Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, August 29, 2016 4:00 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 CALL TO ORDER ROLL CALL Present: 3 - Chairperson Trish Carlyle Councilmember Diane Seif Councilmember Diane Forte APPROVAL OF AGENDA ACTION: A motion was made by Councilmember Forte, seconded by Councilmember Seif, that this agenda be approved. The motion carried by the following vote: Present: 3 - Chairperson Trish Carlyle Councilmember Diane Seif Councilmember Diane Forte PUBLIC COMMENTS: BUSINESS A. 2016-0470 APPROVAL OF MINUTES FROM AUG.1, 2016 F&BC MEETING Upon motion by Councilmember Forte and second by Councilmember Seif the minutes from Aug. 1, 2016 F&BC meeting were unanimously approved. Aye: 4 - Chairperson Carlyle Councilmember Seif Councilmember Forte Moreno B. 2016-0462 4th Quarter Investment Report Recommendation: Recommendation: Presenter: Presenter: Sherri Staub Presentation only. The City of Lee's Summit Page 1 Printed on 10/5/2016  Finance and Budget Committee Action Letter August 29, 2016 C. BILL NO. AN ORDINANCE APPROVING A FIXED BASE OPERATOR AGREEMENT 16-190 WITH LEGACY AVIATION, INC. d/b/a FLYING KC FOR THE LEASE OF SUITE C IN THE AIRPORT MODULAR BUILDING TO PERFORM FLIGHT TRAINING, AIRCRAFT RENTAL, AIRCRAFT MANAGEMENT/CONSULTING AND AIRCRAFT SALES AT THE LEE'S SUMMIT MUNICIPAL AIRPORT AND AUTHORIZING THE CITY MANAGER TO ENTER INTO THE SAME WITH LEGACY AVIATION, INC. d/b/a FLYING KC FOR A PERIOD OF ONE YEAR WITH A ONE YEAR AUTOMATIC RENEWAL OPTION. (F&BC 8-29-16) Recommendation: Recommendation: STAFF RECOMMENDS APPROVAL OF AN ORDINANCE APPROVING A FIXED BASE OPERATOR AGREEMENT WITH LEGACY AVIATION, INC. d/b/a FLYING KC FOR THE LEASE OF SUITE C IN THE AIRPORT MODULAR BUILDING TO PERFORM FLIGHT TRAINING, AIRCRAFT RENTAL, AIRCRAFT MANAGEMENT/CONSULTING AND AIRCRAFT SALES AT THE LEE'S SUMMIT MUNICIPAL AIRPORT AND AUTHORIZING THE CITY MANAGER TO ENTER INTO THE SAME WITH LEGACY AVIATION, INC. d/b/a FLYING KC FOR A PERIOD OF ONE YEAR WITH A ONE YEAR AUTOMATIC RENEWAL OPTION. Board of Aeronautic Commissioners Recommendation: The Board of Aeronautic Commissioners voted unanimously 8-0 to recommend to the Finance and Budget Committee approval of AN ORDINANCE APPROVING A FIXED BASE OPERATOR AGREEMENT WITH LEGACY AVIATION, INC. d/b/a FLYING KC FOR THE LEASE OF SUITE C IN THE AIRPORT MODULAR BUILDING TO PERFORM FLIGHT TRAINING, AIRCRAFT RENTAL, AIRCRAFT MANAGEMENT/CONSULTING AND AIRCRAFT SALES AT THE LEE'S SUMMIT MUNICIPAL AIRPORT AND AUTHORIZING THE CITY MANAGER TO ENTER INTO THE SAME WITH LEGACY AVIATION, INC. d/b/a FLYING KC FOR A PERIOD OF ONE YEAR WITH A ONE YEAR AUTOMATIC RENEWAL OPTION. Finance and Budget Committee Recommendation: I move to recommend to City Council approoval of AN ORDINANCE APPROVING A FIXED BASE OPERATOR AGREEMENT WITH LEGACY AVIATION, INC. d/b/a FLYING KC FOR THE LEASE OF SUITE C IN THE AIRPORT MODULAR BUILDING TO PERFORM FLIGHT TRAINING, AIRCRAFT RENTAL, AIRCRAFT MANAGEMENT/CONSULTING AND AIRCRAFT SALES AT THE LEE'S SUMMIT MUNICIPAL AIRPORT AND AUTHORIZING THE CITY MANAGER TO ENTER INTO THE SAME WITH LEGACY AVIATION, INC. d/b/a FLYING KC FOR A PERIOD OF ONE YEAR WITH A ONE YEAR AUTOMATIC RENEWAL OPTION. Presenter: Presenter: John Ohrazda, Airport Manager ACTION: A motion was made by Councilmember Forte, seconded by Councilmember Seif, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 9/15/2016 The motion carried by the following vote: Aye: 4 - Chairperson Carlyle Councilmember Seif Councilmember Forte Moreno The City of Lee's Summit Page 2 Printed on 10/5/2016  Finance and Budget Committee Action Letter August 29, 2016 D. BILL NO. AN ORDINANCE APPROVING MODIFICATION NO. 5 TO AGREEMENT NO. 16-191 2012-002 WITH TOSHIBA BUSINESS SOLUTIONS TO EXTEND THE TERM OF THE AGREEMENT AN ADDITIONAL TWO (2) YEARS AND TO REDUCE THE TOTAL MONTHLY LEASE RATE PAYABLE BY THE CITY OF LEE’S SUMMIT AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY. (F&BC 8-29-16) Recommendation: Recommendation: AN ORDINANCE APPROVING MODIFICATION NO. 5 TO AGREEMENT NO. 2012-002 WITH TOSHIBA BUSINESS SOLUTIONS TO EXTEND THE TERM OF THE AGREEMENT AN ADDITIONAL TWO (2) YEARS AND TO REDUCE THE TOTAL MONTHLY LEASE RATE PAYABLE BY THE CITY OF LEE’S SUMMIT AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY. Presenter: Presenter: Ben Calia, Procurement and Contract Services Manager ACTION: A motion was made by Councilmember Seif, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 9/15/2016 The motion carried by the following vote: Aye: 4 - Chairperson Carlyle Councilmember Seif Councilmember Forte Moreno E. BILL NO. AN ORDINANCE APPROVING A SOLE SOURCE AGREEMENT AND ORDER 16-192 FORM WITH INFOR FOR THE PROCUREMENT OF UPGRADE LICENSES FOR MICRO FOCUS SOFTWARE TO BE USED IN CONNECTION WITH THE LAWSON SYSTEM AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT OR AGREEMENTS WITH INFOR FOR THE ACQUISITION OF THE SAME IN THE AMOUNT OF $26,272.00. (F&BC 8-29-16) Recommendation: Recommendation: Staff recommends adoption of AN ORDINANCE APPROVING A SOLE SOURCE AGREEMENT AND ORDER FORM WITH INFOR FOR THE PROCUREMENT OF UPGRADE LICENSES FOR MICRO FOCUS SOFTWARE TO BE USED IN CONNECTION WITH THE LAWSON SYSTEM AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT OR AGREEMENTS WITH INFOR FOR THE ACQUISITION OF THE SAME. Presenter: Presenter: Steve Marsh ACTION: A motion was made by Councilmember Forte, seconded by Councilmember Seif, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 9/15/2016 The motion carried by the following vote: Aye: 3 - Chairperson Carlyle Councilmember Seif Councilmember Forte Nay: 1 - Moreno The City of Lee's Summit Page 3 Printed on 10/5/2016  Finance and Budget Committee Action Letter August 29, 2016 F. TMP-0209 AN ORDINANCE SETTING THE TAX LEVY FOR THE YEAR 2016 FOR THE CITY OF LEE'S SUMMIT, CASS AND JACKSON COUNTIES, MISSOURI Recommendation: Recommendation: Staff recommends passage of an Ordinance setting the Tax Levy for the Year 2016 for the City of Lee's Summit, Cass and Jackson Counties, Missouri. Presenter: Presenter: Conrad Lamb Presentation Only. G. BILL NO. AN ORDINANCE APPROVING AMENDMENT NO.3 TO THE BUDGET FOR 16-187 THE FISCAL YEAR ENDING JUNE 30, 2017, AS ADOPTED BY ORDINANCE NO. 7894, BY REVISING THE AUTHORIZED ALLOCATION OF FULL TIME EQUIVALENTS FOR CERTAIN POSITIONS IN THE DEVELOPMENT SERVICES DEPARTMENT AND THE AUTHORIZED BUDGET EXPENDITURES OF THE CITY OF LEE’S SUMMIT, MISSOURI. Recommendation: Recommendation: Staff Recommends Approval Presenter: Presenter: Nick Edwards ACTION: A motion was made by Councilmember Seif, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 9/1/2016 The motion carried by the following vote: Aye: 3 - Chairperson Carlyle Councilmember Seif Councilmember Forte Nay: 1 - Moreno H. BILL NO. AN ORDINANCE REPEALING PREVIOUS ORDINANCES RELATED TO THE 16-193 SCHEDULE OF FEES AND CHARGES FOR THE CITY OF LEE'S SUMMIT AND ESTABLISHING THE CITY OF LEE'S SUMMIT SCHEDULE OF FEES AND CHARGES. (F&BC 8-29-16) Recommendation: Recommendation: STAFF RECOMMENDS ADOPTION OF AN ORDINANCE REPEALING PREVIOUS ORDINANCES RELATED TO THE SCHEDULE OF FEES AND CHARGES FOR THE CITY OF LEE'S SUMMIT AND ESTABLISHING THE CITY OF LEE'S SUMMIT SCHEDULE OF FEES AND CHARGES. Presenter: Presenter: Nick Edwards ACTION: A motion was made by Councilmember Forte, seconded by Councilmember Seif, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 9/15/2016 The motion carried by the following vote: Aye: 4 - Chairperson Carlyle Councilmember Seif Councilmember Forte Moreno The City of Lee's Summit Page 4 Printed on 10/5/2016  Finance and Budget Committee Action Letter August 29, 2016 I. RES. NO. A RESOLUTION AUTHORIZING THE CITY OF LEE’S SUMMIT, MISSOURI TO 16-18 PARTICIPATE IN COOPERATIVE PURCHASING PROGRAMS FOR FISCAL YEAR 2017. (F&BC 8-29-16) Recommendation: Recommendation: Staff recommends approval of a Resolution authorizing the City of Lee's Summit to participate in cooperative purchasing programs (Approved List) be placed on the City Council Agenda. Presenter: Presenter: Ben Calia, Procurement and Contract Services Manager ACTION: A motion was made by Councilmember Seif, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 9/15/2016 The motion carried by the following vote: Aye: 3 - Chairperson Carlyle Councilmember Seif Councilmember Forte Nay: 1 - Moreno ROUNDTABLE: Next Meeting: October 3, 2016 4:00 p.m. ADJOURNMENT Meeting was adjourned at 5:20 p.m. For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Internet site at "www.cityofls.net". The City of Lee's Summit Page 5 Printed on 10/5/2016