Lawrenceville Arts Commission

LAWRENCEVILLE ARTS COMMISSION MINUTES Tuesday, January 10, 2023 Third Floor GwMA Conference Room 6:00 PM 70 S. Clayton St, GA 30046 Call to Order The meeting was called to order at 6:01 PM, recognizing a quorum. Approval of Agenda Motion to approve the agenda was made by Commission Member Walden, Seconded by Commission Member Alhabashi. Voting Yea: Commission Member Chitwood, Commission Member Stone-Collins, Commission Member Walden, Commission Member Sanders, Commission Member Alhabashi Approval of Prior Meeting Minutes 1. Approval of Prior Meeting Minutes Motion to approve the prior meeting minutes was made by Commission Member Alhabashi, Seconded by Commission Member Walden. Voting Yea: Commission Member Chitwood, Commission Member Stone-Collins, Commission Member Walden, Commission Member Sanders, Commission Member Alhabashi General Discussion 2. Board Elections The Board voted for the 2023 Officers and the results are: Chair - Aura-Leigh Sanders, Vice-Chair - Amber Walden, Treasurer/Secretary - Jasmine Billings. Motion to approve the vote of Officers was made by Commission Member Stone-Collins, Seconded by Commission Member Chitwood.  Voting Yea: Commission Member Chitwood, Commission Member Stone-Collins, Commission Member Walden, Commission Member Sanders, Commission Member Alhabashi 3. Budget Jasmine Billings presented the current budget numbers and remaining funds for both the Operating Funds and the Capital Funds. Thank you notes were discussed at the last meeting, and Jasmine advised that she and Alicia will be working to obtain those. The cost of thank you notes is not expected to exceed the $750 spending limit. Two sub-committees were combined during the last meeting, Branding and Outreach. This should make it easier for members of those committees to attend. Aura-Leigh will send out a separate e-mail to members so they can sign up for sub-committees. 4. GA Mural Trail Update Jasmine Billings advised the group that John Christian, the GA Trail Muralist, passed away during the holidays. Jasmine reached out to other organizations and confirmed that this was a sole venture for John, and at this time does not know if the family will choose to continue his legacy. Scott McCray would like to move forward with a mural for his location, so another muralist will need to be found. The Mayor and Council wanted to see something vibrant that showcases Lawrenceville as it is now, and John's style was very traditional. Scott has suggested a muralist that is a local artist that has done all the designs for McCrays, inside and out, so that may be an option to look at. The budget for this project is still allocated at $20,000. The hope is to engage a muralist as soon as possible, and Aura-Leigh will send out the muralist Scott suggested so others can see his work. It is hopeful that a selection can be made at the next meeting. Artists that submitted projects for the Community Mural may be willing to submit another design for the McCray building. The Community Mural conversation and selection will have to be made first. The Arts Commission paid $2,000 to John Christian to secure the grant. We did receive several design renderings from John, and in a discussion with Steve North, Jasmine advised they are talking through what options are available, and if we need to reach out to the estate. John was also working on a mural for Villa Rica that was not fully completed at the time of this death, and Jasmine has been in touch with them as well to see what their plans are. It was asked if we would be able to use the last mural rendering that John provided and the Arts Commission felt it best to move in a different direction. More concise language will need to be used going forward. 5. Community Mural Update  Aura-Leigh Sanders shared she wanted to do a proper rubric and to go through each submission and hopefully narrow the submissions down to 3 finalist to consider, out of the 10 submissions. Jasmine presented the different submissions and the group went through the submissions and discussed each one in detail, eliminating those they chose not to move forward with for now. Four submissions were reviewed in more detail, and the group ultimately chose two final submissions they would like to move to the next step, which will be attending the next Arts Commission meeting (via Zoom) to present their idea and answer any questions regarding their project. They will be limited to 10-15 minutes per presentation. If they are asked to provide an additional design, they will be paid $200 each. Motion to advance Leigh and Teresa as finalists in the Community Mural project was made by Commission Member Chitwood, Seconded by Commission Member Alhabashi. Voting Yea: Commission Member Chitwood, Commission Member Stone-Collins, Commission Member Walden, Commission Member Sanders, Commission Member Alhabashi Jasmine will notify all applicants that were not chosen with the next day, and well as the two chosen to move forward. Other Business Citizen Comments Citizen Comments will be limited to two (2) minutes per person. The Arts Commission Board Members will not respond to public comments. The Board listened to several comments from citizens. Final Adjournment Motion to adjourn was made by Commission Member Sanders, Seconded by Commission Member Walden. Voting Yea: Commission Member Chitwood, Commission Member Stone-Collins, Commission Member Walden, Commission Member Sanders, Commission Member Alhabashi The meeting adjourned at 7:13 PM. Minutes Signature ___________________ Aura-Leigh Sanders, Chairman ___________________ Jasmine Billings, Secretary