Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, October 3, 2016 4:00 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA The agenda was approved by unanimous vote. Present: 3 - Chairperson Trish Carlyle Vice Chair Diane Seif Councilmember Diane Forte Absent: 1 - Councilmember Craig Faith 4. PUBLIC COMMENTS: 5. BUSINESS A. 2016-0516 APPROVAL OF MINUTES FROM AUGUST 29, 2016 F&BC MEETING A motion was made by Councilmember Seif, seconded by Councilmember Forte, that the Minutes were approved . The motion carried by a unanimous vote. Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 1 - Councilmember Faith The City of Lee's Summit Page 1 Printed on 1/5/2017  Finance and Budget Committee Action Letter October 3, 2016 B. BILL NO. AN ORDINANCE APPROVING A SOLE SOURCE PURCHASE JUSTIFICATION 16-213 AND AMENDMENT TO SERVICE AGREEMENT FOR PERMIT SERVICES SOFTWARE FOR A PERIOD OF ONE YEAR WITH FOUR (4) POSSIBLE ONE YEAR RENEWALS WITH CITYVIEW, A DIVISION OF N. HARRIS COMPUTER CORPORATION FOR THE PROVISION OF SOFTWARE MAINTENANCE AND SUPPORT SERVICES TO THE CITY OF LEE’S SUMMIT, MISSOURI AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH CITYVIEW, A DIVISION OF N. HARRIS COMPUTER CORPORATION FOR THE SAME. Recommendation: Recommendation: STAFF RECOMMENDS APPROVAL OF AN ORDINANCE APPROVING A SOLE SOURCE PURCHASE JUSTIFICATION AND AMENDMENT TO SERVICE AGREEMENT FOR PERMIT SERVICES SOFTWARE FOR A PERIOD OF ONE YEAR WITH FOUR (4) POSSIBLE ONE YEAR RENEWALS WITH CITYVIEW, A DIVISION OF N. HARRIS COMPUTER CORPORATION FOR THE PROVISION OF SOFTWARE MAINTENANCE AND SUPPORT SERVICES TO THE CITY OF LEE’S SUMMIT, MISSOURI AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH CITYVIEW, A DIVISION OF N. HARRIS COMPUTER CORPORATION FOR THE SAME. Presenter: Presenter: Steve Marsh ACTION: A motion was made by Councilmember Seif, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 10/13/2016. The motion carried by a unanimous vote. Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 1 - Councilmember Faith C. BILL NO. AN ORDINANCE APPROVING A LIABILITY INSURANCE PROGRAM FOR THE 16-214 LEE'S SUMMIT MUNICIPAL AIRPORT FOR THE PERIOD BEGINNING OCTOBER 15, 2016 AND EXPIRING OCTOBER 15, 2017 WITH THE OPTION OF TWO (2) AUTOMATIC ONE (1) YEAR RENEWALS WITH ACE PROPERTY AND CASUALTY INSURANCE COMPANY, UNDERWRITTEN BY CHUBB AEROSPACE IN AN ANNUAL AMOUNT NOT TO EXCEED $12,650.00 AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH ACE PROPERTY AND CASUALTY INSURANCE COMPANY, UNDERWRITTEN BY CHUBB AEROSPACE FOR THE SAME. Recommendation: Staff recommends approval of AN ORDINANCE APPROVING A LIABILITY INSURANCE PROGRAM FOR THE LEE'S SUMMIT MUNICIPAL AIRPORT FOR THE PERIOD BEGINNING OCTOBER 15, 2016 AND EXPIRING OCTOBER 15, 2017 WITH THE OPTION OF TWO (2) AUTOMATIC ONE (1) YEAR RENEWALS WITH ACE PROPERTY AND CASUALTY INSURANCE COMPANY, UNDERWRITTEN BY CHUBB AEROSPACE IN AN ANNUAL AMOUNT NOT TO EXCEED $12,650.00 AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH ACE PROPERTY AND CASUALTY INSURANCE COMPANY, UNDERWRITTEN BY CHUBB AEROSPACE FOR THE SAME. Presenter: Presenter: Jackie McCormick Heanue, Chief Counsel of Management and Operations ACTION: A motion was made by Councilmember Seif, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council - Regular Session due back on 10/13/2016. The motion carried by a unanimous vote. The City of Lee's Summit Page 2 Printed on 1/5/2017  Finance and Budget Committee Action Letter October 3, 2016 Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 1 - Councilmember Faith D. BILL NO. AN ORDINANCE APPROVING THE CALENDAR YEAR 2017 EMPLOYEE 16-216 BENEFIT PROGRAMS, APPROVING AGREEMENTS FOR SERVICES BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI AND BLUE CROSS BLUE SHIELD OF KANSAS CITY, DELTA DENTAL OF MISSOURI, VSP VISION, NEW DIRECTIONS, AND THE STANDARD FOR THE PROVISION OF EMPLOYEE BENEFITS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS FOR THE SAME. Recommendation: Recommendation: Staff recommends approval of AN ORDINANCE APPROVING THE CALENDAR YEAR 2017 EMPLOYEE BENEFIT PROGRAMS, APPROVING AGREEMENTS FOR SERVICES BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI AND BLUE CROSS BLUE SHIELD OF KANSAS CITY, DELTA DENTAL OF MISSOURI, VSP VISION, NEW DIRECTIONS, AND THE STANDARD FOR THE PROVISION OF EMPLOYEE BENEFITS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS FOR THE SAME. Presenter: Presenter: Denise Kelly - Director of Human Resources ACTION: A motion was made by Councilmember Seif, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 10/13/2016. The motion carried by a unanimous vote. Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 1 - Councilmember Faith E. BILL NO. AN ORDINANCE APPROVING AMENDMENT NO.4 TO THE BUDGET FOR 16-217 THE FISCAL YEAR ENDING JUNE 30, 2017, AS ADOPTED BY ORDINANCE NO. 7894, BY REVISING THE AUTHORIZED PAY AND CLASSIFICATION PLAN AND THE AUTHORIZED BUDGET EXPENDITURES OF THE CITY OF LEE’S SUMMIT, MISSOURI. Recommendation: Recommendation: Staff recommends adoption of AN ORDINANCE APPROVING AMENDMENT NO.4 TO THE BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2017, AS ADOPTED BY ORDINANCE NO. 7894, BY REVISING THE AUTHORIZED PAY AND CLASSIFICATION PLAN AND THE AUTHORIZED BUDGET EXPENDITURES OF THE CITY OF LEE’S SUMMIT, MISSOURI. Presenter: Presenter: Denise Kelly - Director of Human Resources ACTION: A motion was made by Councilmember Forte, seconded by Councilmember Seif, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 10/13/2016. The motion carried by a unanimous vote. Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 1 - Councilmember Faith The City of Lee's Summit Page 3 Printed on 1/5/2017  Finance and Budget Committee Action Letter October 3, 2016 F. BILL NO. AN ORDINANCE APPROVING MODIFICATION NO. 1 TO RFP NO. 2015-107 16-215 TO PROVIDE FOR PHASE 2, RECORDS CONSULTING SERVICES, WITH MCCi, LCC, IN AN AMOUNT NOT TO EXCEED $23,750.00 AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH MCCi, LLC, ON BEHALF OF THE CITY. Recommendation: Recommendation: STAFF RECOMMENDS APPROVAL OF AN ORDINANCE APPROVING MODIFICATION NO. 1 TO RFP NO. 2015-107 TO PROVIDE FOR PHASE 2, RECORDS CONSULTING SERVICES, WITH MCCi, LCC, IN AN AMOUNT NOT TO EXCEED $23,750.00 AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH MCCi, LLC, ON BEHALF OF THE CITY. Presenter: Presenter: Denise Chisum ACTION: A motion was made by Councilmember Forte, seconded by Councilmember Seif, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 10/13/2016. The motion carried by a unanimous vote. Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 1 - Councilmember Faith G. BILL NO. AN ORDINANCE APPROVING AMENDMENT NO. 5 TO THE BUDGET FOR 16-218 THE FISCAL YEAR ENDING JUNE 30, 2017 AS ADOPTED BY ORDINANCE NO. 7894 BY REVISING THE AUTHORIZED PAY AND CLASSIFICATION PLAN AND AUTHORIZED ALLOCATION OF FULL TIME EQUIVALENTS FOR CERTAIN POSITIONS AND THE AUTHORIZED BUDGET EXPENDITURES OF THE CITY OF LEE'S SUMMIT, MISSOURI. Recommendation: Recommendation: Staff recommends approval of AN ORDINANCE APPROVING AMENDMENT NO. 5 TO THE BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2017 AS ADOPTED BY ORDINANCE NO. 7894 BY REVISING THE AUTHORIZED PAY AND CLASSIFICATION PLAN AND AUTHORIZED ALLOCATION OF FULL TIME EQUIVALENTS FOR CERTAIN POSITIONS AND THE AUTHORIZED BUDGET EXPENDITURES OF THE CITY OF LEE'S SUMMIT, MISSOURI. Presenter: Presenter: Brian W. Head, City Attorney ACTION: A motion was made by Councilmember Seif, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 10/13/2016. The motion carried by a unanimous vote. Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 1 - Councilmember Faith 6. ROUNDTABLE: No Roundtable discussion. 7. NEXT MEETING: NOVEMBER 7, 2016 4:00 P.M. ADJOURNMENT Meeting was adjourned at 4:50 p.m. The City of Lee's Summit Page 4 Printed on 1/5/2017  Finance and Budget Committee Action Letter October 3, 2016 For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Internet site at "www.cityofls.net". The City of Lee's Summit Page 5 Printed on 1/5/2017