Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, November 5, 2018 5:00 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. Call to Order 2. Roll Call Councilmember Binney was not present as an alternate was not needed. Present: 3 - Councilmember Phyllis Edson Chairperson Bob Johnson Vice Chair Beto Lopez Absent: 2 - Alternate Rob Binney Councilmember Trish Carlyle 3. Approval of Agenda Motion by Mayor Pro Temp Lopez, seconded by Councilmember Edison, the agenda was approved by unanimous vote. Aye: 3 - Councilmember Edson Chairperson Johnson Vice Chair Lopez Aye: 3 - Councilmember Edson Chairperson Johnson Vice Chair Lopez Absent: 2 - Alternate Binney Councilmember Carlyle Absent: 2 - Alternate Binney Councilmember Carlyle 4. Public Comments 5. Business A. 2018-2391 Approval of Action Letter from the September 5, 2018 Finance and Budget Committee meeting. Motion by Councilmember Edson, seconded by Mayor Pro Temp Lopez, the Action Letter from October 1, 2018 was approved. The City of Lee's Summit Page 1 Printed on 3/1/2019  Finance and Budget Committee Action Letter November 5, 2018 Aye: 3 - Councilmember Edson Chairperson Johnson Vice Chair Lopez Absent: 2 - Alternate Binney Councilmember Carlyle B. 2018-2394 Investment Portfolio Report for the quarter ending September 30, 2018 Recommendation: Recommendation: [Enter Recommendation Here] Presenter: Sherri Staub, Cash Management Officer This was a presentation only - no action required. C. 2018-2393 Discussion of new revenue sources and cost reductions. Presenter: Bette Wordelman, Finance Director This was a presentation only. D. 2018-2395 Presentation regarding the City's capacity for debt issuance. Presenter: Bette Wordelman, Finance Director This was a presetation only. E. BILL NO. An Ordinance approving the Award of Bid No. 2019-031 for the acquisition of a 18-191 Unitrends Data Back Up Solution from Alexander Open Systems, Inc. and authorizing the City Manager to enter into and execute an agreement for the same on behalf of the City of Lee's Summit, Missouri in the amount of $137,156.22. (F&BC 11/5/18) Recommendation: Recommendation: Staff recommends approval of An Ordinance approving the Award of Bid No. 2019-031 for the acquisition of a Unitrends Data Back Up Solution from Alexander Open Systems, Inc. and authorizing the City Manager to enter into and execute an agreement for the same on behalf of the City of Lee's Summit, Missouri in the amount of $137,156.22. Presenter: Stephen L. Marsh, Chief Technology Officer Motion by Councilmember Edson, seconded by Mayor Pre Temp Lopez, this Ordinance was recommended for approval to the City Council - Regular Session due back on 11/13/2018. The vote was unanimous. Aye: 3 - Councilmember Edson Chairperson Johnson Vice Chair Lopez Absent: 2 - Alternate Binney Councilmember Carlyle F. BILL NO. An Ordinance approving the use of a cooperative purchase agreement between 18-192 Cooperating School Districts of Greater Kansas City, Inc. and Alexander Open Systems, Inc., contract # C062518, to purchase hardware, software, and services. (F&BC 11/5/18) Recommendation: Recommendation: Staff recommends approval of An Ordinance approving the use of a cooperative purchase agreement between Cooperating School Districts of Greater Kansas City, Inc. and Alexander Open Systems, Inc., contract # C062518, to purchase hardware, software, and services. The City of Lee's Summit Page 2 Printed on 3/1/2019  Finance and Budget Committee Action Letter November 5, 2018 Presenter: Stephen L. Marsh, Chief Technology Officer Motion by Mayor Pre Temp Lopez, seconded by Councilmember Edson, this Ordinance was recommended for approval to the City Council - Regular Session due back on 11/13/2018. The vote was unanimous. Aye: 3 - Councilmember Edson Chairperson Johnson Vice Chair Lopez Absent: 2 - Alternate Binney Councilmember Carlyle G. BILL NO. An Ordinance authorizing the Mayor to execute an Intergovernmental 18-193 Agreement by and between the City of Lee's Summit, Missouri, by and through the Lee's Summit Parks and Recreation Board and Jackson County, Missouri for parking accomodations for the 2018 Trip the Light Fantastic Bike Ride. (F&BC 11/5/18) Recommendation: Recommendation: Staff recommends approval of an Ordinance authorizing the Mayor to execute an Intergovernmental Agreement by and between the City of Lee's Summit, Missouri, by and through the Lee's Summit Parks and Recreation Board and Jackson County, Missouri for parking accomodations for the 2018 Trip the Light Fantastic Bike Ride. Presenter: Jackie McCormick Heanue, Superintendent of Legal Services & Human Resources Motion by Councilmember Edson, seconded by Mayor Pro Temp Lopez, this Ordinance was recommended for approval to the City Council - Regular Session due back on 11/13/2018. The vote was unanimous. Aye: 3 - Councilmember Edson Chairperson Johnson Vice Chair Lopez Absent: 2 - Alternate Binney Councilmember Carlyle H. BILL NO. An Ordinance authorizing the Mayor to execute an Intergovernmental 18-194 Agreement by and between the City of Lee's Summit, Missouri, by and through the Lee's Summit Parks and Recreation Board and the Mid Continent Public Library for Cultural Arts Programming entitled "A Christmas Carol." (F&BC 11/5/18) Recommendation: Recommendation: Staff recommends approval of an Ordinance authorizing the Mayor to execute an Intergovernmental Agreement by and between the City of Lee's Summit, Missouri, by and through the Lee's Summit Parks and Recreation Board and the Mid Continent Public Library for Cultural Arts Programming entitled "A Christmas Carol." Presenter: Jackie McCormick Heanue, Superintendent of Legal Services & Human Resources Motion by Mayor Pro Temp Lopez, seconded by Councilmember Edson, this Ordinance was recommended for approval to the City Council - Regular Session due back on 11/13/2018. The vote was unanimous. Aye: 3 - Councilmember Edson Chairperson Johnson Vice Chair Lopez Absent: 2 - Alternate Binney Councilmember Carlyle The City of Lee's Summit Page 3 Printed on 3/1/2019  Finance and Budget Committee Action Letter November 5, 2018 I. BILL NO. An Ordinance amending the Schedule of Fees and Charges for the City of Lee's 18-195 Summit to establish a credit card service fee for property tax payments and fees and charges for tax abatement incentives, administration of tax increment financing plans and special funding districts. (F&BC 11/5/18) Recommendation: Recommendation: Staff recommends approval Presenter: Nick Edwards, Assistant City Manager Motion by Mayor Pro Temp Lopez, seconded by Councilmember Edson, this Ordinance was recommended for approval to the City Council - Regular Session due back on 11/13/2018. The vote was unanimous. Aye: 3 - Councilmember Edson Chairperson Johnson Vice Chair Lopez Absent: 2 - Alternate Binney Councilmember Carlyle J. BILL NO. An Ordinance approving Amendment No. 5 to the budget for the fiscal year 18-196 ending June 30, 2019, as adopted by Ordinance No. 8405, by revising the authorized expenditures and full time equivalents for the City of Lee's Summit and establishing the annual budget for Fund 205 - Longview Community Center. (F&BC 11/5/18) Recommendation: Recommendation: Staff Recommends approval of An Ordinance approving Amendment No. 5 to the budget for the fiscal year ending June 30, 2019, as adopted by Ordinance No. 8405, by revising the authorized expenditures and full time equivalents for the City of Lee's Summit and establishing the annual budget for Fund 205 - Longview Community Center. Presenter: Jackie McCormick Heanue, Superintendent of Legal Services and Human Resources Motion by Councilmember Edson, seconded by Mayor Pro Temp Lopez - at this time Councilmember Edson made a motion to establish Fund 205 as part of this approval. It was seconded by Mayor Pro Temp Lopez. The Ordinance was recommended for approval as amended to the City Council - Regular Session due back on 11/13/2018. The vote was unanimous. Aye: 3 - Councilmember Edson Chairperson Johnson Vice Chair Lopez Absent: 2 - Alternate Binney Councilmember Carlyle K. 2018-2396 Presentation of FY19 Q1 Financial Dashboards Presenter: Nick Edwards | Assistant City Manager Nick Edwards made this presentation. No action required. 6. Roundtable 7. Adjournment Meeting adjourned at 6:30 p.m. Next Meeting December 3, 2018 5:00 pm For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Legislative Information Center website at "lsmo.legistar.com" The City of Lee's Summit Page 4 Printed on 3/1/2019  Finance and Budget Committee Action Letter November 5, 2018 The City of Lee's Summit Page 5 Printed on 3/1/2019