Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, December 17, 2018 5:00 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. Call to Order 2. Roll Call Present: 3 - Alternate Rob Binney Councilmember Phyllis Edson Chairperson Bob Johnson Absent: 2 - Councilmember Trish Carlyle Vice Chair Beto Lopez 3. Approval of Agenda This was approved. 4. Public Comments No Public Comments 5. Business A. 2018-2429 Minutes from F&BC Nov. 5, 2018 meeting This Minutes were approved. B. 2018-2494 Review of open records response regarding Lee's Summit Chamber of Commerce funding (F&BC 12-17-18) Presenter: Bette Wordelman, Finance Director This was a discussion item. No action taken. The City of Lee's Summit Page 1 Printed on 3/1/2019  Finance and Budget Committee Action Letter December 17, 2018 C. BILL NO. An Ordinance approving the Award of Bid No. 2019-016 for Tow Services for a 19-05 one-year term with up to four, one-year renewals to Ron’s Auto & Truck Towing, LLC, and authorizing the City Manager to execute the same by and on behalf of the City. (F&BC 12-17-18) Recommendation: City staff recommends approval of an ordinance approving the award of Bid No. 2019-016 for a contract with a one-year term with up to four, one-year renewals for tow services on an as needed basis to Ron’s Auto & Truck Towing, LLC and authorizing the City Manager to execute the same by and on behalf of the City. Presenter: Bette Wordelman, Finance Director Motion by Councilmember Binney, seconded by Councilmember Edson, this Ordinance was recommended for approval to the City Council - Regular Session due back on 1/8/2019. The vote was unanimous. Aye: 3 - Alternate Binney Councilmember Edson Chairperson Johnson Absent: 2 - Councilmember Carlyle Vice Chair Lopez D. BILL NO. An Ordinance approving a Sole Source Enterprise Agreement with 19-06 Environmental Systems Research Institute, Inc. for unlimited licensing and software maintenance services; and authorizing the City Manager to enter into and execute an agreement for the same on behalf of the City of Lee’s Summit, Missouri. (F&BC 12-17-18) Recommendation: Recommendation: Staff Recommends approval of An Ordinance Approving a Sole Source Enterprise Agreement with Environmental Systems Research Institute, Inc. for Unlimited Licensing and Software Maintenance Services; and Authorizing the City Manager to Enter into and Execute an Agreement for the Same on Behalf of the City of Lee’s Summit, Missouri. Presenter: Stephen L. Marsh, Chief Technology Officer Motion by Councilmember Edson, seconded by Councilmember Binney this Ordinance was recommended for approval to the City Council - Regular Session due back on 1/8/2019. The vote was unanimous. Aye: 3 - Alternate Binney Councilmember Edson Chairperson Johnson Absent: 2 - Councilmember Carlyle Vice Chair Lopez The City of Lee's Summit Page 2 Printed on 3/1/2019  Finance and Budget Committee Action Letter December 17, 2018 E. BILL NO. An Ordinance authorizing the Mayor to execute an Intergovernmental 19-07 Agreement by and between the City of Lee’s Summit, Missouri, by and through the Lee’s Summit Parks and Recreation Board and Jackson County, Missouri Parks and Recreation for facility use to support programming for various Jackson County, Missouri Parks and Recreation Programs. (F&BC 12-17-18) Recommendation: Recommendation: Staff recommends approval of an Ordinance authorizing the Mayor to execute an Intergovernmental Agreement by and between the City of Lee’s Summit, Missouri, by and through the Lee’s Summit Parks and Recreation Board and Jackson County, Missouri Parks and Recreation for Facility Use to support programming for various Jackson County, Missouri Parks and Recreation Programs. Presenter: Jackie McCormick Heanue, Superintendent of Legal Services and Human Resources Lee's Summit Parks and Recreation Motion by Councilmember Binney, seconded by Councilmember Edson, this Ordinance was recommended for approval to the City Council - Regular Session due back on 1/8/2019. The vote was unanimous. Aye: 3 - Alternate Binney Councilmember Edson Chairperson Johnson Absent: 2 - Councilmember Carlyle Vice Chair Lopez The City of Lee's Summit Page 3 Printed on 3/1/2019  Finance and Budget Committee Action Letter December 17, 2018 F. 2018-2474 Review of FY19 October General Fund Financial Dashboards (F&BC 12-17-18) Presenter: Nick Edwards, Assistant City Manager Presentation only. No action required. 6. Roundtable Councilmember Johnson asked that all future F&BC meetings be scheduled for the 2nd Monday of each month. 7. Adjournment Meeting was adjourned at 6:00 p.m. For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Legislative Information Center website at "lsmo.legistar.com" The City of Lee's Summit Page 4 Printed on 3/1/2019