BOARD OF TRUSTEES

Village of Lake Barrington BOARD OF TRUSTEES Thursday, February 15, 2024 7:00 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page The Village allows public comments by members of the public who are physically present at two (2) different times during its regular Board Meetings as specified on the Agenda set forth below. Members of the public can also listen to Village Board Meetings by connecting to Zoom, but those persons calling in to listen to the meeting will not have the opportunity to submit public comments. Join Zoom Meeting https://us06web.zoom.us/j/85828400580?pwd=c7EHAU86NsjIaPfXRJlWM1HVw5bTBK.1 Meeting ID: 858 2840 0580 Passcode: 970447 1-312-626-6799,,,,,*970447# US (Chicago) 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES A. Minutes of the Board of Trustees Meeting - January 2, 2024 Minutes of the Special Board of Trustees Meeting - January 17, 2024 Recommended Action: Approve the minutes, in block, item 4 A above. (roll call vote) 5. PRESIDENT'S REMARKS (President Richardson) 1. Annual MS4 Presentation - Darren Monico, Gewalt Hamilton Associates, Inc. 6. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON NON-AGENDA ITEMS 7. CONSENT AGENDA Move to approve by omnibus vote items on the consent agenda. Illinois law permits municipalities to adopt by one single unanimous roll-call vote of the Board of Trustees and the Village President a group of designated ordinances, orders, resolutions, or motions placed together for voting purposes in a single group. Following the motion’s second, a brief discussion may be held about any designated item. If lengthier discussion or debate is Page 1 of 4 needed, any Trustee or the Village President may request any item to be removed from the motion and those items will be considered during the regular course of the meeting as they appear on the agenda. All matters listed under Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion in the form listed above. There will be no further discussion of these items. If discussion is desired, that item will be removed from Consent Agenda and will be considered separately. A. CONSIDERATION OF AN ORDINANCE AMENDING THE LAKE BARRINGTON VILLAGE CODE SECTION 2-3-4 LICENSE REQUIRED; PRORATION OF CERTAIN LICENSE FEES. Summary: Liquor Licenses are valid from May 1 through April 30. The Lake Barrington Village Code currently does not allow for Liquor Licenses to be prorated. If a business opens in September and needs a Liquor License, the owner has to pay the same license fee as they would if they were opening May 1. Staff feels that it would make more sense to have the Liquor License fees prorated on a quarterly basis, similar to the Business Licenses. Recommended Action: Motion to Approve Ordinance 2024-O-03, an Ordinance Amending the Lake Barrington Village Code Section 2-3-4 License Required; Proration of Certain License Fees. B. CONSIDERATION OF AN ORDINANCE AMENDING THE LAKE BARRINGTON VILLAGE CODE; SECTION 2-3-6, "CLASSIFICATION OF LICENSES". Summary: The Village of Lake Barrington Village Code lists out the different classifications of Liquor Licenses and the number of licenses in each classification. If a business closes, or chooses to no longer sell liquor, the Village Board is required to amend the Village Code to reduce the number of Liquor Licenses in that particular classification. Recommended Action: Motion to Approve Ordinance No. 2024-O-04, an Ordinance Amending the Lake Barrington Village Code section 2-3-6 "Classification of Licenses". C. CONSIDERATION OF AN ORDINANCE ESTABLISHING THE COMPENSATION FOR THE VILLAGE ADMINISTRATOR EFFECTIVE JANUARY 1, 2024. Summary: Employee evaluations were conducted in December. Trustee Hayes and I met to review my evaluation, and this was shared with the Village Board in Executive Session at the January meeting. The recommended salary adjustment would be retroactive to January 1, 2024. Recommended Action: Motion to Approve Ordinance No. 2024-O-05, an Ordinance Establishing the Compensation for the Village Administrator Effective January 1, 2024. D. CONSIDERATION OF AN ORDINANCE REGARDING COMPENSATION OF VARIOUS APPOINTED OFFICERS AND/OR POSITIONS OF EMPLOYMENT OF THE VILLAGE. Summary: Employee evaluations and compensation adjustments used to run concurrently with the Page 2 of 4  Village's Fiscal Year. Last year, the Village Board made the change to have employee evaluations and compensation run on a calendar year. In December 2023, employee evaluations were conducted and salary adjustments were recommended. The proposed increases would be retroactive to January 1, 2024. Recommended Action: Motion to approve Ordinance No. 2024-O-_____, an Ordinance Regarding Compensation of Various Appointed Officers and/or Positions of Employment of the Village. E. CONSIDERATION OF A SIMPLE SCOPE SHORT FORM AGREEMENT WITH HR GREEN, INC. FOR PRELIMINARY ENGINEERING FOR THE 2024 ROAD PROGRAM IN THE AMOUNT OF $9,000.00. Summary: The 2024 Road Resurfacing program has gone out to bid, and the bid opening date is February 14, 2024. HR Green is the engineering firm for the project, and at this phase of the program they are needed to conduct the preliminary engineering for the design and preparation of the 2024 Road Program. Recommended Action: Motion to Approve the Preliminary Engineering Agreement with HR Green, Inc. in the amount of $9,000.00. Further, authorize the Village Administrator to expend a contingency amount of up to 10% to cover any additions or changes due to unforeseen conditions and authorize the Village Administrator to execute the necessary documents. F. CONSIDERATION OF A PROPOSAL FROM WORX SOLUTIONS MANAGEMENT IN THE AMOUNT NOT TO EXCEED $5,400.00 FOR PROFESSIONAL SERVICES RELATIVE TO DEVELOPMENT OF A WEBSITE PORTAL FOR USE BY RESIDENTS AND CONTRACTORS OF THE VILLAGE. Summary: The Village has been working with Chalmers St. Consulting and WorX Solutions Management for the development of the Building Permit Portal. WorX Solution has been working on the build out of the website/portal. Recommended Action: Motion to Approve the proposal from WorkX Solutions Management in the amount not to exceed $5,400.00. G. Recommended Action: Motion was made by Trustee XXXX and seconded by Trustee XXXX to approve Items 7.A. through 7. F. as stated in the Recommended Action of the Consent Agenda 8. TREASURER'S REPORT A. Approve the Financial Statements as of December 31, 2023. B. Pay Bills in the amount of $429,161.64 as Listed on the Accounts Payable Warrant “A” Dated February 15, 2024. C. Pay Bills in the amount of $131,786.95 as Listed on the Accounts Payable Warrant “B” Dated February 15, 2024. Page 3 of 4  Recommended Action: Motion to approve, in block, items 8 A-C above. (roll call vote) 9. ADMINISTRATOR'S REPORT 10. CLERK'S REPORT 11. REPORTS OF STANDING COMMITTEES A. Branding and Communications (T. Van Ryne) B. Economic Development (A. Burke) C. External Relations (K. Richardson) D. Finance, Human Resources & Administration (R. Hayes) E. Roads and Infrastructure (P. Schallmoser) F. Public Safety (J. Schaller) G. Open Space and Special Events (S. Perkins) 12. OLD BUSINESS 13. ORDINANCES 14. RESOLUTIONS 15. NEW BUSINESS 16. SECOND OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE VILLAGE BOARD 17. CLOSED SESSION To Review Exec. Session Minutes from January 2, 2024 (roll call vote). 18. OTHER 19. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 4 of 4