President Richardson) 1. Porter Pepper and Tom Hills - Assignment and Assumption Agreement - 22073 N. Pepper Road 2. Lauren DeJesu - Community Garden 3. Nicole Kreuz - Bente Vintage Rugs 6. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON NON-AGENDA ITEMS 7. CONSENT AGENDA Move to approve by omnibus vote items on the consent agenda. Illinois law permits municipalities to adopt by one single unanimous roll-call vote of the Board of Trustees and the Village President a group of designated ordinances, orders, resolutions, or motions placed together for voting purposes in a single group. Page 1 of 5 Following the motion’s second, a brief discussion may be held about any designated item. If lengthier discussion or debate is needed, any Trustee or the Village President may request any item to be removed from the motion and those items will be considered during the regular course of the meeting as they appear on the agenda. All matters listed under Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion in the form listed above. There will be no further discussion of these items. If discussion is desired, that item will be removed from Consent Agenda and will be considered separately. A. CONSIDERATION OF AN ORDINANCE AMENDING THE VILLAGE OF LAKE BARRINGTON VILLAGE CODE; JOB DESCRIPTIONS RELATIVE TO THE VILLAGE TREASURER AND ACCOUNTANT. Summary: The Village Treasurer will be retiring at the end of the Fiscal Year (April 30, 2024). The Village currently contracts out for the Accountant position. Over the past several months, there have been discussions on bringing back the Accountant position to a full time position, and having this person hired in time so they will be able to work with the retiring Treasurer. Staff has worked on updating both job descriptions to accurately reflect the duties of both the Treasurer and the Accountant. Recommended Action: Motion to approve Ordinance No. 2023-O-26, an Ordinance Amending the Village of Lake Barrington Village Code; Job Descriptions and Salaries Relative to the Village Treasurer and Accountant. B. APPROVAL OF AN EXTENSION OF EMPLOYEE LEASING AGREEMENT WITH GOVTEMPS USA, LLC THROUGH JANUARY 31, 2024 IN AN AMOUNT NOT TO EXCEED $25,000.00. Summary: The Village entered into an agreement with GovTemps USA, LLC in August 2023. The agreement was for a temporary Village Clerk/Executive Assistant. The contract is through November 17, 2023, but will automatically renew on a bi-weekly basis unless either party terminates the agreement by providing two weeks advance written notice. Recommended Action: It is staff's recommendation that the Village Board extend the agreement with GovTemps USA, LLC through January 31, 2024 in an amount not to exceed $25,000.00. C. CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 6, "MUNICIPAL OFFICERS AND EMPLOYEES", OF TITLE 1 OF THE VILLAGE OF LAKE BARRINGTON VILLAGE CODE; SECTION 1-6-2, "BOND REQUIREMENTS." Summary: The Illinois Municipal League Risk Management Association's (IML-RMA) base policy includes bonding coverage of $50,000.00 for all Village Staff and the Village President. Additional coverage in the past included bond coverage for the Village President, Administrator, Clerk, Treasurer, and Accountant. Recommended Action: Motion to approve Ordinance No. 2023-O-27, an Ordinance Amending Chapter 6, "Municipal Officers and Employees", of Title 1 of the Village of Lake Barrington Village Code; Section 1-6-2, "Bond Requirements." D. CONSIDERATION OF AN ORDINANCE APPROVING THE ASSIGNMENT Page 2 of 5  TO AND AND ASSUMPTION BY PORTER PEPPER, LLC OF ALL RIGHTS, DUTIES AND OBLIGATIONS UNDER THAT CERTAIN SPECIAL USE GRANTED BY VILLAGE OF LAKE BARRINGTON ORDINANCE 2000-O-12 TO PERMIT A DOG TRAINING FACILITY ON THE PROPERTY AT 22073 N. PEPPER ROAD, LAKE BARRINGTON, IL. Summary: The property at 22073 N. Pepper Road was granted a Special Use at the August 1, 2000 meeting (Ordinance 2000-O-12). The Special Use permits a dog training facility on the property. The Special Use includes the language that the "dog training facility on the Subject Property shall not be assignable or voluntarily transferable by said Petitioner without the express written consent of the Corporate Authorities of the Village." Porter Pepper, LLC is purchasing the property and is seeking the written consent of the Corporate Authorities of the Village. Recommended Action: Motion to approve Ordinance No. 2023-O-28, an Ordinance Approving the Assignment to and Assumption by Porter Pepper, LLC of all Rights, Duties and Obligations Under that Certain Special Use Granted by Village of Lake Barrington Ordinance No, 2000-O-12 to Permit a Dog Training Facility on the Property at 22073 N. Pepper Road, Lake Barrington, IL. E. AERATOR TOWERS - CLEAN AND REPAIR QUOTES. Summary: The Capital Improvements Budget for the Water and Sewer Fund includes funding to have the aerator tanks cleaned and repaired for this Fiscal Year. Staff obtained quotes to have the work completed, and the lowest quote is from Dahme Mechanical Industries (DMI) of Arlington Heights IL in the amount of $14,518.00. Recommended Action: Motion to award the contract for the aerator tank cleaning and repair to Dahme Mechanical Industries of Arlington Heights, IL in the amount of $14,518.00. F. CONSIDERATION OF AWARDING A CONTRACT TO LANDMARK ROOFING INC. OF ST. CHARLES, IL IN THE AMOUNT OF $31,910.75 FOR THE ROOF REPLACEMENT AT THE WATER PLANT. Summary: The Fiscal Year 2024 Budget has $36,000.00 budgeted in the Capital Improvements budget for a new roof at the Water Plant. The existing roof has reached its useful life and leaks during heavy rains. Recommended Action: Motion to award the contract for the roof replacement at the Water Plant to Landmark Roofing Inc. of St. Chales, IL in the amount of $31,910.75 Recommended Action: Motion was made by Trustee XXXX and seconded by Trustee XXXX to approve Items 7.A. through 7. F. as stated in the Recommended Action of the Consent Agenda 8. TREASURER'S REPORT A. BERNARDI SECURITIES INVESTOR PROFILE AND STATEMENT OF Page 3 of 5  UNDERSTANDING. Summary: Under the Board’s direction, current Bernardi Security Investor Profiles for both the General Fund and the Water Sewer Fund investment accounts provide for investments with a 3 year maximum maturity. Given the liquidity needs of the General Fund this is the proper direction for the General Fund. However, the Water Sewer Fund holds reserves for longer term capital needs and may benefit from a longer average maturity in its investment portfolio by extending to 5 year maturities as provided in the Village’s Investment Policy. Recommended Action: Direct the Village Treasurer to sign an updated Investor Profile & Statement of Understanding for the General Fund with maximum maturity parameters for new investments of 3 years and for the Water Sewer Fund a maximum maturity parameter of 5 years. B. Approve the Financial Statements as of September 30, 2023. C. Pay Bills in the amount of $136,131.69 as Listed on the Accounts Payable Warrant “A” Dated November 7, 2023. D. Pay Bills in the amount of $155,826.30 as Listed on the Accounts Payable Warrant “B” Dated November 7, 2023. Recommended Action: Motion to approve, in block, items 8 A-C above. (roll call vote) E. TAX LEVY RESOLUTION Summary: The Village is in a strong financial position and there is no need to raise the Tax Levy. Recommended Action: Motion to adopt Resolution No. 2023-R-16, a Resolution for a 0% increase in the Village Tax Levy of $823,000. 9. ADMINISTRATOR'S REPORT 1. ILCMA Leadership Institute for Newly Appointed Managers and Administrators. 2. ILCMA Winter Conference - February 7 - 9, 2024. 10. CLERK'S REPORT 11. REPORTS OF STANDING COMMITTEES A. Branding and Communications (T. Van Ryne) B. Economic Development (A. Burke) C. External Relations (K. Richardson) D. Finance, Human Resources & Administration (R. Hayes) E. Roads and Infrastructure (P. Schallmoser) F. Public Safety (J. Schaller) G. Open Space and Special Events (S. Perkins) 12. OLD BUSINESS 13. ORDINANCES A. CONSIDERATION OF AN ORDINANCE GRANTING ZONING VARIATIONS; ADVOCATE GOOD SHEPHERD HOSPITAL, SMART FARM, Page 4 of 5  450 W HIGHWAY 22. Summary: The Plan Commission/ZBA held a public hearing in consideration for a zoning variation to permit the Petitioner to construct, maintain, and operate three or more hoop building(s), a wash rack building, storm water management facilities, parking, lighting, and other related accessory uses and improvements related to Advocate Good Shepherd Hospital's Smart Farm of Barrington. The additional facilities at the Smart Farm are for the purpose of providing education and support for demonstrations of sustainable gardening practices and for the purpose of growing and distributing fresh produce to those in need in the community and in the region. The Plan Commission/ZBA recommended approval of the variation. Recommended Action: Motion to approve Ordinance No. 2023-O-29, an Ordinance Granting Zoning Variations; Advocate Good Shepherd Hospital, Smart Farm 450 W. Highway 22. 14. RESOLUTIONS 15. NEW BUSINESS 16. SECOND OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE VILLAGE BOARD 17. CLOSED SESSION (roll call vote) 18. OTHER 19. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 5 of 5