BOARD OF TRUSTEES

Village of Lake Barrington BOARD OF TRUSTEES Tuesday, December 3, 2024 7:00 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page The Village allows public comments by members of the public who are physically present at two (2) different times during its regular Board Meetings as specified on the Agenda set forth below. Members of the public can also listen to Village Board Meetings by connecting to Zoom, but those persons calling in to listen to the meeting will not have the opportunity to submit public comments. Join Zoom Meeting https://us06web.zoom.us/j/85371265785?pwd=ZMOvCFwZQ0d2HtbiHImW5havKt989N.1 Meeting ID: 853 7126 5785 Passcode: 879116 One tap mobile - (312) 626-6799 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES A. Minutes of the Board of Trustees Meeting November 19, 2024 - Recommended Action: Approve the minutes, item 4. A. above. (roll call vote) 5. PRESIDENT'S REMARKS (President Richardson) 6. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE VILLAGE BOARD ON AGENDA ITEMS. 7. CONSENT AGENDA Move to approve by omnibus vote items on the consent agenda. Illinois law permits municipalities to adopt by one single unanimous roll-call vote of the Board of Trustees and the Village President a group of designated ordinances, orders, resolutions, or motions placed together for voting purposes in a single group. Following the motion’s second, a brief discussion may be held about any designated item. If lengthier discussion or debate is Page 1 of 5 needed, any Trustee or the Village President may request any item to be removed from the motion and those items will be considered during the regular course of the meeting as they appear on the agenda. All matters listed under Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion in the form listed above. There will be no further discussion of these items. If discussion is desired, that item will be removed from Consent Agenda and will be considered separately. A. CONSIDERATION OF THE DESIGN ENGINEERING PROPOSAL FROM GEWALT HAMILTON ASSOCIATES, INC. IN THE AMOUNT OF $16,500.00 FOR THE 2025 STREET RESURFACING PROGRAM. Summary: The 2025 Road Resurfacing program will be going out to bid in early February. Gewalt Hamilton Associates, Inc. (GHA) is the engineering firm for the project, and staff would like to get the design documents underway so we will be able to solicit bids in early February for the 2025 Road Resurfacing Program. Recommended Action: Motion to approve an Agreement with Gewalt Hamilton Associates, Inc. in the amount not to exceed $16,500.00 and authorize the Village Administrator to execute the necessary documents. B. CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING FOR THE DEDICATION OF CERTAIN ROADWAYS WITHIN THE NORTHPOINTE SUBDIVISION TO THE VILLAGE OF LAKE BARRINGTON. Summary: Northpointe Parkway is a private roadway under the ownership of the property owners in the Northpointe Subdivision. There have been discussions with the Village Board and property owners about the Village taking over the roadway and making it a public street. The Village would then own and maintain the street. The Village would create a new Special Service Area (SSA), which would cover the Northpointe Planned Unit Development, in order to impose a special tax upon the the properties located within the Northpoint Subdivision. The purpose of the proposed SSA would be to reimburse the Village for half of the total cost to repair/resurface the street. Recommended Action: Motion to approve the Memorandum of Understanding for the Dedication of Certain Roadways within the Northpointe Subdivision to the Village of Lake Barrington. C. CONSIDERATION OF AN ORDINANCE APPROVING A MEMORANDUM OF UNDERSTANDING BY AND AMONG D.S. ARMS, INC., DEFENSE SECURITY ARMS, INC. AND THE VILLAGE OF LAKE BARRINGTON. Summary: D.S. Arms, Inc., and the Village of Lake Barrington have had a Memorandum of Understanding (MOU) since 2013, and an updated MOU in May, 2019. This MOU was created to make both of their properties a legal non-conforming use. This MOU did not grant them any further approval to expand or enhance its legal non-conforming use operations within the Village without first obtaining approval. D.S. Arms, Inc. plans to surrender its Federal and/or State licenses at the main licensed facility located at 27W990 Industrial Avenue, Lake Barrington. An affiliate of D.S. Arms, Inc., Defense Security Arms, Inc. will obtain a new Type 7 Federal Firearms License for the main licensed facility and continue operating the existing business at the main licensed facility in accordance with and shall be bound by the same respective restrictions placed on D.S. Arms in the April 5, 2013 and in the May 10, 2019 MOU and the terms and conditions of the MOU are incorporated as a part of the updated Page 2 of 5  MOU. This MOU will not grant them any further approval to expand or enhance its legal non-conforming use operations within the Village without first obtaining approval. Recommended Action: Motion to approve Ordinance No. 2024-O-22, an Ordinance Approving a Memorandum of Understanding by and Among D.S. Arms, Inc., Defense Security Arms, Inc. and the Village of Lake Barrington. D. CONSIDERATION OF A REPAIR ESTIMATE AND CHANGE ORDER ESTIMATE IN THE AMOUNT OF $120,347.62 FROM CWF RESTORATION OF ELMHURST, ILLINOIS FOR THE REPAIRS AND REMODELING OF THE RESTROOMS, VILLAGE BOARD ROOM, COMMUNITY ROOM, CONFERENCE ROOM AND HALLWAY AT LAKE BARRINGTON VILLAGE HALL. Summary: At the end of August, the septic system backed up and flooded the Village Hall. As a result of this, water had gotten into the walls in the restrooms, hallway, conference room and Village Board room, carpeting in these areas was affected as well. With the estimate to repair the affected areas, staff thought that the timing was good to upgrade the restrooms versus just fixing them, and to upgrade the other affected areas as well. Recommended Action: Motion to approve the repair estimate and change order estimate in the amount of $120,347.62 from CWF Restoration of Elmhurst, Illinois for the repairs and remodeling of the Village Hall Restrooms, Village Board Room, Community Room, Conference Room and Hallway. Further, authorize the Village Administrator to expend a contingency amount up to $25,000.00 to cover any additions or changes due to unforeseen conditions and authorize the Village Administrator to execute the necessary documents. E. CONSIDERATION OF THE CLASSIFICATION AND COMPENSATION REPORT PREPARED BY MGT IMPACT SOLUTIONS, LLC. (MGT). Summary: At the August 6, 2024 Village Board meeting, the Village Board approved a contract with MGT for a Classification and Compensation Study for the full time positions in the Village. This would provide the Village with internal equity, job comparability, pay equity and a pay plan for all Village positions. The study began in the end of September and concluded in mid-November. The final report is being considered this evening. Recommended Action: Motion to approve the Classification and Compensation report prepared by MGT Impact Solutions, LLC (MGT). F. ILCMA 2025 WINTER CONFERENCE. Summary: The Illinois City/County Management Association (ILCMA) will hold its Winter Conference in Bloomington, IL February 5 - 7, 2025. Recommended Action: Motion to approve the estimated ILCMA conference expenses. G. MCI 2025 WINTER SEMINAR. Page 3 of 5  Summary: Municipal Clerks of Illinois (MCI) is hosting a Winter Seminar in Peoria from January 23, 2025 to January 24, 2025. Recommended Action: Motion to Approve the Estimated MCI 2025 Winter Seminar Expenses. H. APPROVE THE VILLAGE BOARD OF TRUSTEES AND PLAN COMMISSION ZONING BOARD OF APPEALS 2025 REGULAR MEETING SCHEDULE. Summary: The Village Board of Trustees and Plan Commission Zoning Board of Appeals regular meeting schedule is adopted by the Village Board every year. Recommended Action: Motion to approve the Village Board of Trustees and Plan Commission Zoning Board of Appeals 2025 Regular Meeting Schedule. I. Recommended Action: Motion to approve Items 7. A. through 7. H., in block, as stated in the Recommended Action of the Consent Agenda. 8. TREASURER'S REPORT A. Approve the Financial Statements as of October 31, 2024. B. Pay Bills in the amount of $76,106.94 as Listed on the Accounts Payable Warrant “A” Dated December 3, 2024. C. Pay Bills in the amount of $172,918.48 as Listed on the Accounts Payable Warrant “B” Dated December 3, 2024. Recommended Action: Motion to approve, in block, items 8. A. - C. above. (roll call vote) D. 2025 EMPLOYEE HEALTH INSURANCE Summary: Staff has received the 2025 Blue Cross/Blue Shield (BCBS) renewal quotes. The Insurance Committee is recommending retaining BCBS PPO and HMO health insurance options and the same BCBS dental option, as well as the continuation of a Health Savings account (HSA). Recommended Action: Motion to approve the employee health and dental plan with Blue Cross/Blue Shield, as administered by Better Business Planning, Inc., and that the HRA and HSA be administered by Flexible Benefit Service, LLC. 9. ADMINISTRATOR'S REPORT 10. CLERK'S REPORT 11. REPORTS OF STANDING COMMITTEES A. Branding and Communications (T. Van Ryne) B. Economic Development (A. Burke) C. External Relations (K. Richardson) Page 4 of 5  D. Finance, Human Resources & Administration (R. Hayes) E. Roads and Infrastructure (P. Schallmoser) F. Public Safety (J. Schaller) G. Open Space and Special Events (S. Perkins) 12. OLD BUSINESS 13. ORDINANCES 14. CLOSED SESSION A. Review Executive Session Minutes 5 ILCS 120/2.06. Recommended Action: Motion to Enter Executive Session. (Roll Call Vote) 15. RESOLUTIONS A. CONSIDERATION OF A RESOLUTION REGARDING CLOSED SESSION MINUTES AND AUDIO RECORDINGS. Summary: The Village is required to review, approve and consider release of closed session minutes and audio recordings every six months, pursuant to ILCS 120/2.06(d). Recommended Action: Motion to Approve Resolution 2024-R-09, A Resolution Regarding Closed Session Minutes and Audio Recordings. 16. NEW BUSINESS 17. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE VILLAGE BOARD ON NON-AGENDA ITEMS. 18. OTHER 19. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 5 of 5