City Council Regular Meeting

City Council Regular Meeting Draft Minutes Monday, March 21, 2022 at 7:30 PM 27400 Southfield Road, Lathrup Village, Michigan 48076 1. Call to Order by Mayor Garrett at 7:31 p.m. 2. Roll Call Present: Mayor Mykale Garrett Council members: Council member Jennings, Mayor Pro Tem Kantor, Council member Kenez, Council member Miller Present: Interim City Administrators, Pam Bratschi, Susan Stec, Chief Scott McKee, Representing City Attorney, Leann Kimberlin, Government Operations Assistant, Kelda London Also Present: Scott Ringler, Eric Piesch, Giffels Webster 3. Pledge of Allegiance of the United States 4. Approval of Agenda Mayor Pro Tem Kantor moved to approve the agenda with the removal of Action Item C. American Tower/Tower Point Offers discussion. Motion seconded by Council member Miller. Yes: Kantor, Kenez, Miller, Garrett, Jennings No: None Motion carried. 5. Zoning Board of Appeals City Council meeting suspended and Zoning Board of Appeals meeting called to order to decide on variance request at 18931 Rainbow Ct. 6. Consent Agenda All items listed under “Consent Agenda” are considered to be routine and non-controversial by the City Council and will be approved by one motion. There will be no separate discussion. If a discussion is desired, that item(s) will be removed from the consent agenda and discussed separately immediately after consent agenda approval in its normal sequence on the regular agenda. A. Approval of Minutes 27400 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org  Special Meeting: January 31, 2022 Study Session: February 7, 2022 Study Session: February 24, 2022 Regular Meeting: February 28, 2022 B. Code Enforcement Reports - February C. CED Report - March D. Fire Dept. - February Report E. 2022 ZBA Training F. Police Department Monthly Reports Mayor Pro Tem Kantor moved to approve the departmental reports. Motion seconded by Council member Miller. Yes: Garrett, Jennings, Kantor, Kenez, Miller No: None Motion carried. 7. Study Session Minutes for February 28, 2022 Mayor Pro Tem Kantor mentioned the content error of the minutes dated February 28th. Mayor Pro Tem Kantor motioned to approve the meeting minutes from January 31, 2022, February 7, 2022, February 24, 2022 and February 28, 2022 with correction. Motion seconded by Council member Jennings. Yes: Jennings, Kantor, Kenez, Garrett No: Miller Motion carried. 8. Disbursement Reports – February Council member Miller moved to approve the February Disbursement Report. Motion seconded by Council member Kenez. Yes: Kantor, Kenez, Miller, Garrett, Jennings No: None Moton carried. 9. Public Comment for Items on the Agenda (speakers are limited to 3 minutes) Lori Kunz – Code Enforcement 27400 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org 10. Action Requests - For Consideration / Approval A. 2022 Cured-In-Place-Pipe Sewer Rehabilitation project Mayor Pro Tem Kantor moved to approve the 2022 cured in place pipe sewer rehabilitation project with D.V.M. Utilities for the amount of $664,113.00. Motion seconded by Council member Jennings. Yes: Kenez, Miller, Garrett, Kantor, Jennings No: None Motion carried. B. 2022 Storm Sewer Cleaning & Televising Program Council member Kenez moved to approve the 2022 Storm Sewer Cleaning & Televising Program with awarding the bid to Pipetek Infrastructure Services for the amount of $116,468.00. Motion seconded by Mayor Pro Tem Kantor Yes: Miller, Garrett, Kantor, Jennings, Kenez No: None Motion carried. C. Water Bill Adjustment Motion by Mayor Pro Tem to approve billing the eighty-four (84) billed units at a split rate with half of the units being charged at 2021/2021 water rate and the other half charged 2021/2022 rate also waiving the penalty at 27306 Goldengate. Motion seconded by Council member Jennings. Yes: Kenez, Garrett, Kantor, Jennings No: Miller Motion carried. D. Planning Commission appointments Mayor Garrett recommended Robert Tamarelli to complete the vacant Planning Commission seat with the term ending August 31, 2024. Mayor Pro Tem Kantor moved to appoint Robert Tamarelli to serve on Lathrup Village Planning Commission with the term ending August 31, 2024. Motion seconded by Council member Miller. Yes: Jennings, Kenez, Miller, Garrett, Kantor No: None Motion carried. 27400 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org  E. Election Commission appointments Mayor Garrett recommended Council member Jalen Jennings to serve on the Lathrup Village Election Commission. Mayor Pro Tem Kantor moved to elect Council member Jalen Jennings to the Lathrup Village Election Commission. Motion seconded by Mayor Garrett Yes: Kantor, Jennings, Garrett No: Kenez, Miller Motion carried. 11. City Administrator Report Interim Administrator Stec gave a brief overview of sidewalk replacement plan. Residents effected will receive letters explaining the program in detail. There will also be information on the City’s website and in the weekly e-newsletter. City Administrators have been in contact with OHM Advisors, they are water loss experts who works with the American Water Loss Assoc. to continue to investigate the City’s water loss issue. Interim Administrator Bratschi reminded residents that if there is a letter “E” after the water usage on the water bill that means that is an estimated bill and the Water Department is trying to clear all estimated bill and have all actual readings. There has been a new employee hired, an Administrative Assistant, Jacqueline Dodd who started on Monday March 14, 2022. Interim Administrator McKee has selected a company to do professional photographs of Council and employees. Interim Administrator Stec with put together a doodle poll to determine the best time for Council to have photographs taken. 12. City Attorney Report None 13. Reports of Boards, Commissions, and Committees Mayor Pro Tem Kantor wants to remind residents that construction season tentatively starts on April 18th. There will be construction done on roads, sidewalks, water mains, and a number of other improvement projects. Detailed information can be found on the City’s website, in the Your Town Magazine and in the weekly newsletters. With the ongoing waterline surveys the city would like to add a water meter audit to help with the accuracy of the meters. Mayor Pro Tem Kantor and staff have met with OHM. The American Water Association recommended OHM to help research some solutions on the water loss issue. Some of the things they have recommended; 1) Check the size of the source meter. 2) Make sure no other community 27400 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org  has tapped into our water source. They also suggest that Lathrup Village look into applying for a pilot program with GLWA, they use a satellite image to see it there is chlorine in the water and coming from a water metered water source. Planning Commission is working on electric vehicle charging station ordinance, there will be a public hearing on this issue on April 19, 2022. The BP gas station has made a request for various site amendments, basically asking for alterative screening methods at the corner. Council member Jennings will be attending the upcoming SEMCOG meeting and expects to update Council at the next meeting. Council member Miller thanked Southfield Board of Education for a very productive meeting and being very gracious host. Southfield Public School is a doner district and last year returned $780.000. Southfield Public School is also be offering on site health care services, offering telehealth and dental services. 14. Unfinished / New Business None 15. Public Comment Mrs. White – Water usage issue Nancy Griffin Rainbow Dr. - Return Council meetings to Council Chambers Brian Barhill - Cannabis timeline Willie McKenzie – Cannabis timeline John Turnage – Cannabis timeline Eddie Dagard – Cannabis timeline 16. Mayor and Council Comments Mayor Garrett mentioned the University High School 5K Race on May 14th runs/walks through Lathrup Village and there will be some street blocked. Mayor Garrett also addressed the cannabis questions at tonight’s meeting, there will be a discussion on ballot language at the next study session, or Council can open the application process at any time. Council member Kenez offered the third option of Council opt to repeal and replace the current ordinance. Mayor Pro Tem Kantor read into the record a statement regarding the ethic ordinance that has been previously discussed. Council member Miller request copies of the letter sent to Mrs. White regarding her water issue. Council member Miller also questioned the financing of the HAWK signals along Southfield Rd. 27400 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org 17. Adjourn Motion to adjourn by Mayor Pro Tem Kantor and seconded by Council member Jennings. Meeting Adjourned at 9:42 PM 27400 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org