BOARD OF TRUSTEES

Village of Lake Barrington BOARD OF TRUSTEES Monday, October 7, 2024 7:00 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page The Village allows public comments by members of the public who are physically present at two (2) different times during its regular Board Meetings as specified on the Agenda set forth below. Members of the public can also listen to Village Board Meetings by connecting to Zoom, but those persons calling in to listen to the meeting will not have the opportunity to submit public comments. Join Zoom Meeting https://us06web.zoom.us/j/89168062564?pwd=IpaEMDEUv12qa9FuOzBNli46fLmz0a.1 Meeting ID: 891 6806 2564 Passcode: 933584 One tap mobile - (312) 626-6799 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES A. Minutes of the Board of Trustees Meeting September 3, 2024 - Recommended Action: Motion to approve the minutes, item 4. A. above. (roll call vote) 5. PRESIDENT'S REMARKS (President Richardson) A. Dr. Winkelman - Superintendent of Schools; Barrington School District 220 B. Swearing in of Margaret Resnick as Plan Commission Zoning Board of Appeals Member Recommended Action: A motion that the Village Board advise and consent to the appointment by Village President Richardson of Margaret Resnick as Plan Commission Zoning Board of Appeals member for a term ending April 30, 2025. 6. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON NON-AGENDA ITEMS Page 1 of 4 7. CONSENT AGENDA Move to approve by omnibus vote items on the consent agenda. Illinois law permits municipalities to adopt by one single unanimous roll-call vote of the Board of Trustees and the Village President a group of designated ordinances, orders, resolutions, or motions placed together for voting purposes in a single group. Following the motion’s second, a brief discussion may be held about any designated item. If lengthier discussion or debate is needed, any Trustee or the Village President may request any item to be removed from the motion and those items will be considered during the regular course of the meeting as they appear on the agenda. All matters listed under Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion in the form listed above. There will be no further discussion of these items. If discussion is desired, that item will be removed from Consent Agenda and will be considered separately. A. MCI INSTITUTE AND ACADEMY Summary: The 2024 Municipal Clerks of Illinois (MCI) Institute and Academy annual training will be held on October 6, 2024 - October 11, 2024 in Bloomington, Illinois. Recommended Action: Motion to Approve the Estimated MCI Institute and Academy Expenses. B. CONSIDERATION OF AN ORDINANCE AMENDING TITLE 1 OF THE VILLAGE OF LAKE BARRINGTON VILLAGE CODE; RE: SECTION 1-10-7, "FEES, CHARGES, AND OTHER AMOUNTS PAYABLE TO THE VILLAGE". Summary: Since COVID, the Village has moved in the direction of accepting building permit applications, business license applications, and liquor license applications electronically. With accepting these applications electronically, we have also accepted electronic checks and credit cards through the application portals. Typically when someone comes to the counter, we rarely accept cash payments. The current Village Code allows for cash payments, and we are looking to clean up the language in this section to strike the word "cash" from the code. Recommended Action: Motion to approve Ordinance No. 2024-O-17, an Ordinance Amending Title 1 of the Village of Lake Barrington Village Code; Re: Section 1-10-7, "Fees, Charges and Other Amounts Payable to the Village." C. CONSIDERATION OF A PROPOSAL FROM BARTLETT TREE EXPERTS FOR TREE CARE SERVICES AT VILLAGE HALL IN THE AMOUNT OF $13,525.00. Summary: The Village staff and Brad Buker from Bartlett Tree Experts met in September to review the condition of the trees on the Village Hall property. One tree does need to be taken down, and it is recommended that the other trees on the property receive treatment in the fall, pruning and treatments in the spring. The total cost for this work is $13,525.00. Recommended Action: Motion to approve the proposal from Bartlett Tree Experts for the Fall and Spring Treatments at Village Hall in the amount of $13,525.00. D. CONSIDERATION OF AN APPLICATION FOR A TEMPORARY USE - SPECIAL EVENTS FOR THE KOI AND FRIENDS VIRTUAL 5K MEET UP AND Page 2 of 4  DISCUSSION TO BE HELD ON OCTOBER 26, 2024 AT FREIER FARM FROM 11:00 AM TO 2:00 PM. Summary: Staff received an inquiry from a Barrington area resident about hosting an event at Freier Farm in late October. The event is a virtual 5K walk that her family will be walking in. In addition to the family and friends at the event, there will also be two speakers on site that will speak about domestic violence in our communities, and how individuals can raise awareness and help support families. Recommended Action: Motion to approve the Application for a Temporary Use - Special Events for the KOI and Friends Virtual 5K Meet Up and Discussion to be held on October 26, 2024 from 11:00 a.m. to 2:00 p.m. E. Recommended Action: Motion was made by Trustee XXXX and seconded by Trustee XXXX to approve Items 7.A. through 7. D. as stated in the Recommended Action of the Consent Agenda 8. TREASURER'S REPORT A. Approve and Accept the Audited Financial Statements for the Fiscal Year Ending April 30, 2024. Ed Tracy with Sheldon Fox will be presenting the audit report. Recommended Action: Motion to Approve and Accept the Audited Financial Statements for the Fiscal Year Ending April 30, 2024. B. Approve the Financial Statements as of August 31, 2024. C. Pay Bills in the amount of $338,100.84 as Listed on the Accounts Payable Warrant “A” Dated October 7, 2024. D. Pay Bills in the amount of $44,923.06 as Listed on the Accounts Payable Warrant “B” Dated October 7, 2024. E. Pay Bills in the amount of $889.23 as Listed on the Accounts Payable Warrant “C” Dated October 7, 2024. Recommended Action: Motion to approve, in block, items 8 B-E above. (roll call vote) 9. ADMINISTRATOR'S REPORT 10. CLERK'S REPORT 11. REPORTS OF STANDING COMMITTEES A. Branding and Communications (T. Van Ryne) B. Economic Development (A. Burke) C. External Relations (K. Richardson) D. Finance, Human Resources & Administration (R. Hayes) E. Roads and Infrastructure (P. Schallmoser) F. Public Safety (J. Schaller) G. Open Space and Special Events (S. Perkins) Page 3 of 4 12. OLD BUSINESS 13. ORDINANCES 14. RESOLUTIONS 15. NEW BUSINESS 16. SECOND OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE VILLAGE BOARD 17. CLOSED SESSION (roll call vote) 18. OTHER 19. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 4 of 4