BOARD OF TRUSTEES

Village of Lake Barrington BOARD OF TRUSTEES Wednesday, April 17, 2024 7:00 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page The Village allows public comments by members of the public who are physically present at two (2) different times during its regular Board Meetings as specified on the Agenda set forth below. Members of the public can also listen to Village Board Meetings by connecting to Zoom, but those persons calling in to listen to the meeting will not have the opportunity to submit public comments. Join Zoom Meeting https://us06web.zoom.us/j/82997832884?pwd=uKIalGGvriDFnjSxHyls5HCQZ9UfCE.1 Meeting ID: 829 9783 2884 Passcode: 793023 --- One tap mobile +13126266799,,82997832884#,,,,*793023# US (Chicago) 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES A. Minutes of the Board of Trustees Meeting March 5, 2024 - Recommended Action: Approve the minutes, item 4. A. (roll call vote) 5. PRESIDENT'S REMARKS (President Richardson) 1. Lauren DeJesu - Walter Dalitsch Tribute 6. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON NON-AGENDA ITEMS 7. CONSENT AGENDA Move to approve by omnibus vote items on the consent agenda. Page 1 of 5 Illinois law permits municipalities to adopt by one single unanimous roll-call vote of the Board of Trustees and the Village President a group of designated ordinances, orders, resolutions, or motions placed together for voting purposes in a single group. Following the motion’s second, a brief discussion may be held about any designated item. If lengthier discussion or debate is needed, any Trustee or the Village President may request any item to be removed from the motion and those items will be considered during the regular course of the meeting as they appear on the agenda. All matters listed under Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion in the form listed above. There will be no further discussion of these items. If discussion is desired, that item will be removed from Consent Agenda and will be considered separately. A. CONSIDERATION OF AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH MAC STRATEGIES GROUP, INC. TO PROVIDE CERTAIN CONSULTING SERVICES TO THE VILLAGE. Summary: The Village has retained Mac Strategies Group since 2015 to perform services that include assessing the Village's communications plans/tools on an ongoing basis, assuring information is provided to the public, assuring information is provided to the media on issues related to economic development, assisting with the Village newsletter and other related services. Recommended Action: Motion to approve Ordinance No. 2024-O-07, an Ordinance Approving and Authorizing the Execution of an Agreement with Mac Strategies Group, Inc. to Provide Certain Consulting Services to the Village. B. CONSIDERATION OF AN ORDINANCE REGARDING COMPENSATION OF THE POSITION OF VILLAGE ACCOUNTANT. Summary: The Village of Lake Barrington has contracted out the position of Village Accountant since June, 2021, and the current contract provides for accounting services two to three days a week. Staff feels that it is in the best interest of the Village and the residents to bring this position back as a full time employee. Recommended Action: Motion to approve Ordinance No. 2024-O-08, an Ordinance Regarding Compensation of the Position of Village Accountant. C. CONSIDERATION TO APPOINT JENNIFER BALMES TO THE POSITION OF VILLAGE ACCOUNTANT. Summary: The Village of Lake Barrington recently conducted a recruitment for a Village Accountant. A total of eight resumes were received and three candidates were interviewed for the position. Recommended Action: Motion to approve the hiring of Jennifer Balmes for the position of Village Accountant. D. CONSIDERATION OF APPOINTING MOLLIE DAHLIN TO THE POSITION OF ADMINISTRATIVE ADJUDICATION HEARING OFFICER. Summary: Our current Administrative Adjudication Hearing Officer is retiring in May, 2024. Resumes were solicited for the position and interviews were held at the beginning of April. Page 2 of 5  Recommended Action: Motion to appoint Mollie Dahlin as the Village of Lake Barrington's Administrative Adjudication Hearing Officer. E. PURCHASE AND INSTALLATION OF RAW AND FINISHED WATER METERS. Summary: The raw and finished water meters at the Water Plant were installed in 1999. The meters at the Water Plant are 8" and handle 30+ million gallons of water per year. The life expectancy of a meter this size is much less than the life expectancy of a 2" meter, which is 15-20 years, however, our meters are 25 years old. Recommended Action: Motion to approve purchasing the raw and finished water meters from Midwest Meter in the amount of $12,526.00 and the installation of the meters by McHenry Plumbing of McHenry, IL in the amount of $1,500.00. F. CONSIDERATION OF CHANGE ORDER NO. 1 IN THE AMOUNT OF $35,344.80 TO GESKE AND SONS, INC. OF CRYSTAL LAKE, IL FOR THE 2024 STREET PROGRAM. Summary: During the budgeting process, we met with the staff from the water plant to review existing budgeted items and items to be budgeted for the next year. Paving the parking lot at the water plant is an item that is budgeted for Fiscal Year 2025. Since both Fox River Grove and Lake Barrington had already gone out to bid for their street resurfacing programs, we felt it made sense to get quotes from the contractors that were awarded the bids, and a quote from Cuba Township. Geske and Sons provided the lowest quote to repave the parking lot at the water plant. Recommended Action: Motion to approve Change Order No. 1 in the amount of $35,344.80 to Geske and Sons, Inc. of Crystal Lake, IL for the 2024 Street Program. G. CONSIDERATION OF AN APPLICATION FOR A TEMPORARY USE AT KELSEY ROAD HOUSE - SEASONAL SERVICE TRAILER; APRIL THROUGH OCTOBER. Summary: Kelsey Road House has requested that the Village allow them to temporarily use an outdoor seasonal service trailer from April to October. The trailer would be set up to provide drinks to patrons that are enjoying the outdoor section while waiting for a table. Recommended Action: Motion to approve the Application for a Temporary Use at Kelsey Road House for the Seasonal Service Trailer; April through October. H. CONSIDERATION OF AN ORDINANCE AMENDING THE LAKE BARRINGTON VILLAGE CODE; SECTION 2-3-6, CLASSIFICATION OF LICENSES. Summary: The Village of Lake Barrington Village Code lists out the different classifications of Liquor Licenses and the number of licenses in each classification. If a business closes, or chooses to no longer sell liquor, the Village Board is required to amend the Village Page 3 of 5  Code to reduce the number of Licenses in that particular classification. Recommended Action: Motion to approve Ordinance No. 2024-O-09, an Ordinance Amending the Lake Barrington Village Code; Section 2-3-6, Classification of Licenses. I. CONSIDERATION OF A BOND WAIVER REQUEST FOR A RAFFLE LICENSE FOR THE BRIDGE YOUTH AND FAMILY SERVICES OF PALATINE, ILLINOIS. Summary: The Bridge Youth and Family Services is holding a special event at Wild Onion Brewery on April 27, 2024. The special event includes a raffle where tickets are being sold at the event for $10 for ten tickets or $25 for 25 tickets. The Village Code requires that a raffle license be issued by the Village, and one of the requirements for the raffle license is that the raffle manager give a fidelity bond in the sum of the aggregate retail value of the prizes as set out in the application. The organization has waived by a unanimous vote that a fidelity bond not be required. Recommended Action: Motion to approve the bond waiver request for the Bridge Youth and Family Services of Palatine, Illinois. Recommended Action: Motion was made by Trustee XXXX and seconded by Trustee XXXX to approve Items 7.A. through 7. I. as stated in the Recommended Action of the Consent Agenda 8. TREASURER'S REPORT A. Approve the Financial Statements as of February 29, 2024. B. Pay Bills in the amount of $224,255.21 as Listed on the Accounts Payable Warrant “A” Dated April 17, 2024. C. Pay Bills in the amount of $ ___ as Listed on the Accounts Payable Warrant “B” Dated___ Recommended Action: Motion to approve, in block, items 8 A-C above. (roll call vote) D. CONSIDERATION TO APPROVE THE ANNUAL APPROPRIATION ORDINANCE AND FINANCIAL PLAN FOR FISCAL YEAR 2025. Summary: Staff has completed the Fiscal Year 2025 Financial Plan previously reviewed by the Village Board and Finance Committee. Also provided is the Fiscal Year 2025 Appropriation Ordinance. Recommended Action: Recommended action in Block: Public Hearing: 1. Motion to open a public hearing regarding the Appropriation Ordinance for the Fiscal Year Ending April 30, 2025. 2. Witnesses are sworn in. Opportunity for Public Comment. 3. Motion to close public hearing regarding the Appropriation Ordinance for the Fiscal Year Ending April 30, 2025. Page 4 of 5  Acceptance for Fiscal Year 2025 Financial Plan Motion to Accept the Fiscal Year 2025 Financial Plan, Certified Statement of Revenues, and Fiscal Policies. Consideration of an Appropriation Ordinance Motion to Approve Ordinance No. 2024-O-10, an Appropriation Ordinance for Fiscal Year ending April 30, 2025. 9. ADMINISTRATOR'S REPORT 10. CLERK'S REPORT Business License Application Deadline. 11. REPORTS OF STANDING COMMITTEES A. Branding and Communications (T. Van Ryne) B. Economic Development (A. Burke) C. External Relations (K. Richardson) D. Finance, Human Resources & Administration (R. Hayes) E. Roads and Infrastructure (P. Schallmoser) F. Public Safety (J. Schaller) G. Open Space and Special Events (S. Perkins) 12. OLD BUSINESS 13. ORDINANCES 14. RESOLUTIONS 15. NEW BUSINESS 16. SECOND OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE VILLAGE BOARD 17. CLOSED SESSION (roll call vote) 18. OTHER 19. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 5 of 5