BOARD OF TRUSTEES

Village of Lake Barrington BOARD OF TRUSTEES Thursday, May 9, 2024 7:00 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page The Village allows public comments by members of the public who are physically present at two (2) different times during its regular Board Meetings as specified on the Agenda set forth below. Members of the public can also listen to Village Board Meetings by connecting to Zoom, but those persons calling in to listen to the meeting will not have the opportunity to submit public comments. Join Zoom Meeting https://us06web.zoom.us/j/81211448071?pwd=G4pRQgN8LCClJBolVD1JAqyPX3UgG9.1 Meeting ID: 812 1144 8071 Passcode: 153427 --- One tap mobile +13126266799 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES A. Minutes of the Board of Trustees Meeting April 17, 2024. Recommended Action: Approve the minutes, item 4 A above. (roll call vote) 5. PRESIDENT'S REMARKS (President Richardson) A. Proclamation - Jewish American Heritage Month 6. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON NON-AGENDA ITEMS 7. CONSENT AGENDA Move to approve by omnibus vote items on the consent agenda. Illinois law permits municipalities to adopt by one single unanimous roll-call vote of the Board of Trustees and the Village President a group of designated ordinances, orders, resolutions, or motions placed together for voting purposes in a single group. Page 1 of 4 Following the motion’s second, a brief discussion may be held about any designated item. If lengthier discussion or debate is needed, any Trustee or the Village President may request any item to be removed from the motion and those items will be considered during the regular course of the meeting as they appear on the agenda. All matters listed under Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion in the form listed above. There will be no further discussion of these items. If discussion is desired, that item will be removed from Consent Agenda and will be considered separately. A. CONSIDERATION OF A PROPOSAL FOR PROFESSIONAL SERVICES WITH TRIA ARCHITECTURE OF BURR RIDGE, IL IN THE AMOUNT OF $5,500.00 FOR A SCHEMATIC DESIGN OF RENOVATIONS TO CREATE A BREAKROOM SPACE IN VILLAGE HALL. Summary: With the budget discussions, there had been a discussion on creating an employee breakroom/lunchroom area back by the kitchenette. The current set up does not allow for an actual sit-down area for employees to eat their lunch; employees either eat at their desk or in the conference room, and this creates a problem when meetings are scheduled in the conference room. Recommended Action: Motion to approve a proposal for professional services with Tria Architecture of Burr Ridge, IL in the lump sum amount of $5,500.00 for a schematic design of renovations to create a breakroom space in Village Hall. B. CONSIDERATION OF A PROPOSAL FROM BAXTER WOODMAN FOR SOURCE WATER PROTECTION PLAN. Summary: In 2019, the Illinois Administrative Code Title 35 Part 604 Subpart C was made effective, which requires a Source Water Protection Plan (SWPP) for each community water supply that treats surface or groundwater as a primary or emergency supply of water. The Village of Lake Barrington has to submit the SWPP to the IEPA by July 26, 2024 because our supply serves a population of less than 2,999. Recommended Action: Motion to approve a proposal from Baxter Woodman for the Source Water Protection Plan in a lump sum fee of $8,000.00. C. CONSIDERATION OF AN ORDINANCE AMENDING THE VILLAGE OF LAKE BARRINGTON VILLAGE CODE; FEES, CHARGES AND OTHER AMOUNTS PAYABLE TO THE VILLAGE RELATIVE TO TITLE 7, BUILDING REGULATIONS AND TITLE 8, ZONING, TITLE 7 CHAPTER 2, BUILDING PERMITS. Summary: Our current building permit fees have not increased since 2011. Over the past six months, the Building Permit Administrator and other Village staff have been working on an updated building permit fee schedule. This is something that will be looked at more frequently (i.e. every 3-5 years). Recommended Action: Motion to Approve Ordinance No. 2024-O-11, An Ordinance Amending the Village of Lake Barrington Village Code; Fees, Charges and Other Amounts to the Village Relative to Title 7, Building Regulations and Title 8, Zoning, Title 7 Chapter 2, Building Permits. Page 2 of 4  D. CONSIDERATION OF A TEMPORARY USE FOR THE FIELD AND FLOWER GARDEN CLUB OF LAKE BARRINGTON TO HOLD A PLANT SALE AT FREIER FARM ON SATURDAY, MAY 18, 2024 FROM 7:30 A.M. TO 3:00 P.M. Summary: The Field and Flower Garden Club of Lake Barrington is interested in having a plant sale at Freier Farm on Saturday, May 18, 2024 from 7:30 a.m. to 3:00 p.m. Recommended Action: Motion to approve the Temporary Use for the Field and Flower Garden Club to hold its plant sale at Freier Farm on Saturday, May 18, 2024 from 7:30 a.m. to 3:00 p.m. E. Recommended Action: Motion was made by Trustee XXXX and seconded by Trustee XXXX to approve Items 7.A. through 7. X. as stated in the Recommended Action of the Consent Agenda 8. TREASURER'S REPORT A. Approve the Financial Statements as of March, 31 2024. B. Pay Bills in the amount of $451,061.06 as Listed on the Accounts Payable Warrant “A” Dated May 9, 2024. C. Pay Bills in the amount of $55,138.82 as Listed on the Accounts Payable Warrant “B” Dated May 9, 2024. Recommended Action: Motion to approve, in block, items 8 A-C above. (roll call vote) 9. ADMINISTRATOR'S REPORT 10. CLERK'S REPORT 11. REPORTS OF STANDING COMMITTEES A. Branding and Communications (T. Van Ryne) B. Economic Development (A. Burke) C. External Relations (K. Richardson) D. Finance, Human Resources & Administration (R. Hayes) E. Roads and Infrastructure (P. Schallmoser) F. Public Safety (J. Schaller) G. Open Space and Special Events (S. Perkins) 12. OLD BUSINESS 13. ORDINANCES 14. RESOLUTIONS 15. NEW BUSINESS 16. SECOND OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE VILLAGE BOARD 17. CLOSED SESSION (roll call vote) 18. OTHER 19. ADJOURNMENT Page 3 of 4 (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 4 of 4