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City Council

Regular Meeting

Lake Havasu City, AZ · September 24, 2019

AgendaMinutes

Minutes

Mayor Cal Sheehy Lake Havasu City Vice Mayor David Lane Police Facility Councilmember Jeni Coke 2360 McCulloch Blvd North Councilmember Jim Dolan Lake Havasu City, Arizona Councilmember Gordon Groat 86403 Councilmember Michele Lin www.lhcaz.gov Councilmember Donna McCoy City Council Regular Meeting Minutes - Final Tuesday, September 24, 2019 6:00 PM 1. CALL TO ORDER Mayor Sheehy called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Jimmy Bethoney, Living Word Family Church Pastor Mike Cardello with Hilltop Community Church gave the invocation. 3. PLEDGE OF ALLEGIANCE: Lake Havasu High School (LHHS) Student Council and Associate Student Body (ASB) The Lake Havasu High School (LHHS) Student Council and Associate Student Body (ASB) led in the Pledge of Allegiance. 4. ROLL CALL Present: 6- Mayor Cal Sheehy, Vice Mayor David Lane, Councilmember Gordon Groat, Councilmember Michele Lin, Councilmember Donna McCoy and Councilmember Jim Dolan Absent: 1- Councilmember Jeni Coke 5. CALL TO THE PUBLIC There were no requests to address the Council. 6. CONSENT AGENDA 6.1 ID 19-2160 Approve the September 10, 2019, City Council Regular Meeting Minutes (Kelly Williams) 6.2 ID 19-2135 Adopt Resolution No. 19-3346 Approving Memorandum of Understanding with the Arizona State Parks Board Regarding Reservation of Right-of-Way (Kelly Garry) 6.3 ID 19-2145 Adopt Resolution No. 19-3348 Accepting Dedicated Right-of-Way on Parcel Plat Book 37, Page 23-23A, APN 114-06-267A, As Part of the Southside Bashas’ Planned Development (Stuart Schmeling) Lake Havasu City Page 1 Printed on 10/9/2019 City Council Minutes - Final September 24, 2019 6.4 ID 19-2143 Adopt Resolution No. 19-3349 Abandoning the Northerly 10-Foot by 25-Foot Portion of the 10-Foot by 50-Foot Public Utility and Drainage Easement along the West Property Line of Tract 2228, Block 7, Lot 16 (Luke Morris) 6.5 ID 19-2128 Approval of an Amendment to the Final Subdivision Plat for Tract 2379 “The Villas at Havasu Foothills” (Stuart Schmeling) 6.6 ID 19-2158 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, October 8, 2019 (Kelly Williams) Vice Mayor Lane moved to approve the Consent Agenda as presented, seconded by Councilmember Groat, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 19-2156 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 7.2 ID 19-2157 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • 9/11 Remembrance Day Ceremony at London Bridge Beach on September 11, 2019, at 8:30 a.m. • Proclamation to Michael Alan & Furniture Design in honor of Breast Cancer Awareness month. • Proclamation to the Havasu Youth Advisory Council (HYAC) for Suicide Awareness Month. • Welcomed home Private First Class Marine, Krystian Jameson. • Proclaimed September 23, 2019, as Gene Osmon Drury Day. • Public Works Maintenance crews installed a new military lounge at the Lake Havasu Municipal Airport. • The Lake Havasu City Fire Department received a 2018 Assistance to Firefighters Grant for $418,653.63. • The Lake Havasu City Fire Department and C.E.R.T. celebrated the 500th Knox box installed in Lake Havasu City since the program began in 2012. Lake Havasu City Page 2 Printed on 10/9/2019 City Council Minutes - Final September 24, 2019 • Census 2020 Update. • Building Activity Update. • The next Coffee with the Mayor and City Manager will be held at the Lake Havasu Senior Center on October 4, 2019, at 8:30 a.m. 8. PUBLIC HEARINGS 8.1 ID 19-2153 Adopt Resolution No. 19-3350 Appointing a Member to the Public Safety Personnel Retirement System Local Police and Fire Boards (Kelly Williams) Ms. Williams advised that the City received one application requesting consideration for appointment to the Public Safety Personnel Retirement System Local Police and Fire Boards. She said the appointment is necessary to fill a vacant member position with a term expiring on June 30, 2023. Mr. Nathan Burnell, applicant, addressed the Council and said he has lived in Lake Havasu City for over 15 years and is currently the Vice President of commercial lending at Horizon Community Bank. Mr. Burnell said he also served in the United States Marine Corps as a Staff Sergeant. Mr. Burnell stated that he would like to join the PSPRS Local Police and Fire Boards to support public safety, which is a vital component to the community. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Dolan moved to adopt Resolution 19-3350 appointing Nathan Burnell to the Public Safety Personnel Retirement System Local Police and Fire Boards with a term to expire on June 30, 2023, seconded by Councilmember McCoy, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke 8.2 ID 19-2151 Introduce Ordinance No. 19-1224 Amending Lake Havasu City Code Section 3.20.040, Schedule of Fees and Service Charges and Updating Costs Recovered (Jill Olsen) Administrative Services Director Jill Olsen stated that the item before Council is the annual review of the fees and charges for the City. She explained that the introduction of this ordinance updates the list of City costs that are recovered and the percentage of the rate in which they are recovered. She added that this section of the City Code refers to the Master Fee Schedule, and explained that this year the City applied a 1.9 percent Consumer Lake Havasu City Page 3 Printed on 10/9/2019 City Council Minutes - Final September 24, 2019 Price Index (CPI) increase based on information from the United States Bureau of Labor Statistics. Ms. Olsen said City staff reviewed the recommended fees and charges applying the 1.9 percent to those that are eligible, and noted that fees like water and sewer fees go through a rate study and are not eligible for the CPI increase. Ms. Olsen added that some of the fees and charges remained the same based on department recommendations. Vice Mayor Lane questioned why the recovered average rate for Master Fee Schedule S-110, Business License Processing, is 106 percent, to which Ms. Olsen explained that the City determines the cost for the service, which is what each business is charged. She said business applications received in the middle or quarterly periods are pro-rated; therefore, it is counted as one full business license for the year but may only have a pro-rated amount. She said when the City does the math it can appear that we are recovering more than our costs, when in fact the City is only charging the actual cost, but the math comes out to 106 percent based upon counting the licenses compared to the cost. Councilmember Lin proposed that the costs for Master Fee Schedule S-309, Youth Camps, stay the same. Mayor Sheehy noted that S-309, Youth Camps, was on Page 74 of the Master Fee Schedule. Mayor Sheehy asked how the base fees on the proposed Facility Use Fee schedule are determined, to which Ms. Olsen said the base fee is the amount that the Council adopted last year. Mayor Sheehy asked if the City has performed any comparisons of similar facilities or other communities to see if the fees are fair, to which Ms. Olsen said it was done last year when the City performed a more thorough process than just applying the CPI increase. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember McCoy moved to introduce Ordinance No. 19-1224 amending Lake Havasu City Code Section 3.20.040 and updating costs recovered. Motion failed for lack of a second. There was direction from the Council for City staff to look into a process beginning next year that is more long term, versus yearly, so that citizens do not have an adjustment every year. Councilmember Groat moved to introduce Ordinance No. 19-1224 amending Lake Havasu City Code Section 3.20.040 and updating costs recovered, with S-309, Youth Lake Havasu City Page 4 Printed on 10/9/2019 City Council Minutes - Final September 24, 2019 Camps, fees to remain the same, seconded by Councilmember McCoy, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke 8.3 ID 19-2130 Adopt Ordinance No. 19-1221 Amending City Code Section 10.12.170, Commercial Vehicles on Residential Streets, Regarding Public Service and Public Safety Emergency Vehicles (Kelly Garry) City Attorney Kelly Garry advised that this ordinance was introduced at the last council meeting to come into compliance with a State law that prohibits the City from restricting certain motor vehicles from being parked on a street specifically public service and public safety vehicles of a certain size. Ms. Garry said staff recommends adoption of this ordinance. Mayor Sheehy stated that this ordinance allows public safety vehicles, which are considered commercial vehicles, to be parked at a residence. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Groat moved to adopt Ordinance No. 19-1221 amending City Code Section 10.12.170, Commercial Vehicles on Residential Streets, seconded by Vice Mayor Lane, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke 8.4 ID 19-2129 Adopt Ordinance No. 19-1222 Approving a Planned Development Rezoning of Tract 123, Block 8, Lot 1 and Tract 125 Parcel “H” from R-1 (Single-Family Residential District) to R-1/PD (Single Family Planned Development District) and General Development Plan for the Hilltop Church Expansion Including a Height Exception from the Maximum Building Height of 15-feet to Construct a New Church Facility 30-feet in Height from the Established Maximum Grade of 115.5 Elevation (Stuart Schmeling) City Planner Luke Morris addressed the Council and said the subject property is Hilltop Church located on McCulloch Boulevard North, between Bermuda Avenue and Daytona Lake Havasu City Page 5 Printed on 10/9/2019 City Council Minutes - Final September 24, 2019 Avenue, and is approximately six acres. He said the main building was built in 1967 with a Conditional Use Permit (CUP) that was approved in 1999 for a learning center with a playground area. He stated that this request is for a new facility as indicated on the map as building “A.” Mr. Morris said building “A” is part of a 2-year plan with a 15-year plan for three future buildings as indicated on the map as buildings “B,” “C,” and “D.” He said the property is zoned R-1 (Single-Family Residential District) which allows a church with a maximum building height of 15-feet; however, the applicant is requesting a Planned Development (PD) amendment to exceed the 15-feet height maximum. He explained that the maximum height is determined from the base elevation, or zero starting point. He said the base elevation for the property was determined to be 115.5 feet and further explained how the base elevation, building height, and proposed building heights were determined. He said the proposed building height is approximately 45 feet above the pad or street elevation. He reviewed the topography and elevation levels of the existing church building, proposed building, and future buildings. Mr. Morris said staff and the Planning and Zoning Commission (Commission) recommend approval of the 30-foot height exception for building “A;” with buildings “B,” “C,” and “D,” to be held at 15-feet in height based on their pad height or base elevation levels. Vice Mayor Lane asked if the proposed 30-foot building height includes the top of the steeple, to which Mr. Morris said the proposed 30-foot height is for the building only. He said there is an exception in the Development Code that allows the applicant to go heigher for a steeple. Mr. Rick Boucher, with ARBEE Design, addressed the Council and said he represents Hilltop Church. He said they are requesting a 30-foot height exception to blend in with other churches in the community. He said buildings “B,” “C,” and “D” are future plans and building “A” is their initial idea of what they would like to do in the next two to three years depending on funding. Vice Mayor Lane asked if the applicant has spoken with any of the homeowners on Aztec Drive about the plans and height exception, to which Mr. Boucher said they held a public meeting and two neighbors attended, neither of which live on Aztec Drive. Mr. Boucher added that the same two neighbors attended the meeting and did not have any concerns with the height exception. Vice Mayor Lane asked if they received any concerns, to which Mr. Boucher said the only concern was regarding traffic flow. Mayor Sheehy opened the public hearing. Mr. Ron Austin, resident, addressed the Council and said he lives across the street from Hilltop Church and attended the Commission meeting on August 7, 2019. Mr. Austin said he is concerned about the proposed height exceptions for buildings “B” and “C” as there Lake Havasu City Page 6 Printed on 10/9/2019 City Council Minutes - Final September 24, 2019 was some discussion about the building height being 30 to possibly 60-feet, and is also concerned about the future traffic pattern exiting the property. Mr. Austin was curious if the the property would be rezoned to a school or college in the future. Mr. Morris reviewed the allowed uses in an R-1. He said if the property were to be rezoned it would have to go through a design review process and comply with City Codes. Mayor Sheehy said to address Mr. Austin’s question about 60-feet, the height exception is 30-feet for building “A,” and 15-feet for the future buildings. He said the applicant has not addressed any concerns about the proposed height exceptions and recommendations from staff and the Commission. Mr. Boucher added that if they were to move forward in 15-years, the proposal is for buildings “C” and “D" to be a new church building and convention hall, and building “A” and the existing church would be converted into a parking lot with two exits. There being no further comments, Mayor Sheehy closed the public hearing. Councilmember Groat moved to adopt Ordinance No. 19-1222 approving the rezone of Tract 123, Block 8, Lot 1 and Tract 125 Parcel “H” from R-1 to R-1/PD and a General Development Plan for the Hilltop Church expansion including a height exception from the maximum building height of 15-feet to construct a new church facility 30-feet in height from the established maximum grade of 115.5 elevation with the following conditions: 1. Building A shall be no taller than 30 feet from the maximum grade established for the property. 2. Future buildings B, C, and D shall be no taller than 15 feet from their proposed pad elevations seconded by Councilmember Lin, and carried by the folowing vote: Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke 8.5 ID 19-2131 Adopt Ordinance No. 19-1223 Rezoning a 1,736 Square Foot Portion of Golf Course Parcel 1, Added to Tract 134, Block 6, Lot 7, as Shown On Parcel Plat 37-10, From Golf Course (GC) District to Residential Estates (R-E) District (Stuart Schmeling) Mr. Morris advised that the subject property is located on Hagen Way, west section of the golf course, near the intersection of Mangrum Drive and Hagen Drive. Mr. Morris said the golf course is zoned Golf Course (GC) District with the surrounding properties zoned Lake Havasu City Page 7 Printed on 10/9/2019 City Council Minutes - Final September 24, 2019 Residential Estates (R-E) District. He explained that prior to the adoption of the Development Code in 2016, the golf course was zoned R-E District, and under new ownership the golf course revamped their fairways and layout resulting in unused portions being sold to many of the adjacent property owners. He said there have been approximately ten sales where the golf course has adjusted lot lines taking a portion of the golf course and adding it to a residential lot. Mr. Morris said this does not change the zoning of the golf course and the property owner is not required to request a rezone; however, the Zoning Administrator has determined that if the property owner plans to develop the GC property with new buildings or structures, it would be appropriate for the properties to have the same zoning of R-E. Mr. Morris said in this case the applicant is requesting the 1,736 square foot portion of the golf course be rezoned from GC to R-E. Mayor Sheehy asked about the setbacks, to which Mr. Morris explained that if the property is rezoned to R-E the setbacks from the main structure would be 20-feet from the front to the house and 25-feet from the front to the garage, 10-feet from the sides, and 20-feet from the rear. Mr. Morris said detached accessory structures are allowed to encroach into the rear and side setbacks in all zoning districts; however, if the structure is built in the rear 20-feet it would be limited to 15-feet in height. Mr. Morris noted that staff has reviewed several of these properties for lot line adjustments; however, this is the first to request a rezone. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Dolan moved to adopt Ordinance No. 19-1223 rezoning the 1,736-Square Foot Portion of Golf Course Parcel 1, that was added to Tract 134, Block 6, Lot 7, as shown on Parcel Plat 37-10, from Golf Course District to Residential Estates District, seconded by Councilmember Groat, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke 8.6 ID 19-2154 Approve Addendum 5, Task Order to Professional Services Agreement with C&S Engineers, Inc., for Design Services for the Airport Taxiway A and Connectors Reconstruction Project (Jeffrey Herb) Project Manager Jeffrey Herb addressed the Council and said the Lake Havasu Municipal Airport is located in the northern part of town adjacent to Highway 95. Mr. Herb displayed an aerial photograph of the runway, taxiway, and six connectors. He noted that Lake Havasu City Page 8 Printed on 10/9/2019 City Council Minutes - Final September 24, 2019 the taxiway and runway is a total of 8,000 feet in length, or two miles, and was originally constructed in 1990. Mr. Herb displayed photographs of the cracks in the pavement. He said the airport signage, edge lighting, and six connectors will also be evaluated for Federal Aviation Administration (FAA) regulations. Mr. Herb outlined the following in his presentation: Airport Taxiway Alpha and Connector Reconstruction Project Design/Construction Elements • New pavement and base • Some connectors reconfigured • Some illuminated signs replaced • Some runway edge lights relocated • Estimated cost 7 million dollars Taxiway Alpha- Summary • Design Costs o Design (Engineering): $395,778 o Other added costs: $10,499 o Total design costs: $406,277 • Design Funding (Engineering) o FAA Grant: 91.06 %, $360,395 o ADOT Grant: 4.47 %, $17,691 o City Contribution: 4.47%, $17,691 • Schedule o Begin design October 2019 o Design completed April 2020 o Out to bid May 2020 Councilmember Dolan asked about the funding, to which Mr. Herb said approximately 91 percent is FAA grants and 4.5 percent is Arizona Department of Transportation (ADOT) grants. In response to Councilmember Groat’s question, Ms. Garry stated that it is a 2019 Airport Improvement Grant as part of the Airport Improvement Program (AIP). Mayor Sheehy opened the public hearing. Lake Havasu City Page 9 Printed on 10/9/2019 City Council Minutes - Final September 24, 2019 Ms. Nancy Campbell, resident, addressed the Council and asked if the City and taxpayers are responsible for the asphalt maintenance, to which Mr. Herb replied yes. Ms. Campbell asked if the Council has looked at the cost differential between concrete and asphalt, to which Mr. Herb said the City has not, but could look into it. Ms. Campbell noted that there is an enormous difference between asphalt and concrete maintenance. Mayor Sheehy noted that there are some specific requirements with FAA grants that do not allow as much flexibility, but noted that the City would look into it. There being no further comments, Mayor Sheehy closed the public hearing. Councilmember Groat moved to approve Addendum 5, Task Order to the Professional Services Agreement with C&S Engineers, Inc., for design services for the Airport Taxiway A and Connectors Reconstruction Project, seconded by Councilmember Dolan, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke 8.7 ID 19-2147 Approve Amendment One to Cooperative Purchase Agreement with Superior Supply Inc. for Road and Highway Materials, Asphalt Crack Sealant(s) (Kenneth R. Porosky) Transportation and Maintenance Superintendent Kenneth Porosky advised that the item before Council is the annual cooperative purchase agreement with Superior Supply Inc. for crack sealant. He said the City anticipates crackfilling approximately 220 lane miles this year, which is approximately 50 percent more than last year. Mayor Sheehy clarified that this is for the purchase of the material and the City contracts with a company to perform the crack seal to the roadways, to which Mr. Porosky replied yes. Vice Mayor Lane said the cost has declined over the last few years, to which Mr. Porosky noted that the decline is due to the City crack sealing fewer miles. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember McCoy moved to approve Amendment One to the Cooperative Purchase Agreement with Superior Supply Inc. for an estimated annual expenditure not to exceed $200,000 and authorize City staff to exercise the three additional one-year term renewal options, seconded by Vice Mayor Lane and carried by the Lake Havasu City Page 10 Printed on 10/9/2019 City Council Minutes - Final September 24, 2019 following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke 8.8 ID 19-2148 Approve Cooperative Purchase Agreement and Purchase of Seven (7) Various Vehicles for Police, Fire, and Streets with San Tan Auto Partners, L.L.C., dba San Tan Ford (Kenneth R. Porosky) Mr. Porosky advised that the item before Council is the annual cooperative purchase agreement to purchase five Police patrol vehicles, one Fire Battalion Command vehicle, and one Streets pickup truck utilizing Highway User Revenue Funds. He reviewed the City’s Vehicle Replacement Program process and point system for replacement. He noted that the point system is based on a vehicle’s condition, mileage, and repair, and added that the seven vehicles being replaced scored 35 points or higher and are 13 to 14 years old. Councilmember Dolan said for clarification the reason for two separate vehicle purchases on the agenda is that they are different dealers, to which Mr. Porosky replied yes. Mayor Sheehy explained that the point system is a sophisticated program that rates each of the City’s assets and assesses a point value. He said when the point value is above the 32 range it is in the best interest of the taxpayers to replace that item to recover some of the costs. Mayor Sheehy noted that as a way to save money during lean budget years the Council increased the point system. He said many of these vehicles are now 35 points or higher. Councilmember Groat added that it is necessary to replace the vehicles for the safety of the employees and risk management and added that the City has kept the asset replacement within the approved schedule. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Dolan moved to approve the Cooperative Purchase Agreement and the purchase of seven (7) Utility & Pickup Trucks with San Tan Auto Partners, L.L.C., dba San Tan Ford in the amount of $374,189.36 and to authorize City staff to exercise the option to renew the Cooperative Purchase Agreement in accordance with the Arizona State Contract for two additional twelve-month terms through March 31, 2022, seconded by Councilmember McCoy, and carried by the following vote: Lake Havasu City Page 11 Printed on 10/9/2019 City Council Minutes - Final September 24, 2019 Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke 8.9 ID 19-2149 Approve Cooperative Purchase Agreement and Purchase of Two (2) Fire Department 2020 Chevrolet Silverado C2500HD 4WD Crew Cab SB as Equipped from Midway Chevrolet (Kenneth R. Porosky) Mr. Porosky said this item is the annual cooperative purchase agreement with Midway Chevrolet to purchase two Fire Battalion Command vehicles. He explained that by keeping the Chevrolet vehicles, the City is able to utilize some of the equipment from the existing vehicles. Councilmember McCoy asked if the City received the same deal from Chevrolet as Ford, to which Mr. Porosky replied yes and said it was all off the State bid. Councilmember Dolan noted that the City is not just buying the vehicles but the equipment that comes with the vehicles, to which Mr. Porosky replied that was correct and added that the City is able to save money by using some of the existing equipment. Vice Mayor Lane noted that these items were previously approved by Council during the budget process. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Groat moved to approve the cooperative purchase of two (2) Pickup Trucks with Midway Chevrolet in the amount of $132,164, approve and authorize the City Manager to sign the Cooperative Purchase Agreement, and authorize City staff to exercise the option to renew the Cooperative Purchase Agreement in accordance with the Arizona State Contract for two additional twelve-month terms through March 31, 2022, seconded by Councilmember Lin, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke 9. CURRENT EVENTS There were no council committee reports. Lake Havasu City Page 12 Printed on 10/9/2019 City Council Minutes - Final September 24, 2019 10. CALL TO THE PUBLIC There were no requests to address the Council. 11. FUTURE MEETINGS Tuesday, October 8, 2019 @ 6:00 p.m. – Regular Meeting Tuesday, October 22, 2019 @ 6:00 p.m. – Regular Meeting 12. FUTURE DISCUSSION ITEMS There were no requests from Council for future discussion items. 13. ADJOURN Upon motion by Vice Mayor Lane and seconded, the meeting adjourned at 7:12 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 24th day of September, 2019. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/MMC Lake Havasu City Page 13 Printed on 10/9/2019

Agenda

Mayor Cal Sheehy Lake Havasu City Vice Mayor David Lane Police Facility Councilmember Jeni Coke 2360 McCulloch Blvd North Councilmember Jim Dolan Lake Havasu City, Arizona 86403 Councilmember Gordon Groat www.lhcaz.gov Councilmember Michele Lin Councilmember Donna McCoy City Council Regular Meeting Agenda Tuesday, September 24, 2019 6:00 PM One or more councilmembers may be participating and voting via remote conferencing. Lake Havasu City endeavors to ensure the accessibility of all of its programs, facilities, and services to all persons with disabilities in accordance with the Americans with Disabilities Act. If you need an accommodation for a meeting, please contact the City Clerk at 453-4142 at least 24 hours prior to the meeting so that an accommodation can be arranged. Anyone wishing to address the council on an item not shown on the agenda should fill out a “Request to Speak” form, which will be found on the desk located at the entrance to the meeting room, and hand it to the City Clerk. Action as a result of public comment on an item not on the agenda will be limited to directing staff to study the matter or rescheduling the matter to a later date. The City Council may vote to hold an executive session for the purpose of obtaining legal advice from the City’s attorney on any matter listed on the agenda under A.R.S. § 38-431.03(A)(3). 1. CALL TO ORDER 2. INVOCATION: Pastor Jimmy Bethoney, Living Word Family Church 3. PLEDGE OF ALLEGIANCE: Lake Havasu High School (LHHS) Student Council and Associate Student Body (ASB) 4. ROLL CALL 5. CALL TO THE PUBLIC We will now have an open call to the public for citizens wishing to address the council on issues within the jurisdiction of the city. Your comments must be limited to three (3) minutes or less. If you wish to address an item already on tonight’s agenda, you should wait until that item is announced for a public hearing. At the conclusion of the open call to the public, individual members of the council may respond to criticism made by those who have addressed the council, may ask staff to review a matter or may ask that a matter be put on a future agenda. However, members of the council cannot discuss or take legal action on matters not already on the agenda. 6. CONSENT AGENDA The following items will be considered as one item by the City Council and will be enacted with one motion with no separate discussion unless a councilmember so requests, in which event the item will be removed. 6.1 ID 19-2160 Approve the September 10, 2019, City Council Regular Meeting Minutes (Kelly Page 1 Printed on 9/23/2019 City Council Regular Meeting Agenda - Final September 24, 2019 Williams) 6.2 ID 19-2135 Adopt Resolution No. 19-3346 Approving Memorandum of Understanding with the Arizona State Parks Board Regarding Reservation of Right-of-Way (Kelly Garry) 6.3 ID 19-2145 Adopt Resolution No. 19-3348 Accepting Dedicated Right-of-Way on Parcel Plat Book 37, Page 23-23A, APN 114-06-267A, As Part of the Southside Bashas’ Planned Development (Stuart Schmeling) 6.4 ID 19-2143 Adopt Resolution No. 19-3349 Abandoning the Northerly 10-Foot by 25-Foot Portion of the 10-Foot by 50-Foot Public Utility and Drainage Easement along the West Property Line of Tract 2228, Block 7, Lot 16 (Luke Morris) 6.5 ID 19-2128 Approval of an Amendment to the Final Subdivision Plat for Tract 2379 “The Villas at Havasu Foothills” (Stuart Schmeling) 6.6 ID 19-2158 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, October 8, 2019 (Kelly Williams) 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 19-2156 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) 7.2 ID 19-2157 City Manager’s Report (Jess Knudson) 8. PUBLIC HEARINGS 8.1 ID 19-2153 Adopt Resolution No. 19-3350 Appointing a Member to the Public Safety Personnel Retirement System Local Police and Fire Boards (Kelly Williams) 8.2 ID 19-2151 Introduce Ordinance No. 19-1224 Amending Lake Havasu City Code Section 3.20.040, Schedule of Fees and Service Charges and Updating Costs Recovered (Jill Olsen) 8.3 ID 19-2130 Adopt Ordinance No. 19-1221 Amending City Code Section 10.12.170, Commercial Vehicles on Residential Streets, Regarding Public Service and Public Safety Emergency Vehicles (Kelly Garry) 8.4 ID 19-2129 Adopt Ordinance No. 19-1222 Approving a Planned Development Rezoning of Tract 123, Block 8, Lot 1 and Tract 125 Parcel “H” from R-1 (Single-Family Residential District) to R-1/PD (Single Family Planned Development District) and General Development Plan for the Hilltop Church Expansion Including a Height Exception from the Maximum Building Height of 15-feet to Construct a New Church Facility 30-feet in Height from the Established Maximum Grade of 115.5 Elevation (Stuart Schmeling) 8.5 ID 19-2131 Adopt Ordinance No. 19-1223 Rezoning a 1,736 Square Foot Portion of Golf Page 2 Printed on 9/23/2019 City Council Regular Meeting Agenda - Final September 24, 2019 Course Parcel 1, Added to Tract 134, Block 6, Lot 7, as Shown On Parcel Plat 37-10, From Golf Course (GC) District to Residential Estates (R-E) District (Stuart Schmeling) 8.6 ID 19-2154 Approve Addendum 5, Task Order to Professional Services Agreement with C&S Engineers, Inc., for Design Services for the Airport Taxiway A and Connectors Reconstruction Project (Jeffrey Herb) 8.7 ID 19-2147 Approve Amendment One to Cooperative Purchase Agreement with Superior Supply Inc. for Road and Highway Materials, Asphalt Crack Sealant(s) (Kenneth R. Porosky) 8.8 ID 19-2148 Approve Cooperative Purchase Agreement and Purchase of Seven (7) Various Vehicles for Police, Fire, and Streets with San Tan Auto Partners, L.L.C., dba San Tan Ford (Kenneth R. Porosky) 8.9 ID 19-2149 Approve Cooperative Purchase Agreement and Purchase of Two (2) Fire Department 2020 Chevrolet Silverado C2500HD 4WD Crew Cab SB as Equipped from Midway Chevrolet (Kenneth R. Porosky) 9. CURRENT EVENTS Pursuant to A.R.S. § 38-431.02(K), a public body shall not propose, discuss, deliberate, or take legal action on any Current Event item Council Committee Reports: Airport Advisory Board - Councilmember Dolan Clean Colorado River Sustainability Coalition (CCRSCo) - Mayor Sheehy Havasu Youth Advisory Council - Councilmembers Coke & McCoy Lake Havasu Area Chamber of Commerce - Councilmember Dolan Lake Havasu Convention and Visitors Bureau (CVB) - Councilmember McCoy Lake Havasu Metropolitan Planning Organization (MPO) - Mayor Sheehy & Councilmembers McCoy/Lane/Coke (Alternate) Mohave County Water Authority - Mayor Sheehy & Councilmember Groat Parks & Recreation Advisory Board - Councilmember Lin Partnership for Economic Development (PED) - Vice Mayor Lane Public Safety Personnel Retirement System – Local Fire Board - Vice Mayor Lane Public Safety Personnel Retirement System – Local Police Board - Vice Mayor Lane Uptown/Main Street Association - Councilmember McCoy Western Arizona Council of Governments (WACOG) - Councilmember Lin 10. CALL TO THE PUBLIC 11. FUTURE MEETINGS Tuesday, October 8, 2019 @ 6:00 p.m. - Regular Meeting Tuesday, October 22, 2019 @ 6:00 p.m. - Regular Meeting 12. FUTURE DISCUSSION ITEMS 13. ADJOURN Page 3 Printed on 9/23/2019 City Council Regular Meeting Agenda - Final September 24, 2019 Page 4 Printed on 9/23/2019

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