Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, September 10, 2018 5:00 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. Call to Order 2. Roll Call Councilmember Binney was not present as an alternate was not needed. Present: 3 - Chairperson Bob Johnson Councilmember Trish Carlyle Vice Chair Beto Lopez Absent: 2 - Alternate Rob Binney Councilmember Phyllis Edson 3. Approval of Agenda On motion by Councilmember Carlyle, seconded by Councilmember Lopez, this agenda was approved. Aye: 3 - Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 2 - Alternate Binney Councilmember Edson 4. Public Comments 5. Business A. 2018-2274 Minutes from 8-20-18 F&BC meeting. Motion by Councilmember Carlyle, seconded by Councilmember Lopez, the Minutes from August 20, 2018 were approved. Aye: 3 - Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 2 - Alternate Binney Councilmember Edson The City of Lee's Summit Page 1 Printed on 3/1/2019  Finance and Budget Committee Action Letter September 10, 2018 B. 2018-2268 Investment Portfolio Report for the quarter ending June 30, 2018 Presenter: Sherri Staub, Cash Management Officer This was a presentation only. No action required. C. BILL NO. An Ordinance approving the award of RFP No. 2019-009 for medical services to 18-153 Shawnee Mission Corporate Care based on the attached composite scoresheet and authorizing the City Manager to enter into and execute Agreement No. 2019-009 for the same by and on behalf of the City of Lee's Summit, Missouri. (F&BC 9-10-18) Presenter: Anita Dickey, Director of Human Resources Motion by Councilmember Carlyle, seconded by Councilmember Lopez, this Ordinance was recommended for approval to the City Council - Regular Session due back on 9/20/2018. The vote was unanimous. Aye: 3 - Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 2 - Alternate Binney Councilmember Edson D. BILL NO. An Ordinance approving the award of Bid No. 2018-069 for the purchase of 18-154 ballistic vests and associated accessories for the Lee's Summit Police Department and authorizing the City Manager to enter into a contract in the form of a purchase order to Ed Roehr Safety Products Co. for the purchase of the same for an amount of $53,025.00. (F&BC 9-10-18) Recommendation: Staff recommends approval an Ordinance approving the award of Bid No. 2018-069 for the purchase of ballistic vests and associated accessories for the Lee's Summit Police Department and authorizing the City Manager to enter into a contract in the form of a purchase order to Ed Roehr Safety Products Co. for the purchase of the same for an amount of $53,025.00. Presenter: Chief Travis Forbes Motion by Councilmember Lopez, seconded by Councilmember Carlyle, this Ordinance was recommended for approval to the City Council - Regular Session due back on 9/20/2018. The vote was unanimous. Aye: 3 - Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 2 - Alternate Binney Councilmember Edson The City of Lee's Summit Page 2 Printed on 3/1/2019  Finance and Budget Committee Action Letter September 10, 2018 E. BILL NO. An Ordinance authorizing execution of a Memorandum of Understanding by and 18-155 between the City of Lee's Summit, Missouri and the Lee's Summit R-7 School District for the DARE Program. (F&BC 9-10-18) Recommendation: Staff recommends approval. Presenter: Chief Travis Forbes Motion by Councilmember Carlyle, seconded by Councilmember Lopez, this Ordinance was recommended for approval to the City Council - Regular Session due back on 9/20/2018. The vote was unanimous. Aye: 3 - Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 2 - Alternate Binney Councilmember Edson F. BILL NO. An Ordinance authorizing execution of an intergovernmental agreement by and 18-156 between the City of Lee's Summit, Missouri and the Lee's Summit R-VII School District for School Resource Officers in the district's schools. (F&BC 9-10-18) Recommendation: Staff recommends approval. Presenter: Chief Travis Forbes Motion by Councilmember Carlyle, seconded by Coucilmembe Lopez, tThis Ordinance was recommended for approval to the City Council - Regular Session due back on 9/20/2018. The vote was unanimous. Aye: 3 - Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 2 - Alternate Binney Councilmember Edson G. BILL NO. An Ordinance approving the execution of two grant agreements by and 18-157 between the State of Missouri, Department of Transportation Traffic and Highway Safety Division and the City of Lee’s Summit, Missouri for the Missouri Highway Safety Program. (F&BC 9-10-18) Recommendation: Staff recommends approval. Presenter: Chief Travis Forbes Motion by Coucilmember Lopez, seconded by Councilmember Carlyle, this Ordinance was recommended for approval to the City Council - Regular Session due back on 9/20/2018. The vote was unanimous. Aye: 3 - Chairperson Johnson Councilmember Carlyle Vice Chair Lopez The City of Lee's Summit Page 3 Printed on 3/1/2019  Finance and Budget Committee Action Letter September 10, 2018 Absent: 2 - Alternate Binney Councilmember Edson H. BILL NO. An Ordinance approving the use of the Cooperative Contract for evaluation and 18-158 rehabilitation of wastewater collection, LS Contract 2018-097, for main relining, manhole rehabilitation and tap repairs with Ace Pipe Cleaning, Inc. in the amount not to exceed $1,500,000. (F&BC 9-10-18) Recommendation: Staff recommends approval of AN ORDINANCE APPROVING USE OF THE COOPERATIVE CONTRACT FOR EVALUATION AND REHABILITATION OF WASTEWATER COLLECTION, LS CONTRACT 2018-097, FOR MAIN RELINING, MANHOLE REHABILITATION, AND TAP REPAIRS WITH ACE PIPE CLEANING, INC. IN THE AMOUNT NOT TO EXCEED $1,500,000. Presenter: Jeff Thorn, Assistant Director of Engineering Services Lee's Summit Water Utilities Motion by Councilmember Carlyle, seconded by Councilmember Lopez, this Ordinance was recommended for approval to the City Council - Regular Session due back on 9/20/2018. The vote was unanimous. Aye: 3 - Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 2 - Alternate Binney Councilmember Edson I. 2018-2273 Discussion of the FY20 Budget Process This was a discussion only. No action taken. 6. Roundtable Adjournment For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Legislative Information Center website at "lsmo.legistar.com" The City of Lee's Summit Page 4 Printed on 3/1/2019