City Council

Mayor Mark S. Nexsen Lake Havasu City Councilmember David Lane Police Facility Councilmember Donna McCoy 2360 McCulloch Blvd North Councilmember Gordon Groat Lake Havasu City, Arizona 86403 Councilmember Jeni Coke www.lhcaz.gov Councilmember Michele Lin Councilmember Cal Sheehy City Council Regular Meeting Minutes - Final Tuesday, December 13, 2016 6:00 PM 1. CALL TO ORDER Mayor Nexsen called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Ray Carter, Redemption Hill Calvary Chapel Pastor Zecharia Carter with Redemption Hill Calvary Chapel gave the invocation. 3. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Mayor Mark S. Nexsen, Councilmember Donna McCoy, Vice Mayor Jeni Coke, Councilmember Cal Sheehy, Councilmember Michele Lin, Councilmember David Lane and Councilmember Gordon Groat *Councilmember Donna McCoy was present via remote conferencing. 5. SELECTION OF VICE MAYOR Mayor Nexsen opened the selection of Vice Mayor for nominations. Councilmember Lin nominated Councilmember Sheehy as Vice Mayor. Councilmember Sheehy nominated Councilmember Coke as Vice Mayor. Councilmember Sheehy declined the nomination as Vice Mayor. Councilmember Sheehy moved to nominate Councilmember Coke as Vice Mayor for 2017, seconded by Councilmember McCoy, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember McCoy, Vice Mayor Coke, Councilmember Sheehy, Councilmember Lin, Councilmember Lane and Councilmember Groat 6. CALL TO THE PUBLIC There were no requests to address the Council. 7. CONSENT AGENDA Lake Havasu City Page 1 Printed on 1/11/2017 City Council Minutes - Final December 13, 2016 7.1 ID 16-1006 Approve the November 22, 2016, City Council Special Meeting and Regular Meeting Minutes 7.2 ID 16-0997 Adopt Resolution No. 16-3108 Authorizing Submission of an Application for FY 2017 Grants with the Substance Abuse and Mental Health Services Administration to Expand the Substance Abuse Treatment Capacity in Adult Treatment Drug Courts and Adult Tribal Healing to Wellness Courts to Enhance the Veterans Treatment Court 7.3 ID 16-1001 Adopt Resolution No. 16-3109 Abandoning the Southern 10-Foot by 20-Foot Portion of the 10-Foot by 50-Foot Public Utility, Drainage, and Anchor Easement Located Along the Westerly Property Line of Tract 2209, Block 18, Lot 34 7.4 ID 16-1000 Approval of a Final Subdivision Plat Tract 2392 Re-Subdividing Parcels “E” and “F” of Tract 2367 Creating Four Residential Lots and Extending the Public Right-of-Way of Avienda Del Sol Within Phase I of Havasu Foothills Estates 7.5 ID 16-1002 Recommend Approval of a Special Event Liquor License Application for the Havasu 95 Speedway Race on January 7, 2017, at 7260 Dub Campbell Parkway / Ensley 7.6 ID 16-0994 Recommend Approval of a Special Event Liquor License Application for the Havasu Balloon Festival and Fair on January 12, 13, 14 & 15, 2017, at 1040 McCulloch Boulevard / Parrott 7.7 ID 16-1003 Recommend Approval of a Special Event Liquor License Application for the Havasu 95 Speedway Race on January 21, 2017, at 7260 Dub Campbell Parkway / Ensley 7.8 ID 16-0993 Recommend Approval of a Special Event Liquor License Application for the Lake Havasu Chamber of Commerce Winterfest on February 11 & 12, 2017, at 2119 McCulloch Boulevard / Krueger 7.9 ID 16-1008 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, January 10, 2017 Vice Mayor Coke moved to approve the Consent Agenda as presented, seconded by Councilmember Lane, and carried by the following vote: Lake Havasu City Page 2 Printed on 1/11/2017 City Council Minutes - Final December 13, 2016 Aye: 7 - Mayor Nexsen, Councilmember McCoy, Vice Mayor Coke, Councilmember Sheehy, Councilmember Lin, Councilmember Lane and Councilmember Groat 8. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 8.1 ID 17-1015 Recognition of the 45th Anniversary of the London Bridge from the Office of Congressman Paul A. Gosar, D.D.S. Ms. Penny Pew addressed the Council and stated that she is Congressman Gosar’s District Director of Intergovernmental Affairs and was asked by Congressman Gosar to present the Congressional Record to the Council. Ms. Pew read the following into the record: “Mr. GOSAR. Mr. Speaker, I rise today to honor a local Arizona Landmark of international acclaim. Different forms of the “London Bridge” have crossed the Thames River in England for almost 2,000 years. These various bridges have seen an incredible amount of human history and have been the centerpiece of dramatic world events – from Viking invasions to the display of the heads of traitors. It has also borne witness to millions of everyday lives; merchants traveling through in search of wealth, craftsmen hocking their wares and people simply coming and going from one of the world’s largest, and oldest, metropolises. And for the last 45 years, a previous version of the London Bridge, whose cornerstone was laid by the Lord Mayor of London in 1968, has stood in Lake Havasu City, Arizona. In 1962 the founder of Lake Havasu City, Robert P. McCulloch, won the London Bridge at auction after the British discovered that it was “falling down.” Mr. McCulloch then paid to have the entire structure disassembled and shipped by boat, stone-by-stone, 10,000 miles to California, then bussed to Arizona and reassembled. The presence of the London Bridge represents the international pride and historical significance of the State of Arizona. It speaks to our rich legacy of tourism, our thoughtful preservation of history and our innovative spirit that makes Herculean tasks, like moving a 150-foot bridge halfway around the world, a reality. I’m proud of the people of Lake Havasu City for their continued support and veneration of the London Bridge on this 45th anniversary celebration. Congressman Paul A Gosar.” Ms. Pew presented a copy of the Congressional Record proceedings to Mayor Nexsen. Lake Havasu City Page 3 Printed on 1/11/2017 City Council Minutes - Final December 13, 2016 8.2 ID 16-1007 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 8.3 ID 16-1005 City Manager's Report City Manager Charlie Cassens reported on the following: • October Sales Tax Report. • Code Enforcement Updates. There are currently 31 open cases. • Building Permit Updates. • The next Coffee with the Mayor and City Manager is scheduled for Friday, January 6, 2017 from 7:30 a.m. to 9:00 a.m. at the Makai Café located at 1425 McCulloch Boulevard. • The Annual Community Dinner is scheduled for Friday, December 16th, at 5:00 p.m., at the Community Center. • Item number 9.3 on the agenda will be pulled and postponed until the January 10, 2017, Regular City Council meeting. 9. PUBLIC HEARINGS 9.1 ID 16-1010 Approval of Transfer of Deed Agreement for Cypress Park, 301 Cypress Drive, Approximately 8.3 Acres, with the Lake Havasu Unified School District No. 1 Mr. Cassens stated the item before Council is the transfer of the deed or purchase of the Cypress Drive property that will support the Cypress/Daytona soccer field project that the City has undertaken to improve that site. He said the project includes a full-size tournament style soccer field and up to three smaller practice fields. Mr. Cassens stated the purchase represents a significant investment of public dollars into that site and in discussions with the School District, it was decided that it would be appropriate for the City to take ownership of that site so the City can appropriately invest those public dollars. Mr. Cassens stated the value of the property has been assessed between $830,000 and $1.2 million and in discussions with the School District, they agreed that $1 million would be a good value for that property and a good investment for the community. Councilmember Lin asked where the $1million would be coming from for the purchase of the property. Mr. Cassens stated that the City did a $12.2 million borrowing to support Capital Improvement Projects (CIP) for this coming year and believed there would be sufficient funding in that bond issuance without affecting the CIP adversely. Mayor Nexsen opened the public hearing. There being no comments, he closed the public Lake Havasu City Page 4 Printed on 1/11/2017 City Council Minutes - Final December 13, 2016 hearing. Vice Mayor Coke moved to approve the Transfer of Deed Agreement for Cypress Park, 301 Cypress Drive, approximately 8.3 acres, with the Lake Havasu Unified School District No. 1; and authorize City staff to exchange the funds and execute the documents necessary to complete the transfer, seconded by Councilmember Lin, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember McCoy, Vice Mayor Coke, Councilmember Sheehy, Councilmember Lin, Councilmember Lane and Councilmember Groat 9.2 ID 16-0998 Adopt Ordinance No. 16-1169 Approving Amendment No. 2 General Development Plan 04-00200007, Tract 2351, Block 1, Lot 2A, 1100 London Bridge Road, C-2/PD, to Allow Motel Suites in Buildings “F” and “G” Zoning Administrator Stuart Schmeling stated the property is located at 1100 London Bridge Road on the west side of town. He said the property just to the north is zoned Multiple Family Residential/Planned Development (R-4/PD); to the south are storage units and the City yard; and east of the property is zoned light commercial. Mr. Schmeling stated the PD was originally approved back in 2004 and the site is fully developed. He said a modification was done just after 2004 to change buildings “F” and “G” from retail to storage units and said the reason that this is before Council is because when the original PD was adopted in 2004, the C-2 Zoning District did not include hotels or motels as a permitted use. Mr. Schmeling stated when the applicant or owner submitted the application, staff felt it was necessary to take this back to the Planning and Zoning Commission to determine if the use of a motel would be appropriate in this location. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Mayor Nexsen stated basically they want to convert this office space to hotels suites. Mr. Schmeling stated that was correct and added that the majority of those two buildings are build-to-suit so they just need a Tenant Improvement and convert the inside. Councilmember Sheehy moved to adopt Ordinance No. 16-1169 approving Amendment No. 2 to General Development Plan 04-00200007 to allow motel suites within buildings “F” and “G” of Tract 2351, Block 1, Lot 2A in the C-2/PD (General Commercial Planned Development District), seconded by Councilmember Lane, and carried by the following vote: Lake Havasu City Page 5 Printed on 1/11/2017 City Council Minutes - Final December 13, 2016 Aye: 7 - Mayor Nexsen, Councilmember McCoy, Vice Mayor Coke, Councilmember Sheehy, Councilmember Lin, Councilmember Lane and Councilmember Groat 9.3 ID 16-0999 Adopt Ordinance No. 16-1170 Approving Amendment No. 2 to the General Development Plan No. 11-0200003, CRW/CR/PD, English Village, 501 London Bridge Road, for an 8.17-Acre Parcel to Include: the Subdivision of 2.24 Acres, a 96 Unit Hotel, the Addition of 24 Hotel Units, and the Elimination of the Two Remaining 75 Unit Condominium Towers Item 9.3 was pulled from the agenda and postponed to January 10, 2017. 9.4 ID 16-1004 Award Bid for Fiscal Year 2016-2017 Chip Seal Program to Cholla Pavement Maintenance Division Manager Mark Clark stated that the item before Council is the City’s annual chip seal bid. He added that the City would be completing approximately 70 miles of chip seal this year to get the program back to a six or seven year cycle. Mayor Nexsen noted that the prices have gone down from the past couple of years. Mr. Clark stated the prices are related to oil prices but is also related to the number of competitive bids received. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Lane moved to award the bid for Fiscal Year 2016-2017 Chip Seal Program to Cholla Pavement Maintenance, seconded by Vice Mayor Coke, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember McCoy, Vice Mayor Coke, Councilmember Sheehy, Councilmember Lin, Councilmember Lane and Councilmember Groat 9.5 ID 16-0995 Award Bid for 2015/2016 Water Main Replacements to ABC Asphalt, LLC. Assistant City Engineer Jeremy Abbott stated staff received six responsive bids on this project back in October 2016. He explained that the project is named Fiscal Year 2015-2016 because it was carried forward from last year due to staffing levels. Mr. Abbott stated this is the City’s standard fiscal year water main replacement project that focuses on replacing old 4” water lines mainly due to breaks. He said staff worked with the Water Department to identify those streets and areas that have had consistent breaks Lake Havasu City Page 6 Printed on 1/11/2017 City Council Minutes - Final December 13, 2016 over the years, caused damaged to streets, and also high pressure areas. Mr. Abbott stated that the project came in below budget at $1.3 million. He stated that ABC Asphalt was the responsive bidder and there are essentially 12 main streets that this project will focus. Councilmember Groat asked if any of the water mains have a variance from expected life issue or the length of expected serviceability from what staff would expect. Mr. Abbott replied slightly because these 4” water mains were installed in the mid to late 1960’s and would typically expect a 50 year life but added that staff based the replacement on the number of man hours, breaks, and damages that they caused and not necessarily the life expectancy. Mr. Abbott stated the material that was used back when Mr. McCulloch built the water system was subpar and staff has been addressing issues as they arise. Councilmember Groat asked if staff had any sense of the scale of replacements in front of the City due to the substandard equipment in the ground. Mr. Abbott stated that the water main replacement program has been in place for approximately 15 years and it will continue to proceed for the next five to ten years. He said he did not know the exact number of linear footage of the 4” water main that will remain after this project is complete but staff has appropriated approximately $1 million each year to fix the problem. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Vice Mayor Coke moved to award the Base Bid for the 2015-2016 Water Main Replacements to ABC Asphalt, LLC, seconded by Councilmember Groat, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember McCoy, Vice Mayor Coke, Councilmember Sheehy, Councilmember Lin, Councilmember Lane and Councilmember Groat 10. CURRENT EVENTS Councilmember McCoy reported that she was spreading holiday cheer at the Veterans Hospital in Prescott, Arizona, and added that she would be working with representatives from the Elks Lodge and Marine Corp League to bring gifts to veterans at the hospital. 11. CALL TO THE PUBLIC Mr. Chuck Vaughn addressed the Council and wished the Council, City staff, and residents of Lake Havasu City a Merry Christmas and Happy New Year. 12. FUTURE MEETINGS Tuesday, December 27, 2016 @ 6:00 p.m. – CANCELED Tuesday, January 10, 2017 @ 6:00 p.m. – Regular Meeting 13. FUTURE AGENDA ITEMS Lake Havasu City Page 7 Printed on 1/11/2017 City Council Minutes - Final December 13, 2016 There were no future agenda items. 14. ADJOURN Upon motion by Vice Mayor Coke and seconded, the meeting adjourned at 6:41p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 13th day of December, 2016. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/CMC Lake Havasu City Page 8 Printed on 1/11/2017