Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, August 1, 2016 4:00 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. CALL TO ORDER 2. ROLL CALL Present: 4 - Chairperson Carlyle Trish Councilmember Seif Diane Councilmember Forte Diane Councilmember Moreno Chris 3. APPROVAL OF AGENDA Motion was made by Councilmember Forte, second by Councilmember Seif to approve the agenda. The vote was unanimous. 4. PUBLIC COMMENTS: None 5. BUSINESS A. 2016-0372 APPROVAL OF MINUTES FROM MAY 2, 2016 FINANCE & BUDGET COMMITTEE MEETING ACTION: A motion was made by Councilmember Forte, seconded by Councilmemnber Seif, that these Minutes be approved. The motion carried by a unanimous vote. B. 2016-0444 Discussion of Performance and Financial Audits (NOTE: This item was continued from August 11, 2016 per Council's request.) Recommendation: Recommendation: The Finance and Budget Committee did not have agreement regarding whether a scope of work could be submitted to the Forensics division of the City's Financial Auditor's Rubin Brown, LLC or if a separate Request for Proposals should be sent out for all qualified firms to respond to. Presenter: Presenter: Conrad Lamb Committee referred this item to City Council meeting August 11th for a decision whether to use Rubin Brown or put out an RFP for auditors. This matter was referred to the City Council - Regular Session, due back on 8/11/2016 The City of Lee's Summit Page 1 Printed on 8/30/2016  Finance and Budget Committee Action Letter August 1, 2016 C. BILL NO. AN ORDINANCE AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT 16-167 BY AND BETWEEN THE CITY OF LEE’S SUMMIT AND BFRE, LLC FOR A PERIOD OF SIX YEARS WITH OPTIONS FOR TWO ADDITIONAL SIX YEAR TERMS. Recommendation: Recommendation: Staff Recommends approval of an Ordinance Authorizing the Execution of a Lease Agreement By and Between the City of Lee's Summit and BFRE, LLC For a Period of Six Years With Options For Two Additional Six Year Terms Presenter: John Ohrazda, Airport Manager A motion was made by Councilmember Forte, seconded by Councilmember Seif, that this Ordinance was recommended for approval. to the City Council - Regular Session, due back on 8/11/2016 The motion carried unanimously. D. BILL NO. AN ORDINANCE APPROVING THE AWARD OF BID NO. 2016-124 FOR 16-168 LAWSON CONSULTING SERVICES TO CIBER, INC. FOR AN AMOUNT NOT TO EXCEED $165,577.00 AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH CIBER, INC. FOR LAWSON CONSULTING SERVICES. Recommendation: Recommendation: STAFF RECOMMENDS APPROVAL OF AN ORDINANCE APPROVING THE AWARD OF BID NO. 2016-124 FOR LAWSON CONSULTING SERVICES TO CIBER, INC. FOR AN AMOUNT NOT TO EXCEED $165,577.00 AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH CIBER, INC. FOR LAWSON CONSULTING SERVICES. Presenter: Presenter: Cathy Loveland A motion was made by Councilmember Seif, seconded by Councilmember Forte, that this Ordinance was recommended for approval to the City Council - Regular Session, due back on 8/11/2016 The motion carried unanimously. E. 2016-0403 Presentation of June General Fund Financial Dashboard Recommendation: Recommendation: N/A Presenter: Presenter: Jack Feldman This was a presentation only. No action required This matter was received and filed F. BILL NO. AN ORDINANCE APPROVING AMENDMENT NO.1 TO THE BUDGET FOR 16-169 THE FISCAL YEAR ENDING JUNE 30, 2017, AS ADOPTED BY ORDINANCE NO. 7894, BY REVISING THE AUTHORIZED ALLOCATION OF FULL TIME EQUIVALENTS FOR CERTAIN POSITIONS IN THE POLICE DEPARTMENT AND THE AUTHORIZED BUDGET EXPENDITURES OF THE CITY OF LEE’S SUMMIT, MISSOURI. Recommendation: Recommendation: Staff Recommends Approval Presenter: Presenter: Police Chief Travis Forbes ACTION: A motion was made by Councilmember Seif, seconded by Councilmember Forte, that this Ordinance be approved. The motion carried by a unanimous vote. The City of Lee's Summit Page 2 Printed on 8/30/2016  Finance and Budget Committee Action Letter August 1, 2016 G. BILL NO. AN ORDINANCE APPROVING AMENDMENT NO.2 TO THE BUDGET FOR 16-170 THE FISCAL YEAR ENDING JUNE 30, 2017, AS ADOPTED BY ORDINANCE NO. 7894, BY REVISING THE AUTHORIZED BUDGET EXPENDITURES OF THE CITY OF LEE’S SUMMIT, MISSOURI WITH FUNDS TO BE BUDGETED FOR AND PAYMENT TO BE ISSUED IN FY2017 FROM THE GENERAL FUND RESERVE BALANCE. Recommendation: Recommendation: Staff Recommends Approval Presenter: Presenter: City Manager Steve Arbo ACTION: A motion was made by Councilmember Forte, seconded by Councilmember Seif, that this Ordinance be approved. The motion carried by a unanimous vote. H. 2016-0404 Presentation of the FY18 Budget Calendar Recommendation: Recommendation: N/A Presenter: Presenter: Jack Feldman This was a presentation only. No action required. This matter was received and filed. ACTION: A motion was made by Councilmember Forte, seconded by Councilmember Seif, that the FY18 Budget Calendar be approved. The motion carried by a unanimous vote. I. 2016-0048 Presentation of the Calendar Year 2014 and 2015 Annual Reports on the City of Lee's Summit Debt Presenter: Conrad E Lamb This was a presentation only. No action needed. This matter was received and filed 6. ROUNDTABLE: There was no roundtable discussion. NEXT MEETING: AUGUST 29, 2016 4:00 P.M. 7. ADJOURNMENT Meeting adjourned at 5:30 p.m. For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Internet site at "www.cityofls.net". The City of Lee's Summit Page 3 Printed on 8/30/2016