City Council

Mayor Cal Sheehy Lake Havasu City Vice Mayor David Lane Police Facility Councilmember Jeni Coke 2360 McCulloch Blvd North Councilmember Jim Dolan Lake Havasu City, Arizona Councilmember Gordon Groat 86403 Councilmember Michele Lin www.lhcaz.gov Councilmember Donna McCoy City Council Regular Meeting Minutes - Final Tuesday, August 27, 2019 6:00 PM 1. CALL TO ORDER Mayor Sheehy called the meeting to order at 6:00 p.m. 2. INVOCATION: Dr. David Bybee, Community Presbyterian Church Pastor Jon Maki with Havasu Alliance Church gave the invocation. 3. PLEDGE OF ALLEGIANCE: Havasu Community Health Foundation-#YouMatter The Havasu Community Health Foundation - #YOUmatter led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Mayor Cal Sheehy, Vice Mayor David Lane, Councilmember Jeni Coke, Councilmember Gordon Groat, Councilmember Michele Lin, Councilmember Donna McCoy and Councilmember Jim Dolan 5. CALL TO THE PUBLIC Ms. Joyce Tieri, resident, addressed the Council concerning a vacation rental located across the street from her property. She said last weekend there were approximately 16 adults and several children at the rental house creating numerous disturbances, profanity, and parking issues in the neighborhood. Ms. Tieri said they live in a residential neighborhood and requested that the City Council add this as a future meeting item for discussion. Mayor Sheehy noted that the Governor signed a bill during the recent legislative session that went into effect yesterday allowing cities and towns some ability to address vacation rental homes. Ms. Lisa Krueger, President of the Lake Havasu Area Chamber of Commerce, addressed the Council and introduced new chamber members. 6. CONSENT AGENDA Lake Havasu City Page 1 Printed on 9/12/2019 City Council Minutes - Final August 27, 2019 6.1 ID 19-2105 Approve the July 23, 2019, City Council Regular Meeting Minutes (Kelly Williams) 6.2 ID 19-2095 Approval of a Final Subdivision Plat for “The Coves at Sailing Hawks” (Stuart Schmeling) 6.3 ID 19-2087 Adopt Resolution No. 19-3336 Appointing the Mayor as the Representative Member of the Mohave County Water Authority for Lake Havasu City (Kelly Garry) 6.4 ID 19-2102 Adopt Resolution No. 19-3338 Approving the Equitable Sharing Agreement and Certification with the United States Department of Justice and Department of the Treasury for Participation in the Equitable Sharing Program (Chief Doyle) 6.5 ID 19-2108 Adopt Resolution No. 19-3339 Approving and Authorizing the City Manager to Execute a Special Land Use Permit with Arizona State Land Department for the Use of 47.2 Acres on the Island for Special Events (Mike Keane) 6.6 ID 19-2111 Adopt Resolution No. 19-3341 Approving and Authorizing the Police Chief’s Execution of the Program-Funded State and Local Task Force Agreement with the Drug Enforcement Administration for the DEA Phoenix Task Force (Chief Doyle) 6.7 ID 19-2121 Adopt Resolution No. 19-3342 Approving the Radio Frequency Memorandum of Understanding with the U.S. Department of Justice, United States Marshals Service, to Utilize Specific Radio Frequencies (Chief Doyle) 6.8 ID 19-2122 Adopt Resolution No. 19-3343 Ratifying the Submission of a Grant Application to the Arizona Governor’s Office of Highway Safety for Mobile Citation Equipment (Chief Doyle) 6.9 ID 19-2123 Adopt Resolution No. 19-3344 Approving Amendment No. One to the Intergovernmental Agreement with the Arizona Department of Transportation for Administration and Construction of Improvements for the Swanson Avenue Improvement Project (Jeffrey Herb) 6.10 ID 19-2114 Approve Amendment No. 1 to the Professional Services Agreement for On-Call Engineering Consulting Services for the Lake Havasu City Airport with C&S Engineers, Inc. (Jeffrey Herb) Lake Havasu City Page 2 Printed on 9/12/2019 City Council Minutes - Final August 27, 2019 6.11 ID 19-2107 Approve the Agreement with Pitney Bowes through the Agreement with the State of Arizona (Contract No. ADSP016-169897) and the Lease Agreement with Pitney Bowes to Provide Mailing Equipment, Supplies and Maintenance (Jill Olsen) 6.12 ID 19-2104 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, September 10, 2019 (Kelly Williams) Councilmember Coke moved to approve the Consent Agenda as presented, seconded by Councilmember McCoy, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 19-2118 Investment Report as of June 30, 2019 (Jill Olsen) Mayor Sheehy noted that this item was for informational purposes only. 7.2 ID 19-2106 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 7.3 ID 19-2103 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • Welcomed home US Air Force DJ Schul and US Navy Thomas Szczepaniak. • Proclaimed July 24, 2019, as Schyler Alexis Perez Day. • Presented a proclamation to Ms. Christine Lupian to celebrate Literacy Month. • Presented a Key to the City to the owners of Desert Martini for being longtime business owners. • The 5th Annual Mark S. Nexsen Veterans Treatment Court Family Day was held on July 27, 2019. • New flags were installed at the English Village on July 29, 2019. • Proclaimed August 13, 2019, as Kevin Hines Day at the #YOUmatter suicide awareness event. • A Community Resource Committee Meeting was held on August 15, 2019, at the Lake Havasu City Aquatic Center. • The Havasu Youth Advisory Council (HYAC) attended the 2019 League of Lake Havasu City Page 3 Printed on 9/12/2019 City Council Minutes - Final August 27, 2019 Arizona Cities and Town Youth Program. • The next Coffee with the Mayor and City Manager will be held at the Mohave County Library in Lake Havasu City on September 6, 2019, at 9:00 a.m. 7.4 ID 19-2119 Lake Havasu City Partnership for Economic Development Annual Update (Jess Knudson) Mr. James Gray, Executive Director of the Partnership for Economic Development (PED), presented on the agency’s program of work for Fiscal Year 2018-19. Mr. Gray highlighted the following in his presentation: • The Shops at Lake Havasu • Nomadic Building • Agave Business Park • The Network o Economic Gardening o Creative Comrades o F106 Co-working Space o ASU Start-Up School Councilmember Lin said at a recent Tri-City Council Meeting the new Mohave County (County) PED director presented on some new leads coming into the county and asked Mr. Gray if the PED has had any interested parties outside of Lake Havasu City, to which Mr. Gray said they get those same leads that come out of the ACA and said the County PED Director also puts through the same leads even if Lake Havasu City does not meet the requirements. He said approximately 90 percent of all leads that come out of the state the County does not meet the requirements but noted that it still helps them in understanding what is happening, what is available, and what types of things people are looking for. Mr. Gray said they average approximately three people a month from outside the community looking to invest most of which are coming through people with affiliations or who have second homes and have been trying to move a business here. Mr. Gray said there are two large drivers that collectively as a community we need to be thinking about: 1) talent gap, and 2) workforce housing. Councilmember Lin asked if any developers have approached the PED about affordable housing, to which Mr. Gray said there are several elements affecting expediency of land development: land costs, availability of large tracts of land, and building scales of economy fast enough. Councilmember McCoy asked how many businesses have launched from the ASU Start-Up School, to which Mr. Gray said approximately five. Lake Havasu City Page 4 Printed on 9/12/2019 City Council Minutes - Final August 27, 2019 Councilmember McCoy said it was mentioned that the Nomadic Building would never come to fruition and asked how much money was spent on design, to which Mr. Gray responded approximately $29,000. Councilmember McCoy said all the ideas and projects presented sound incredible, but the citizens should know where taxpayer money is being spent. Mayor Sheehy asked about the PED’s recruitment strategy, to which Mr. Gray explained that they do not put a lot of time in recruitment. He said they have partners through the ACA and also go in bigger regionalism because it makes more sense to be aligned with the County for economic development. He said from their point of view they follow leads of people and reach out but do not participate in what they refer to as “old economic development.” He said their strategy now is utilization of resources, taking money and investing it in local companies, creating more job expansion, and creating opportunities for local people. He added that there may be an opportunity in the future to get back out there in some small manufacturing associations, but it needs to be strategic. Mr. Gray said there is either a strategic overlay of being in a region for purpose, or there is accessing talent and location, and added that they need to be right on those parameters to have some amount of success. Councilmember Lin asked if the PED has any new financial investors for the Downtown Catalyst Project, to which Mr. Gray said they met two week ago with an investor and they also have a full list of interest. He said their next step is writing a development agreement and spending a little money to understand the civil and the working partnership between public and private. Mr. Gray added that there is funding available to work with developers but they need to align it with the right partners. Councilmember Lin asked for an update with the Environmental Learning Center (ELC), to which Mr. Gray said the PED is not involved with the ELC and is not actively pursuing drivers for that space. Councilmember Dolan thanked the PED for the update. He asked if the PED could provide the Council with a Profit & Loss (P&L) statement or balance sheet showing where the money is being spent, to which Mr. Gray responded yes and added that their financials and meetings are open to the public. Vice Mayor Lane thanked Mr. Gray and Ms. Aimee Spitzer for the work they do and reiterated Councilmember Dolan’s comment about providing the Council with balance sheets showing where the money is being spent and invested. 8. PUBLIC HEARINGS 8.1 ID 19-2116 Adopt Resolution No. 19-3340 Appointing a Regular Member to the Lake Lake Havasu City Page 5 Printed on 9/12/2019 City Council Minutes - Final August 27, 2019 Havasu City Parks and Recreation Advisory Board (Kelly Williams) Ms. Williams advised that the City received one application requesting consideration for reappointment as a regular member on the Parks and Recreation Advisory Board. She said the appointment is necessary to fill an expired term of a regular member position with a term ending June 30, 2022. Mr. Scott Welte, applicant, addressed the Council and said that he has served on the Parks and Recreation Board for six years, has enjoyed his involvement, and sees the importance and impact Parks and Recreation plays in the community. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Dolan moved to adopt Resolution No. 19-3340 reappointing Scott Welte as a regular member to the Lake Havasu City Parks and Recreation Advisory Board with a term ending June 30, 2022, seconded by Councilmember Lin, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.2 ID 19-2112 Introduce Ordinance No. 19-1220 Amending City Code Section 2.12.090, Elections - Scheduling, Regarding Primary Election Date (Kelly Williams) Ms. Williams advised that during the recent legislative session Senate Bill (SB) 1154 was passed into law moving the primary election date from the tenth Tuesday prior to the general election to the first Tuesday in August and also changed the candidate nomination period from 90-120 days to 120-150 days. Ms. Williams said under SB 1154, the new primary election date is August 4, 2020, with an effective date of August 27, 2019. She added that staff recommends introduction of this ordinance. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember McCoy moved to introduce Ordinance No. 19-1220 amending City Code Section 2.12.090, Elections – Scheduling, seconded by Vice Mayor Lane, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.3 ID 19-2126 Approve Professional Services Agreement with EUSI for Professional Utility Public Works Management Consulting and Support Services to Lake Havasu City Page 6 Printed on 9/12/2019 City Council Minutes - Final August 27, 2019 Evaluate the Water and Wastewater Divisions (Greg Froslie) Public Works Director Greg Froslie advised that the item before Council is a professional services agreement with EUSI. He said EUSI worked with the City in 2018 when the City experienced some large and expensive sanitary sewer overflows due to force main pipe failures and lift station issues. Mr. Froslie said at that time the City requested EUSI to look at the equipment, talk to City staff, and provide an initial report with some general recommendations, some of which the City implemented. He said this agreement will build on the information collected last year and added that EUSI staff will evaluate the equipment and staff and provide specific recommendations in their final report to include organizational structure, staffing level recommendations, and written policies and procedures that would support the City’s asset management system. Mr. Froslie said the duration of the project is six months, with a total cost of $98,544. Councilmember Lin asked when this project would begin, to which Mr. Froslie said approximately September 1, 2019. There was discussion regarding the EUSI operator certifications. In response to Councilmember Groat’s question, Mr. Froslie explained that the City did not list any issues with the SCADA system; therefore, it was not included as part of this study. There was discussion regarding the City’s current process and method of operation and how EUSI will provide recommendations on policies and procedures to City staff. Mayor Sheehy stated that the company is going to look at the entire process as a whole and provide recommendations on process and best practices. Mr. Froslie said the City is looking for efficiencies and ways of implementing proactive versus reactive maintenance and added that the City does not anticipate changing any equipment or methods of treating wastewater or water as those are already in place. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Vice Mayor Lane moved to approve the Professional Services Agreement with EUSI, seconded by Councilmember McCoy, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Lake Havasu City Page 7 Printed on 9/12/2019 City Council Minutes - Final August 27, 2019 8.4 ID 19-2117 Award Agreement for Professional Services for the Island Wastewater Treatment Plant Flow Equalization Basin Replacement to Carollo (Jason Hart) Mr. Froslie advised that the item before Council is the Island Wastewater Treatment Plant Flow Equalization Basin Replacement Project. He said this project was recommended in the original EUSI contract from last year and was put into the Capital Improvement Plan (CIP) approved by Council for Fiscal Year 2019-20. Mr. Froslie displayed an aerial photograph of the Island Wastewater Treatment Plant with the existing flow equalization basin. He said since 2002 there have been issues with one of the valves that control the flow into the equalization basin. Mr. Froslie said in 2005 a decision was to made to bypass and take the flow equalization basin out of service. He said at that time the flows to the treatment plant were low making it manageable to not have an equalization basin; however, the flows today are significantly higher which results in the City receiving a slug flow. He explained that a slug flow is where for one hour a day the City gets a high level of flows that are unmetered and then very low flows the rest of the day. Mr. Froslie said for a treatment plant to work properly there must be steady and consistent flows through the treatment process; therefore, the City needs to put the equalization basin back into service. He added that the slug flows also result in violations to the City’s permits. Mr. Froslie stated that the duration of the contract is 10 months, with a total cost of $248,764. Councilmember Groat asked if this project puts the basin back in service, to which Mr. Froslie replied no, it only gets the City to the point to advertise for construction bids. Councilmember Groat asked if the basin will be placed in the same location as the current basin, to which Mr. Froslie replied that the same site would be demolished and used for the new equalization basin. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to award the Agreement for Professional Services for the Island Wastewater Treatment Plant Flow Equalization Basin to Carollo, seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.5 ID 19-2124 Award Agreement for Professional Services for the 2019 Water Storage Lake Havasu City Page 8 Printed on 9/12/2019 City Council Minutes - Final August 27, 2019 Tank Replacement & Tank Expansion to Atkins (Jason Hart) Mr. Froslie advised that the item before Council is a professional services contract for water storage tank replacement and expansion as part of the City’s annual maintenance program. He said the two tanks being replaced are a result of the City’s comprehensive inspection that was performed around 2017 or 2018. Mr. Froslie outlined the water storage tanks as follows: 2938 Havasupai Boulevard, Tank N-2A-07 • Significant Roof and Structural Support Issues • Currently Out of Service – Unsafe Conditions • Increase Storage; 1 MG to 1.5 MG • Built in 1976 (43 years old) 3764 Yucca Drive, Tank N-4A-11 • Significant Foundation Settlement • Built in 1971 (48 years old) • Floor Repairs in 2004 (15 years ago) • 0.25 MGD Mr. Froslie said the project design is anticipated to take eight months, with a total cost of $235,267.60. In response to Councilmember Groat’s questions regarding inspections and flooring, Mr. Froslie responded that the original floor footing was affected by the corrosive soils and became unleveled. He added that the lifecycle cost analysis has been completed which led to the decision to rebuild the tanks versus rehabilitation. He stated that the standards for rebuild include a concrete footing, soil cement around the ring, and a welded steel tank that should last for at least 100 years. Councilmember Groat asked about the other water tanks, to which Mr. Froslie said the City has 13 booster stations, most with two water tanks. He said this is the final year of a five-year contract with Atkins who has been evaluating and designing the City’s 26 water tanks. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Dolan moved to award the Agreement for Professional Services for the 2019 Water Storage Tank Replacement & Tank Expansion to Atkins, seconded by Councilmember McCoy, and carried by the following vote: Lake Havasu City Page 9 Printed on 9/12/2019 City Council Minutes - Final August 27, 2019 Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 9. CURRENT EVENTS There were no council committee reports. 10. CALL TO THE PUBLIC There were no requests to address the Council. 11. FUTURE MEETINGS Tuesday, September 10, 2019 @ 6:00 p.m. – Regular Meeting Tuesday, September 24, 2019 @ 6:00 p.m. – Regular Meeting 12. FUTURE DISCUSSION ITEMS There were no requests from Council for future discussion items. 13. ADJOURN Upon motion by Vice Mayor Lane and seconded, the meeting adjourned at 7:41 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 27th day of August, 2019. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/CMC Lake Havasu City Page 10 Printed on 9/12/2019