BOARD OF TRUSTEES

Village of Lake Barrington BOARD OF TRUSTEES Tuesday, March 5, 2024 7:00 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page The Village allows public comments by members of the public who are physically present at two (2) different times during its regular Board Meetings as specified on the Agenda set forth below. Members of the public can also listen to Village Board Meetings by connecting to Zoom, but those persons calling in to listen to the meeting will not have the opportunity to submit public comments. Join Zoom Meeting https://us06web.zoom.us/j/86819429665?pwd=2tXqHdIimjoP47S3sopH6zJBGPq6MF.1 Meeting ID: 868 1942 9665 Passcode: 034084 One tap mobile +13126266799,,86819429665#,,,,*034084# US (Chicago) 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES A. Minutes of the Board of Trustees Meeting - February 15, 2024 Recommended Action: Approve the minutes, item 4. A. above. (roll call vote) 5. PRESIDENT'S REMARKS (President Richardson) A. Karen and Brian Thomson, Honey Lake Bee Company 6. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON NON-AGENDA ITEMS 7. CONSENT AGENDA Move to approve by omnibus vote items on the consent agenda. Illinois law permits municipalities to adopt by one single unanimous roll-call vote of the Board of Trustees and the Village President a group of designated ordinances, orders, resolutions, or motions placed together for voting purposes in a single group. Page 1 of 4 Following the motion’s second, a brief discussion may be held about any designated item. If lengthier discussion or debate is needed, any Trustee or the Village President may request any item to be removed from the motion and those items will be considered during the regular course of the meeting as they appear on the agenda. All matters listed under Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion in the form listed above. There will be no further discussion of these items. If discussion is desired, that item will be removed from Consent Agenda and will be considered separately. A. CONSIDERATION OF AWARDING A CONTRACT TO LANDMARK ROOFING INC. OF ST. CHARLES, ILLINOIS IN THE AMOUNT OF $31,910.75 FOR THE ROOF REPLACEMENT AT THE WATER TREATMENT PLANT. Summary: The roof at the Water Treatment Plant on Kelsey Road is the original roof, and it is 25 years old. It is a flat roof, and the lifespan of this type of roof is 20-25 years. Staff obtained three quotes for the roof replacement, and the quotes ranged from $31,910.75 to $39,489.00. Recommended Action: Motion to award the Contract to Landmark Roofing Inc. of St. Charles, Illinois in the amount of $31,910.75 and authorize the Village Administrator to expend a contingency amount of up to 10% to cover any additions or changes due to unforeseen conditions. B. CONSIDERATION OF A RESOLUTION REALLOCATING 2024 VOLUME CAP TO THE VILLAGE OF BUFFALO GROVE, ILLINOIS. Summary: Lake County Partners contacts home rule communities in Lake County every year to request a pooling together of the volume cap to ensure the best use of our collective Private Activity Bond Allocation. Recommended Action: Motion to Approve Resolution 2024-R-02, a Resolution Reallocating 2024 Volume Cap to the Village of Buffalo Grove, Illinois. C. CONSIDERATION OF AWARDING A CONTRACT TO GESKE & SONS, INC. OF CRYSTAL LAKE, ILLINOIS IN THE AMOUNT OF $718,703.23 FOR THE 2024 STREET RESURFACING PROGRAM. Summary: The Village received six bid proposals for the construction of the 2024 Road Program at the bid opening that was held on February 14, 2024. The bid package consisted of resurfacing the remaining streets in the south half of the Barrington Harbor Estates Subdivision. Recommended Action: Motion to award a contract with Geske & Sons, Inc. of Crystal Lake, IL in an amount not to exceed $718,703.23. Further, authorize the Village Administrator to expend a contingency amount of up to 10% ($71,870.00) to cover any additions or changes due to unforeseen conditions and authorize the Village Administrator to execute the necessary documents. D. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN, INC. OF MCHENRY, ILLINOIS IN THE AMOUNT OF $35,969.00 FOR THE 2024 ROADWAY RESURFACING PROGRAM. Summary: Page 2 of 4  The Village is ready to begin the 2024 Roadway Resurfacing Program. An earlier agenda item this evening was to award a contract to the lowest bidder for the Road Resurfacing Program for 2024. HR Green has been the Engineering firm for the Roadway Program with the Village since 2019. Staff is requesting that the Village Board approve a Professional Services Agreement with HR Green for Construction Engineering Services for the 2024 Roadway Resurfacing Program. Recommended Action: Motion to approve a Professional Services Agreement with HR Green, Inc. of McHenry, Illinois an amount not to exceed $35,969.00 and authorize the Village Administrator to execute the necessary documents. E. CONSIDERATION OF A RESOLUTION SUPPORTING AN INTERGOVERNMENTAL AGREEMENT BETWEEN BARRINGTON TOWNSHIP, CUBA TOWNSHIP, AND THE VILLAGE OF LAKE BARRINGTON TO PROVIDE FOR CONTRIBUTION UNDER THE LOCAL SHARE AGREEMENT WITH PACE FOR SENIOR/HANDICAPPED BUS SERVICE. Summary: For many years, the Village has participated in a Local Share Agreement with Barrington and Cuba Townships to provide "Dial-a-Ride" bus service to our seniors and residents with disabilities. Recommended Action: Motion to Approve Resolution No. 2024-R-03, A Resolution Supporting an Intergovernmental Agreement Between Barrington Township, Cuba Township, and the Village of Lake Barrington to Provide for Contribution Under the Local Share Agreement with Pace for Senior/Handicapped Bus Service. Recommended Action: Motion was made by Trustee XXXX and seconded by Trustee XXXX to approve Items 7.A. through 7. E. as stated in the Recommended Action of the Consent Agenda 8. TREASURER'S REPORT A. Investment Report - Matt Bernardi B. Approve the Financial Statements as of January 31, 2024 C. Pay Bills in the amount of $212,336.47 as Listed on the Accounts Payable Warrant “A” Dated March 5, 2024 D. Pay Bills in the amount of $113,421.28 as Listed on the Accounts Payable Warrant “B” Dated March 5, 2024. Recommended Action: Motion to approve, in block, items 8 B-D above. (roll call vote) 9. ADMINISTRATOR'S REPORT Water and Sewer Rate Study RFP Update 10. CLERK'S REPORT 11. REPORTS OF STANDING COMMITTEES Page 3 of 4  A. Branding and Communications (T. Van Ryne) B. Economic Development (A. Burke) C. External Relations (K. Richardson) D. Finance, Human Resources & Administration (R. Hayes) E. Roads and Infrastructure (P. Schallmoser) F. Public Safety (J. Schaller) G. Open Space and Special Events (S. Perkins) 12. OLD BUSINESS 13. ORDINANCES 14. RESOLUTIONS 15. NEW BUSINESS 16. SECOND OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE VILLAGE BOARD 17. CLOSED SESSION (roll call vote) 18. OTHER 19. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 4 of 4