Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, October 1, 2018 5:00 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. Call to Order 2. Roll Call Councilmember Binney was not present as an alternate was not needed. Present: 3 - Councilmember Phyllis Edson Chairperson Bob Johnson Councilmember Trish Carlyle Absent: 2 - Alternate Rob Binney Vice Chair Beto Lopez 3. Approval of Agenda On motion by Councilmember Carlyle, seconded by Councilmember Edson, the agenda was approved. The vote was unanimous. Aye: 3 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Absent: 2 - Alternate Binney Vice Chair Lopez 4. Public Comments No public comments. 5. Business A. 2018-2320 Minutes from F&BC Meeting September 10, 2018 On motion by Councilmember Edson, seconded by Councilmember Carlyle the Minutes were approved. The vote was unanimous. Aye: 3 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Absent: 2 - Alternate Binney Vice Chair Lopez The City of Lee's Summit Page 1 Printed on 3/1/2019  Finance and Budget Committee Action Letter October 1, 2018 B. 2018-2327 Communications Center Pricing Proposal (F&BC 10-1-18) Presenter: Assistant Chief Brian Austerman Motion by Councilmember Johnson, seconded by Councilmember Carlyle, the Committee voted to forward this Item to the full Council to be discussed in a closed session. The vote was unanimous. Aye: 3 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Absent: 2 - Alternate Binney Vice Chair Lopez C. BILL NO. An Ordinance approving the Calendar Year 2019 Employee Benefit Programs; 18-174 approving agreements for services by and between the City of Lee’s Summit, Missouri and Blue Cross Blue Shield of Kansas City, VSP, the Standard, New Directions, Taben Group, the Hartford, and Trustmark; and authorizing the City Manager to execute agreements or other documents as necessary to administer employee benefits for Calendar Year 2019 by and on behalf of the City. (F&BC 10-1-18) Presenter: Anita Dickey, Director of Human Resources On Motion by Councilmember Carlyle, seconded by Councilmember Edson, this Ordinance was recommended for approval to the City Council - Regular Session due back on 10/16/2018. The vote was unanimous. Aye: 3 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Absent: 2 - Alternate Binney Vice Chair Lopez D. BILL NO. An Ordinance approving the award of RFP No. 2018-066 for Waste Removal and 18-175 Recycling Services to WCA of Missouri, LLC based on the attached proposal composite score sheet and authorizing the City Manager to enter into and execute an Agreement No. 2018-066 for the same by and on behalf of the City of Lee's Summit Missouri. (F&BC 10-1-18) Presenter: Christal Weber, Assistant City Manager of Operations Motion by Councilmember Carlyle, seconded by Councilmember Edson, this Ordinance was recommended for approval to the City Council - Regular Session due back on 10/16/2018. The vote was unanimous. Aye: 3 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Absent: 2 - Alternate Binney Vice Chair Lopez The City of Lee's Summit Page 2 Printed on 3/1/2019  Finance and Budget Committee Action Letter October 1, 2018 E. BILL NO. An Ordinance approving Amendment No. 4 to the budget for the fiscal year 18-177 ending June 30, 2019, as adopted by Ordinance No. 8405, by revising the authorized amount of Full Time Equivalents for the City of Lee’s Summit Finance Department. (F&BC 10-1-18) Presenter: Bette Wordelman, Deputy Finance Director On motion by Councilmember Edson, seconded by Councilmember Carlyle, this Ordinance was recommended for approval to the City Council - Regular Session due back on 10/16/2018. The vote was unanimous. Aye: 3 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Absent: 2 - Alternate Binney Vice Chair Lopez F. 2018-2319 Presentation and consideration of a Resolution funding North Gateway Welcome Monument project and Lee's Summit Municipal Building Authority close out costs. (F&BC 10-1-18) Presenter: Conrad Lamb, Finance Director Motion by Councilmember Edson, seconded by Councimember Carlyle, this Presentation was recommended for approval to the City Council - Regular Session due back on 10/16/2018. The vote was unanimous. Aye: 3 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Absent: 2 - Alternate Binney Vice Chair Lopez G. BILL NO. An Ordinance authorizing and directing the issuance of $3,658,000.00 principal 18-169 amount of General Obligation Bonds, Series 2018A, and authorizing certain other documents and actions by the City. (F&BC 10-1-18) Presenter: Conrad Lamb, Finance Director On Motion by Councilmember Carlyle, seconded by Councilmember Edson, this Ordinance was recommended for approval to the City Council - Regular Session due back on 10/2/2018. The vote was unanimous. Aye: 3 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Absent: 2 - Alternate Binney Vice Chair Lopez The City of Lee's Summit Page 3 Printed on 3/1/2019  Finance and Budget Committee Action Letter October 1, 2018 H. BILL NO. An Ordinance approving Amendment No. 3 to the original adopted budget, 18-176 Ordinance No. 8405 for the fiscal year ending June 30, 2019, by revising the authorized expenditures for the City of Lee’s Summit to correct an entry error for the Fleet Operations Fund. (F&BC 10-1-18) Presenter: Nick Edwards | Assistant City Manager Motion by Councilmember Carlyle, seconded by Councilmember Edson this Ordinance was recommended for approval to the City Council - Regular Session due back on 10/16/2018. The vote was unanimous. Aye: 3 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Absent: 2 - Alternate Binney Vice Chair Lopez I. 2018-2321 Review of the FY20 Budget Calendar and Process (F&BC 10-1-18) Presenter: Nick Edwards | Assistant City Manager This was a presentation only. No action required.. J. BILL NO. An Ordinance of the City Council of the City of Lee’s Summit, Missouri 18-168 accepting the grant award in the amount of $450,000 from the U.S. Department of Justice, Office on Violence Against Women, for a collaboration between the City of Lee’s Summit and Hope House, Inc. on community-defined solutions to violence against women. (F&BC 10-1-18) Recommendation: Recommendation: Motion by Councilmember Edson, seconded by Councilmember Carlyle, this Ordinance was recommended for approval to the City Council - Regular Session due back on 10/2/2018. The vote was unanimous. (F&BC 10-1-18) Presenter: Chief Travis Forbes Motion by Councimember Edson, seconded by Councilmember Carlyle, this Ordinance was recommended for approval to the City Council - Regular Session due back on 10/16/2018. The vote was unanimous. Aye: 3 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Absent: 2 - Alternate Binney Vice Chair Lopez 6. Roundtable 7. Adjournment The meeting was adjourned at 6:40 p.m. Next Meeting: Nov. 5, 2018 - 5:00 p.m. For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Legislative Information Center website at "lsmo.legistar.com" The City of Lee's Summit Page 4 Printed on 3/1/2019