City Commission Meeting

City of Lauderhill City Commission Chambers at City Hall 5581 W. Oakland Park Blvd. Lauderhill, FL, 33313 www.lauderhill-fl.gov Meeting Minutes - Final Monday, May 9, 2022 6:00 PM Attend via phone: Dial 1-312-626-6799 & Meeting ID: 923 2127 8679 Attend via Computer: https://www.colvcm.com City Commission Meeting LAUDERHILL CITY COMMISSION Mayor Ken Thurston Vice Mayor Melissa P. Dunn Commissioner Denise D. Grant Commissioner Lawrence Martin Commissioner Sarai Martin Desorae Giles-Smith, City Manager Andrea M. Anderson, City Clerk Earl Hall, City Attorney City Commission Meeting Meeting Minutes - Final May 9, 2022 After this agenda was published, the following changes were made: Minutes have been added: A. MINUTES OF THE SPECIAL CITY COMMISSION MEETING FOR MARCH 28, 2022. Proclamations have been added: C. A PROCLAMATION FOR HAITIAN AMERICAN MONTH HONORING DR. M. PIERRE LOUIS (REQUESTED BY COMMISSIONER DENISE D. GRANT). Presentations have been added: B. A PRESENTATION RECOGNIZING ST. GEORGE ELITE SPRING FOOTBALL TEAM COACHING STAFF (REQUESTED BY COMMISSIONER LAWRENCE "JABBOW" MARTIN). Ordinances have been added: 2A. ORDINANCE NO. 22O-05-112: AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA APPROVING THE VACATION AND DEDICATION OF A RIGHT-OF-WAY LOCATED ON A PORTION OF STATE ROAD 7/U.S. 441 ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 85, PAGE 3 OF THE OFFICIAL PUBLIC RECORDS OF BROWARD COUNTY, FLORIDA AS MORE PARTICULARLY DEPICTED IN EXHIBIT “A”; APPROVING THE QUIT CLAIM DEED FOR THE DESIGNATED PARCEL TO THE ABUTTING PROPERTY OWNER; PROVIDING THAT THIS VACATION IS SUBJECT TO THE CITY OF LAUDERHILL RETAINING UNTO ITSELF A PERPETUAL NON-EXCLUSIVE INGRESS/EGRESS, UTILITY AND STORMWATER INFRASTRUCTURE EASEMENT PROVIDING FOR RECORDATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). 2B. ORDINANCE NO. 22O-05-113: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE VACANT LAND CONTRACT AND ADDENDUM THERETO WITH BEACH SELECT, INC. REGARDING THE PURCHASE OF THE VACANT LOT LOCATED AT 5600 WEST OAKLAND PARK BOULEVARD FOR THE PURCHASE PRICE OF $300,000.00; PROVIDING FOR AN EXTENSION OF THE CLOSING DATE TO PROVIDE THE CITY WITH MORE TIME TO OBTAIN THE DEED RESTRICTION MODIFICATION; PROVIDING FOR A NEW CLOSING DATE WITHIN 30 DAYS OF THE SATISFACTION OF THE DEED RESTRICTION CONDITION OR AUGUST 1, 2023, WHICHEVER OCCURS FIRST; PROVIDING TERMS AND CONDITIONS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE ADDENDUM; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). 2C. ORDINANCE NO. 22O-05-114: AN ORDINANCE APPROVING THE SIX MONTH BUDGET REVIEW OF REVENUE AND EXPENDITURE AMENDMENTS FOR FISCAL YEAR 2022 IN THE TOTAL ADJUSTMENT AMOUNT OF $29,351,327.00; APPROVING AN INTERDEPARTMENT BUDGET ADJUSTMENT IN THE AMOUNT OF $2,269,635.00, A CAPITAL BUDGET ADJUSTMENT IN THE AMOUNT OF $2,352,266.00 AND A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $24,729,426.00; REFLECTING APPROPRIATE ADJUSTMENTS TO VARIOUS REVENUE AND EXPENDITURE ACCOUNTS AS SPECIFICALLY INDICATED IN THE BREAKDOWN; PROVIDING VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). 2D. ORDINANCE NO: 22O-05-115: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA AMENDING THE CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION, ARTICLE III, DEPARTMENTS OF GOVERNMENT, DIVISION 8, DIVISION OF PURCHASING; AMENDING SECTION 2-139, FORMAL CONTRACT PROCEDURE, SUBSECTION f (3), LOCAL VENDOR PREFERENCE PROGRAM; PART II, TARGET MARKET PROGRAM; AMENDING PART III, SMALL BUSINESS ENTERPRISE PROGRAM SECTIONS 3 AND 5; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER MELISSA P. DUNN). City of Lauderhill Page 1 City Commission Meeting Meeting Minutes - Final May 9, 2022 Resolutions have been added: 8. RESOLUTION NO. 22R-05-98: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE SECOND AMENDED ANNUAL CALENDAR OF CITY HOSTED SPECIAL EVENTS FOR FISCAL YEAR 2022; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). 9. RESOLUTION NO. 22R-05-99: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AUTHORIZING THE LOAN FORGIVENESS OF THE WINDERMERE CONDOMINIUM ASSOCIATION CDBG LOAN AGREEMENT FOR THE REMAINING BALANCE OF $392,341.22 WHICH INCLUDES PRINCIPAL AND INTEREST; ACKNOWLEDGING RECEIPT OF OVER 120 TIMELY PAYMENTS IN THE TOTAL AMOUNT OF $479,036.04; AUTHORIZING THE CITY MANAGER TO EXECUTE THE RELEASE OF LIEN AND STAFF TO PERFORM ALL OTHER NECESSARY ACTIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). 10. RESOLUTION NO. 22R-05-100: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND BROWARD COUNTY FOR THE DISBURSEMENT OF HOME INVESTMENT PARTNERSHIP PROGRAM (HOME) FUNDS FOR FISCAL YEAR 2021-2022; PROVIDING FOR THE DISBURSEMENT OF FUNDING IN THE AMOUNT OF $230,667.00 FOR THE PURCHASE ASSISTANCE PROGRAM TO QUALIFIED PARTICPANTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). 11. RESOLUTION NO. 22R-05-101: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE GRANT AWARD MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE NATIONAL LEAGUE OF CITIES INSTITUTE AND THE CITY OF LAUDERHILL REGARDING THE CITY OF LAUDERHILL - CITY INCLUSIVE ENTREPRENEURSHIP (CIE) PROGRAM; ACCEPTING THE GRANT AWARD IN THE AMOUNT OF $15,000.00; PROVIDING THAT THERE IS NO MATCH REQUIREMENT; PROVIDING TERMS AND CONDITIONS; PROVIDING AUTHORITY TO SIGN ALL NECESSARY DOCUMENTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). 12. RESOLUTION NO. 22R-05-102: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE APPOINTMENT OF CHERYL LANGLEY BY THE CITY MANAGER TO SERVE AS A MEMBER OF THE GENERAL EMPLOYEE PENSION BOARD FOR THE TERM EXPIRING JUNE 2023; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). 13. RESOLUTION NO. 22R-05-103: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL RESCINDING AND REPLACING RESOLUTION NO. 22R-01-18; APPOINTING MEMBERS TO THE CITY OF LAUDERHILL’S AUDITOR SELECTION COMMITTEE IN ACCORDANCE WITH THE FLORIDA STATUTES, SECTION 218.391 AS AMENDED; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). 14. RESOLUTION NO. 22R-05-104: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING A SUBSTANTIAL AMENDMENT TO THE CITY OF LAUDERHILL COMMUNITY DEVELOPMENT BLOCK GRANT FIVE-YEAR CONSOLIDATED PLAN; PROVIDING THAT THE CITY OF LAUDERHILL WILL ADD AN AFFORDABLE HOUSING PRESERVATION PRIORITY NEED AND AN OWNER-OCCUPIED HOUSING REHABILITATION GOAL TO THE PLAN; APPROVING THE EXECUTION OF NECESSARY DOCUMENTATION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Resolutions have been removed: 7. RESOLUTION NO. 22R-05-97: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING MARCI BENNETT BY COMMISSIONER SARAI “ RAY” MARTIN TO SERVE AS A MEMBER OF THE CODE ENFORCEMENT BOARD FOR THE REMAINDER OF THE UNEXPIRED TERM OF WARENCE MAE SMITH EXPIRING NOVEMBER 2022; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER SARAI "RAY" MARTIN). City of Lauderhill Page 2 City Commission Meeting Meeting Minutes - Final May 9, 2022 13. RESOLUTION NO. 22R-05-103: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL RESCINDING AND REPLACING RESOLUTION NO. 22R-01-18; APPOINTING MEMBERS TO THE CITY OF LAUDERHILL’S AUDITOR SELECTION COMMITTEE IN ACCORDANCE WITH THE FLORIDA STATUTES, SECTION 218.391 AS AMENDED; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). The Revised City Commission Meeting Agenda begins on the next page and will reflect all of the changes explained above. City of Lauderhill Page 3 City Commission Meeting Meeting Minutes - Final May 9, 2022 I CALL TO ORDER Mayor Thurston called to order the Regular City Commission Meeting at 6:03 PM. Mayor Thurston explained, though Governor DeSantis suspended certain restrictions, the City remained under a state of emergency due to the COVID 19 pandemic. Due to the challenges of the virus, the City of Lauderhill continued to hold hybrid, virtual governmental meetings to allow the public to participate remotely. The City Commission would have a quorum physically present at its meetings at City Hall, along with staff, following the Center for Disease Control (CDC) guidelines for facial coverings, social distancing, and public gatherings. Anyone experiencing issues viewing and/or participating in Commission meetings should contact IT Director Douglas Downs. The City Commission and staff appreciated the public’s patience and cooperation during such difficult and ever-changing times. II ROLL CALL Present: 5- Vice Mayor Melissa P. Dunn,Commissioner Denise D. Grant,Commissioner Lawrence Martin,Commissioner Sarai Martin, and Mayor Ken Thurston ALSO PRESENT: Desorae Giles-Smith, City Manager Earl Hall, City Attorney Constance Stanley, Police Chief Andrea M. Anderson, City Clerk III COMMUNICATIONS FROM THE PUBLIC (AND RESPONSES TO THE PUBLIC, IF THE TIME PERMITS DURING THIS PORTION OF THE MEETING OF THE CITY COMMISSION) IV ADJOURNMENT (NO LATER THAN 6:30 PM) I CALL TO ORDER OF REGULAR MEETING II PLEDGE OF ALLEGIANCE TO THE FLAG FOLLOWED BY GOOD AND WELFARE HOUSEKEEPING A motion was made by Vice Mayor D. Grant, seconded by Commissioner L. Martin, to ACCEPT the Revised Version of the City Commission Meeting Agenda for May 09, 2022. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 III CONSIDERATION OF CONSENT AGENDA City of Lauderhill Page 4 City Commission Meeting Meeting Minutes - Final May 9, 2022 A motion was made by Commissioner L. Martin, seconded by Commissioner S. Martin, that this Consent Agenda was approved. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 IV APPROVAL OF MINUTES A. MINUTES OF THE SPECIAL CITY COMMISSION MEETING FOR MARCH 28, 2022. Attachments: March 28, 2022 - Special City Commission Meeting Minutes These Minutes were approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) V PROCLAMATIONS / COMMENDATIONS A. A PROCLAMATION DECLARING MAY 2022 AS MENTAL HEALTH AWARENESS MONTH (REQUESTED BY MAYOR KEN THURSTON). B. A PROCLAMATION DECLARING MAY 5, 2022 AS NATIONAL DAY OF PRAYER (REQUESTED BY COMMISSIONER DENISE D. GRANT). C. A PROCLAMATION FOR HAITIAN AMERICAN MONTH HONORING DR. M. PIERRE LOUIS (REQUESTED BY COMMISSIONER DENISE D. GRANT). VI SPECIAL PRESENTATIONS VII GENERAL PRESENTATIONS (5 MINUTES MAXIMUM) A. A PRESENTATION FROM PRINCIPAL HOWARD JONES OF WINGATE OAKS CENTER SCHOOL (REQUESTED BY COMMISSIONER LAWRENCE "JABBOW" MARTIN). B. A PRESENTATION RECOGNIZING ST. GEORGE ELITE SPRING FOOTBALL TEAM COACHING STAFF (REQUESTED BY COMMISSIONER LAWRENCE "JABBOW" MARTIN). Attachments: Presentation B (As Referenced Within Minutes) (St. George Elite Spring Football) VIII ORDINANCES & PUBLIC HEARINGS - FIRST READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 1. ORDINANCE NO. 22O-05-110: AN ORDINANCE OF THE CITY City of Lauderhill Page 5 City Commission Meeting Meeting Minutes - Final May 9, 2022 COMMISSION OF THE CITY OF LAUDERHILL AMENDING THE CODE OF ORDINANCES, CHAPTER 8, ELECTIONS, SECTION 8-6, RESIGNING FROM OFFICE TO RUN FOR ANOTHER; TERM LIMIT VACANCIES; OTHER VACANCIES ON CITY COMMISSION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-22O-05-110-Code 8-6-Term Limit Vacancies AR 22O-05-110 This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 06/13/2022. (See Consideration of Consent Agenda for vote tally.) 2. ORDINANCE NO. 22O-05-111: AN ORDINANCE AMENDING THE CITY OF LAUDERHILL CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION, ARTICLE III, DEPARTMENTS OF CITY GOVERNMENT, DIVISION 8, DIVISION OF PURCHASING, SECTION 2-147, AUDIT SELECTION COMMITTEE TO AMEND THE MEMBERSHIP REQUIREMENTS PURSUANT TO THE AMENDMENT TO FLORIDA STATUTES 218.391; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-22O-05-111-Code-2-147-Audit Selection Committee Code Amendment.pdf AR 22O-05-111 Fla. Stat. 218.391 audit selection committee.pdf This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 06/13/2022. (See Consideration of Consent Agenda for vote tally.) 2A. ORDINANCE NO. 22O-05-112: AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA APPROVING THE VACATION AND DEDICATION OF A RIGHT-OF-WAY LOCATED ON A PORTION OF STATE ROAD 7/U.S. 441 ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 85, PAGE 3 OF THE OFFICIAL PUBLIC RECORDS OF BROWARD COUNTY, FLORIDA AS MORE PARTICULARLY DEPICTED IN EXHIBIT “A”; APPROVING THE QUIT CLAIM DEED FOR THE DESIGNATED PARCEL TO THE ABUTTING PROPERTY OWNER GREEN LIGHT CAR WASH, INC.; PROVIDING THAT THIS VACATION IS SUBJECT TO THE CITY OF LAUDERHILL RETAINING UNTO ITSELF A PERPETUAL NON-EXCLUSIVE INGRESS/EGRESS, UTILITY AND STORMWATER INFRASTRUCTURE EASEMENT PROVIDING FOR RECORDATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 6 City Commission Meeting Meeting Minutes - Final May 9, 2022 Attachments: ORD-22O-05-112-Vacate Greenlight Carwash ROW.pdf AR 22O-05-112 Quit Claim Deed & Reservation of Easements Agreement -Greenlight Carwash.pdf Green Light Car Wash Ex. A-Legal Sketch-North ROW.pdf This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 06/13/2022. (See Consideration of Consent Agenda for vote tally.) 2B. ORDINANCE NO. 22O-05-113: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE VACANT LAND CONTRACT AND ADDENDUM THERETO WITH BEACH SELECT, INC. REGARDING THE PURCHASE OF THE VACANT LOT LOCATED AT 5600 WEST OAKLAND PARK BOULEVARD FOR THE PURCHASE PRICE OF $300,000.00; PROVIDING FOR AN EXTENSION OF THE CLOSING DATE TO PROVIDE THE CITY WITH MORE TIME TO OBTAIN THE DEED RESTRICTION MODIFICATION; PROVIDING FOR A NEW CLOSING DATE WITHIN 30 DAYS OF THE SATISFACTION OF THE DEED RESTRICTION CONDITION OR AUGUST 1, 2023, WHICHEVER OCCURS FIRST; PROVIDING TERMS AND CONDITIONS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE ADDENDUM; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: Ord-22O-05-113-Land Purchase-Vacant Lot-Beach Select & Addendum AR 22O-05-113 Beach Select -Vacant Land Contract Only.pdf Contract ADDENDUM TO COMMERCIAL CONTRACT REVISED.pdf Vice Mayor Dunn asked if the intended use of the subject property was known, and how did it fit into the City’s Urban Land Institute (ULI) study. City Manager Giles-Smith stated the land could be used for a park, and the City wished to do some restoration of the forestry, planting additional trees native to the area, and as it was located on the corner of Oakland Park Boulevard and NW 56th Avenue, it would complete the look of other scenic areas, fit in with the existing waterfall features, etc. She said it would require some remediation, as the tanks were still underground. City Attorney Hall affirmed the lot had been owned by a number of gas stations, and they, historically, recorded a deed restriction prohibiting the land from certain uses going forward, so the City needed to have the property owners agree to removing the deed restriction, so the City could transform the land into a park, hence the reason for the extension; in the end, the site would be a park. A motion was made by Commissioner L. Martin, seconded by Commissioner S. Martin, that this Ordinance be approved on first reading to the City Commission City of Lauderhill Page 7 City Commission Meeting Meeting Minutes - Final May 9, 2022 Meeting, due back on 6/13/2022. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 2C. ORDINANCE NO. 22O-05-114: AN ORDINANCE APPROVING THE SIX MONTH BUDGET REVIEW OF REVENUE AND EXPENDITURE AMENDMENTS FOR FISCAL YEAR 2022 IN THE TOTAL ADJUSTMENT AMOUNT OF $29,351,327.00; APPROVING AN INTERDEPARTMENT BUDGET ADJUSTMENT IN THE AMOUNT OF $2,269,635.00, A CAPITAL BUDGET ADJUSTMENT IN THE AMOUNT OF $2,352,266.00 AND A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $24,729,426.00; REFLECTING APPROPRIATE ADJUSTMENTS TO VARIOUS REVENUE AND EXPENDITURE ACCOUNTS AS SPECIFICALLY INDICATED IN THE BREAKDOWN; PROVIDING VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-22O-05-114-Budget 6-Months Adjustment & Appropriation FY 2022.pdf AR 22O-05-114 Supplemental 6 month 2022 Final working.pdf This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 06/13/2022. (See Consideration of Consent Agenda for vote tally.) 2D. ORDINANCE NO: 22O-05-115: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA AMENDING THE CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION, ARTICLE III, DEPARTMENTS OF GOVERNMENT, DIVISION 8, DIVISION OF PURCHASING; AMENDING SECTION 2-139, FORMAL CONTRACT PROCEDURE, SUBSECTION f (3), LOCAL VENDOR PREFERENCE PROGRAM; PART II, TARGET MARKET PROGRAM; AMENDING PART III, SMALL BUSINESS ENTERPRISE PROGRAM SECTIONS 3 AND 5; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER MELISSA P. DUNN). Attachments: ORD-22O-05-115-Code 2-139 Target Market & SBE Amendments.pdf AR 22O-05-115 This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 06/13/2022. (See Consideration of Consent Agenda for vote tally.) IX ORDINANCES & PUBLIC HEARINGS - SECOND READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) City of Lauderhill Page 8 City Commission Meeting Meeting Minutes - Final May 9, 2022 3. ORDINANCE NO. 22O-04-105: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AMENDING THE CODE OF ORDINANCES, CHAPTER 6, BUILDINGS AND BUILDING REGULATIONS, ARTICLE II, PUBLIC ART PROGRAM, SECTION 6-32, DEFINITIONS, AND SECTION 6-33, PUBLIC ART FEE, TO PLACE A CAP ON THE MAXIMUM PUBLIC ART FEE DUE; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-22O-04-105-Code- 6-Public Art Fee.pdf AR 22O-04-105 This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 4. ORDINANCE NO. 22O-04-106: AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA PROVIDING FOR THE ISSUANCE OF ITS $15,000,000 CAPITAL IMPROVEMENT REVENUE BOND, SERIES 2022 (FEDERALLY TAXABLE) AS ADDITIONAL BONDS UNDER ORDINANCE NO. 13O-05-121 ENACTED ON JUNE 10, 2003, AS AMENDED FROM TIME TO TIME, FOR THE PURPOSE OF FINANCING, TOGETHER WITH OTHER LEGALLY AVAILABLE FUNDS OF THE CITY, THE ACQUISITION, CONSTRUCTION AND EQUIPPING OF PUBLIC CAPITAL IMPROVEMENTS IN THE CITY’S ADOPTED FIVE-YEAR CAPITAL IMPROVEMENT PLAN AND PAYING COSTS OF ISSUANCE OF THE SERIES 2022 BOND; FIXING CERTAIN TERMS AND DETAILS OF THE SERIES 2022 BOND; AUTHORIZING EXECUTION AND DELIVERY OF THE SERIES 2022 BOND; AUTHORIZING THE NEGOTIATED SALE OF THE SERIES 2022 BOND TO KEY GOVERNMENT FINANCE, INC.; DIRECTING THE APPLICATION OF THE PROCEEDS OF THE SERIES 2022 BOND; APPOINTING THE CITY AS THE INITIAL PAYING AGENT AND BOND REGISTRAR FOR THE SERIES 2022 BOND; AUTHORIZING OTHER REQUIRED ACTIONS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Attachments: ORD-22O-04-106-Lauderhill Capital Improvement Series Ordinance 2022.pdf AR 22O-04-106 This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 5. ORDINANCE NO. 22O-04-108: AN ORDINANCE AMENDING THE CITY OF LAUDERHILL CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION, ARTICLE IV, CITY COMMISSION, SECTION 2-151, REGULAR MEETINGS, AMENDING PROVISIONS REGARDING BOARD REPORTS AND PRESENTATIONS TO THE CITY COMMISSION; City of Lauderhill Page 9 City Commission Meeting Meeting Minutes - Final May 9, 2022 PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-22O-04-108-Code-2_151-Board Report Presentations AR 22O-04-108 This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 6. ORDINANCE NO. 22O-04-109: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AMENDING THE CODE OF ORDINANCES, CHAPTER 11½, HOUSING, ARTICLE II, FAIR HOUSING, SECTION 11½-48, ADDING NOTICE REQUIREMENT FOR RENT INCREASES OVER 5% AND ADDING A 60 DAY NOTICE REQUIREMENT FOR TERMINATION OF MONTHLY RESIDENTIAL TENANCY WITHOUT A SPECIFIC DURATION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY VICE MAYOR MELISSA P. DUNN). Attachments: ORD-22O-04-109-Code-11.5-48 notice rent increases formatted.pdf AR 22O-04-109 AGO 94-41.pdf This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) X RESOLUTIONS (IF NOT ON CONSENT AGENDA) 7. ITEM REMOVED 8. RESOLUTION NO. 22R-05-98: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE SECOND AMENDED ANNUAL CALENDAR OF CITY HOSTED SPECIAL EVENTS FOR FISCAL YEAR 2022; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-05-98-City Hosted Events 2nd Amended Calendar Reso.pdf AR 22R-05-98 RES 21R-10-234 Procedures and FY 2022 for City Hosted Special Events RES 22R-02-40 Amended Annual Calendar of City Hosted Special Events FY 2022 New Events - Second Amendment Com. Denise D Grant Events 2021-2022 Vice Mayor Dunn noted, for the record, the three Lauderhill Inclusive Entrepreneurship Program (LIEP) events were not on her original list, as they had City of Lauderhill Page 10 City Commission Meeting Meeting Minutes - Final May 9, 2022 not received the grant when the original events lists were submitted by members of the Commission. Additionally, the cost of the graphic design, and other elements of the program were funded through the grant, so she wished to make sure the funding was not coming out of her event budget. Director of Public Relations and Cultural Affairs Leslie Johnson indicated Mr. Hobbs’ department kept track of City finances, so they would make a note of Vice Mayor Dunn’s comments. Vice Mayor Dunn mentioned the Firefighter Recognition Lunch was not an external event, rather it consisted of Mayor Thurston, Commissioner L. Martin, and she going over to the Fire Department to honor female fire personnel, asking if that was considered an event. City Manager Giles-Smith responded it would be considered an event. Ms. Johnson thought, generally, whenever there was more than one City department working on something, the EPAF was the method by which they communicated, and regardless of the size of an event, it always took some City resources. Though she knew nothing of the specifics of the event being discussed, such information was sent via EPAF, so she and her staff, IT knew, it was on the calendar, staff was assigned for the event, and nothing else was scheduled at that time. This did not mean money was attached to the event, thought it was most of the time, but staff communicated in this manner internally. Vice Mayor Dunn remarked what would be helpful for her was to get clarity on what was considered an event and what was not, as in her mind, the breakfast at the fire station was an internal event, where elected officials showed appreciation to City employees. There was no flyer announcing the event, as the Fire Chief called his staff together, provided some breakfast, and her colleagues and she went to the station to see the Chief and his staff. She would be hosting a series of stakeholder meetings, asking if they would be considered an event; similarly, if she went out into the community and met with different neighborhoods to hear their needs, would that be considered an event; she was very confused and needed clarity. Ms. Johnson restated any activity involving City staff, her staff and she needed to know about, so they could enter it into the internal event calendar, this was how staff communicated with each other. Most members of the Commission filled in events with a “to be determined” (TBD) note, and, for those, staff needed to still communicate with each other of upcoming events scheduled. It was good for the Commission to give possible dates for their TBD events, so staff could share the information amongst themselves, even if the EPAF was not yet approved, so they did not double book. Thus, it was not just about the money, but about the queue; many times the TBDs that popped up jumped in front of already scheduled events, hence the need for staff to keep track of the wide variety of Commission and other events. Vice Mayor Dunn stated she was clear about what staff considered an event, but she noticed meetings and internal events were being considered events. In in order for her to do her job, she had to meet with members of the community, and with City staff, so she needed to know if such activities were considered events. City of Lauderhill Page 11 City Commission Meeting Meeting Minutes - Final May 9, 2022 Ms. Johnson thought the reason various activities were listed was at first they had no dates attached; when they were assigned dates, they appeared on the calendar. City Manager Giles-Smith added, when City staff had to participate, assist, or provide for any activity, whether it was a meeting or something an elected official was hosting with constituents, they needed to know which City staff needed to attend. Her staff and she needed to know what events should be placed on the calendar, so they could plan properly for the month, and for events. Vice Mayor Dunn inquired if the Commission had to go through the subject process for every activity a Commissioner had that needed City staff participation. Ms. Johnson commented, for example, when a member of the Commission did a listening tour, there might be IT needs, a need for a tent, chairs, etc.; this was how staff communicated. Vice Mayor Dunn said she did not object to doing the EPAF, but what made her a little uncomfortable was the idea of putting a resolution in place that included meetings, and her ability to go out into the community to meet with residents and/or businessowners, or have them come to City Hall to meet with her. She did not always know in advance if such activities were considered an event. Ms. Johnson noted not all Vice Mayor Dunn’s listening tour dates were listed but with the National League of Cities event, it involved multiple City department staff over a number of days. City Attorney Hall asked for the Commission to table the subject item to the next Commission workshop to allow for further discussion. Commissioner L. Martin remarked at times elected officials’ aides pulled a meeting together that did not involve City staff, it was unlikely the latter would know anything about it. But if a member of City staff was involved, if their involvement was during their workday it was considered part of their work, but if it involved them working outside their work schedule, it then added a cost issue. He thought the bigger issue was how to define whether or not City staff had to be involved. Ms. Johnson noted if a City Commissioner wanted a date assigned for a specific event, staff needed to be informed, so they did not double book events for that date. The calendar was up, and all members of the Commission and staff had access to it; it had been a really good process, as staff now knew what was taking place, and though it was not perfect, staff was almost ready to start reporting on how much each member of the Commission had spent to date. Commissioner Grant received calls telling her she was supposed to be having an event because it was on the calendar when it should not have been, so each member of the Commission needed to communicate more with City staff so everyone involved was in the know. She said improving communication was on the Commission. Ms. Johnson thought this a good point; if Commissioners were no longer having City of Lauderhill Page 12 City Commission Meeting Meeting Minutes - Final May 9, 2022 events noted on the calendar, they needed to inform staff of the cancellation. This would be of particular help with the Lauderhill Performing Arts Center, as the facility was being booked, so being able to remove cancelled events from the calendar was good. Commissioner S. Martin commented when he saw a resolution being brought forward by the City Manager, to him, this meant all the events on the calendar were approved, and everything was good, and the discussion was just a review of matters already confirmed. When they came before the Commission, the assumption was staff already figured out the tasks could be accomplished, and the resolution was just to codify. Ms. Johnson explained some of the listed events on the calendar had yet to happen. City Manager Giles-Smith added when members of the Commission put an event on their list, this was a signal to staff to make it happen, hence events being listed on the calendar being based on the Commission’s request. The City Clerk’s Office tried to stay abreast of the Commission’s events calendar; some already occurred, so it was necessary for staff to be notified beforehand. Commissioner L. Martin recalled the plan was for individual Commission members to bring their events to the Commission for approval, and this was where he thought the fall down was taking place on the Commission’s part. Vice Mayor Dunn reiterated her need for clarity on what constituted an event, as she recalled the ordinance covered events. A motion was made by Commissioner L. Martin, seconded by Vice Mayor M. Dunn, that this Resolution be tabled to the City Commission Workshop, due back on 5/16/2022. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 9. RESOLUTION NO. 22R-05-99: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AUTHORIZING THE LOAN FORGIVENESS OF THE WINDERMERE CONDOMINIUM ASSOCIATION CDBG LOAN AGREEMENT FOR THE REMAINING BALANCE OF $392,341.22 WHICH INCLUDES PRINCIPAL AND INTEREST; ACKNOWLEDGING RECEIPT OF OVER 120 TIMELY PAYMENTS IN THE TOTAL AMOUNT OF $479,036.04; AUTHORIZING THE CITY MANAGER TO EXECUTE THE RELEASE OF LIEN AND STAFF TO PERFORM ALL OTHER NECESSARY ACTIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 13 City Commission Meeting Meeting Minutes - Final May 9, 2022 Attachments: RES-22R-05-99-Windermere Loan Forgiveness Reso.pdf AR 22R-05-99 WCA_Original Contract WCA_Request for Forgiveness WCA_Proof of 121-Consecutive Payments Satisfaction of Loan Agreement- Windermere.pdf Mayor Thurston read the support documents, asking how the recommendation to forgive the subject debt benefited the City. City Manager Giles-Smith thought part of the agreement was for the City to forgive the debt if they made on-time payments; the money used was grant funds. Mayor Thurston wondered if the agreement said the City Commission “must” forgive, or “could” forgive. Assistant City Attorney Angel Rosenberg responded it was at the Commission’s discretion. Mayor Thurston observed Windermere was a topnotch condominium community, then it had some issues, which he hoped were being worked out, asking for the current status with the community with regard to outstanding code violations, liens, etc. before the Commission considered debt forgiveness. Ms. Rosenberg stated she was unable to answer that question, as she did not have a list of the current code violations. She would review her emails to see if she was sent a recent list, and relay her findings to the Commission. City Manager Giles-Smith suggested the Commission table the subject item to allow staff to gather more information. Mayor Thurston said he would prefer this, as, candidly, he had a problem, asking what percentage of the units were owner occupied versus owners renting out their units. Trisha Soman, with Renaissance Management Group, introduced Michelle Webb, a board member of the Windermere association; her firm took over the management of the property over the last two years. Since then, they were working on improving the situation in Windermere, spending the first year and a half completing roofs in the community, as there was a serious safety issue, so they used some of the association’s funds to start fixing the roofs. She indicated they were tackling violations; they had a sprinkler violation, along with a parking lot violation, and these were the next two improvements they would be focusing on. The money the community paid towards the debt they hoped to get back and repurpose the funds to have other items taken care of, as their goal was to improve the overall living experience at Windermere, restoring it to its former glory, though they had numerous challenges to overcome. The Lauderhill Housing Authority owned about 30 units, and they once had a police substation situated on the property, and a significant level of crime affected the community; they recently had the gate reinstalled after three years of its being down, for which they were very happy, as it City of Lauderhill Page 14 City Commission Meeting Meeting Minutes - Final May 9, 2022 created a better sense of safety. Mayor Thurston felt even more confused, as part of the rationale of forgiving the debt was the community making on-time payments for the last ten years, but he thought Ms. Soman said there was a request to refund the money paid. Assistant Grants Manager Tameka Dorsett clarified the request was not to refund the money already paid on the debt, rather it was to forgive the remaining balance on the loan. The loan was $781,000.00, and they paid $479,000.00, so loan forgiveness was being sought for the balance of $392,000.00. Mayor Thurston remarked, part of what he would be looking for when they returned before the Commission was a figure for the total number of units, how many were owner occupied, and how many were owned by investors renting units; loan forgiveness meant the City would be giving the latter a large cash gift. This information could be sent to him in the near future, rather than at the present meeting, as it was of interest to him. A motion was made by Commissioner D. Grant, seconded by Commissioner L. Martin, that this Resolution be tabled to the City Commission Meeting, due back on 6/13/2022. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 10. RESOLUTION NO. 22R-05-100: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND BROWARD COUNTY FOR THE DISBURSEMENT OF HOME INVESTMENT PARTNERSHIP PROGRAM (HOME) FUNDS FOR FISCAL YEAR 2021-2022; PROVIDING FOR THE DISBURSEMENT OF FUNDING IN THE AMOUNT OF $230,667.00 FOR THE PURCHASE ASSISTANCE PROGRAM TO QUALIFIED PARTICPANTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-05-100-Agrmt-HOME Housing Purch Assist FY 21-22.pdf AR 22R-05-100 FY 21-22 Lauderhill-HOME DPA This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 11. RESOLUTION NO. 22R-05-101: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE GRANT AWARD MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE NATIONAL LEAGUE OF CITIES INSTITUTE AND THE CITY OF LAUDERHILL REGARDING THE CITY OF LAUDERHILL - CITY INCLUSIVE ENTREPRENEURSHIP (CIE) PROGRAM; ACCEPTING THE City of Lauderhill Page 15 City Commission Meeting Meeting Minutes - Final May 9, 2022 GRANT AWARD IN THE AMOUNT OF $15,000.00; PROVIDING THAT THERE IS NO MATCH REQUIREMENT; PROVIDING TERMS AND CONDITIONS; PROVIDING AUTHORITY TO SIGN ALL NECESSARY DOCUMENTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-05-101-GRANT - NCL-CIE.pdf AR 22R-05-101 FY2022 - NLC CIE MOU Award Letter - NLC CIE This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 12. RESOLUTION NO. 22R-05-102: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE APPOINTMENT OF CHERYL LANGLEY BY THE CITY MANAGER TO SERVE AS A MEMBER OF THE GENERAL EMPLOYEE PENSION BOARD FOR THE TERM EXPIRING JUNE 2023; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-05-102-Brd-GE PensionCity Mgr appt-Langley.pdf AR 22R-05-102 General Employees Pension Board List Langley, Cheryl This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 13. ITEM REMOVED 14. RESOLUTION NO. 22R-05-104: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING A SUBSTANTIAL AMENDMENT TO THE CITY OF LAUDERHILL COMMUNITY DEVELOPMENT BLOCK GRANT FIVE-YEAR CONSOLIDATED PLAN; PROVIDING THAT THE CITY OF LAUDERHILL WILL ADD AN AFFORDABLE HOUSING PRESERVATION PRIORITY NEED AND AN OWNER-OCCUPIED HOUSING REHABILITATION GOAL TO THE PLAN; APPROVING THE EXECUTION OF NECESSARY DOCUMENTATION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-05-104-CDBG Substantial Amendment 5-year Consol Plan.pdf AR 22R-05-104 DRAFT - CDBG FY 2020-2024 Five-Year ConPlan This Resolution was approved on the Consent Agenda. (See Consideration of City of Lauderhill Page 16 City Commission Meeting Meeting Minutes - Final May 9, 2022 Consent Agenda for vote tally.) XI QUASI-JUDICIAL MATTERS (IF NOT ON CONSENT AGENDA) XII QUASI-JUDICIAL MATTERS, FIRST READING XIII QUASI-JUDICIAL MATTERS, SECOND READING XIV UNFINISHED BUSINESS XV OLD BUSINESS XVI NEW BUSINESS XVII COMMUNICATIONS FROM PUBLIC OFFICIALS SHALL BEGIN IMMEDIATELY BEFORE ADJOURNMENT Vice Mayor Dunn mentioned on the previous Wednesday, the City Manager and she hosted a healthcare leaders conversation at City Hall, thanking Mayor Thurston and Commissioner S. Martin for stopping by. There was interest in investing in Lauderhill through some of the programming in the Lauderhill Health and Prosperity Partnership (LHPP). She noted they launched the LIEP program the previous Wednesday, where eight previously incarcerated Lauderhill residents enrolled to be entrepreneurs, thereby, creating a pipeline to prosperity for them; she thanked Commissioner L. Martin for helping her understand that process, and Commissioner S. Martin for stopping by. On Wednesday, May 11, 2022, the National League of Cities would be at City Hall, to which each of her fellow Commissioners was sent an invitation; the meeting began at 9:30 a.m. and went all day. On Thursday, May 12, 2022, at 9:00 a.m., the City would host a Regional Workforce Development Conversation, for which the City Clerk sent out a letter for her the morning of May 9th inviting elected officials from 12 cities to join the conversation; she hoped her fellow Commissioners would stop by if they were available. Commissioner S. Martin stated over the past 30 days, they were working with the United Homeowners’ Association (HOA), formerly under HOA president Walton Hunter. They since re-formed a board and would be meeting for the first time on Tuesday, May 10, 2022; on Tuesday, May 17, 2022, 6:30 pm. at the Sadkin Center, a meeting would be held to introduce the new board to the community. He invited fellow elected officials to meet the new HOA; more information would follow. The United HOA encompassed the area situated between State Road 7, Sunrise Boulevard, Florida Turnpike, and NW 27th Street. Commissioner L. Martin announced May was Brain Cancer Awareness Month, urging everyone to wear grey in support of the cause. On Saturday, May 14, 2022, at 11:00 a.m., there would be a renaming dedication ceremony at St. George Community Park, cutting the ribbon on the new covered basketball court; the court would be renamed after an iconic local figure, Coach Butch Ingram. This would be a city-sponsored Parks & Recreation event, and the community HOA played a big City of Lauderhill Page 17 City Commission Meeting Meeting Minutes - Final May 9, 2022 part in getting the program together. He asked everyone, including his fellow Commissioners to come out and show support. Commissioner Grant said the next Wednesday, they would continue Tea Time with Seniors at the Sadkin Center from 9:00 a.m. to 10:00 a.m. Unity in the Community would go to the Environ Cultural Center on May 25, 2022; that particular area was quite vast, so it would be challenging to walk. She asked her colleagues to come out to interface with the Lauderhill residents in this area and hear their questions and/or concerns. On May 21, 2022, there would be the Stretch & Breathe event, one of the stress awareness tools that would be implemented to ensure Lauderhill was a well community. She had the privilege a few days prior of attending a Florida Bankers Association Leadership event; she was honored to be one of their guests. They had about 2,000 bankers, showing slides of her attendance at that event; they were very excited to see Lauderhill represented and it was a great opportunity to network, partner, and connect with other persons that could assist the City. She got a contact for Mayor Thurston for his Bank on Lauderhill initiative. Mayor Thurston mentioned the coming Sunday, May 15, 2022, would be the next Jazz in the Park event from 11:00 a.m. to 2:30 p.m. at the Ilene Lieberman Botanical Gardens; the group performing would be Night Life, so everyone should come out and join the fun. The next Soca Step event at the Lauderhill Sports Park would take place May 20, 2022, at 6:30 p.m., to which everyone was invited to attend in their best soca outfit and exercise. XVIII ADJOURNMENT - 8:03 PM City of Lauderhill Page 18