City Council

SPECIAL CITY COUNCIL MEETING TUESDAY, NOVEMBER 30, 2021 CITY HALL 22710 E COUNTRY VISTA DRIVE 7:00 P.M. HELD REMOTELY GOVERNOR INSLEE’S ORDER 20-28.15 regarding the OPMA remains in effect. It requires public meetings / hearings to be held remotely with the option of also holding an in- person component to a public meeting / hearing if certain conditions are met. At the present time the City of Liberty Lake has determined not to hold an in-person component to a public meeting / hearing. To join the meeting: https://us02web.zoom.us/j/87138294653?pwd=ditreEVPMUM2SFZvZ1N4ekFWM1RpUT09 Meeting ID: 871 3829 4653 Passcode: 293059 Dial by your location +1 253 215 8782 US (Tacoma) 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. WORKSHOP DISCUSSION A. 2022-2027 Capital Facilities Plan B. Unfunded Projects 7. ORDINANCES A. Ordinance No. 282 – Regular Property Tax Levy 8. ADJOURNMENT WORKSHOP DISCUSSION MATERIAL  2022 -2027 Proposed Capital Facilities Plan November 16, 2021  Table of Contents Page Executive Summary…………………………………………………………………………………….... 1 Glossary of Funding Acronyms…………………………………………………………..………….. 3 Transportation & Pedestrian Projects………………………………………………….…………. 5 Parks & Public Facilities……………………………………………………………………….…………. 11 Equipment & Technology…………………………….………………………………………………… 13 Projects by Others………………………………………………………………………………………….. 17 Unfunded Projects…………………………………………………………...…………………………… 23  2022 -2027 PROPOSED CAPITAL FACILITIES PLAN EXECUTIVE SUMMARY The City of Liberty Lake Capital Facilities Plan is a planning document that is adopted annually and appended to the City of Liberty Lake Comprehensive Plan by reference. The document reflects the plan for the City of Liberty Lake’s capital investments, including both new projects and asset management investments, envisioned to be implemented over the next 6 years. 2022 proposed capital investments are reflected in the City of Liberty Lake Proposed 2022 Budget, which is being reviewed and will be adopted concurrently with the Capital Facilities Plan. Any amendments made by City Council to the Capital Facilities Plan in year 2022 will also need to be amended in the City of Liberty Lake Proposed 2022 Budget. Funding investments for 2022 in the proposed 2022-2027 Capital Facilities Plan (CFP) are summarized below: 2022 Proposed Capital Investments Kramer Parkway Overpass & Roadway Extension $2,300,000 Trailhead Clubhouse, Driving Range & Parking $8,000,000 Public Works Building & Final Site Improvements $1,080,000 Library Facility Upgrades $100,000 Public Art $34,000 Grant-funded Infrastructure Projects: • Kramer Pkwy Partial Reconstruction1 $1,520,000 • Technology $373,360 • Stormwater Master Plan $200,000 Traffic Operational Improvements: • Legacy Ridge/CV Signal $650,000 • CV Operational Improvements Design $135,000 • Design – Appleway / CV Blvd Intersection Improvements $40,000 • Solar-powered flashing speed limit sign $5,500 Annual Street Maintenance Allocation $100,000 Project Development- Streets 2 $100,000 Trails & Pedestrian Pathways $380,000 Parks / Public Facilities Maintenance Projects $613,700 Essential Equipment (New & Replacement) $424,300 TOTAL CAPITAL INVESTMENT, 2022 $16,055,860 1Funding decision in November; Project needs to proceed regardless of the outcome 2Contingency fund for design in the event of roadway failure City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 1 All cost estimates within this proposed CFP reflect the full cost of design, ROW acquisition (where applicable), construction, inspection, and contingency. This CFP was developed utilizing the adopted 2021-2026 Capital Facilities Plan, with modifications as based upon the Council-adopted 2022-2027 Transportation Improvement Plan, and updated cost information. Portions of some projects funded in 2021 that were deferred due to supply-chain and staffing issues are carried over to 2022. Maintenance Projects for Parks & Public Facilities reflect funding for specific projects identified in the asset management software, with prioritized maintenance projects reflected in the 2022 budget to protect the City’s existing investments. The maintenance projects identified in the CFP include design and engineering costs, equipment, taxes, and contingency where applicable. Utilities and Transportation Capital Projects by Others were updated, based upon input from Liberty Lake Water & Sewer District, Spokane Transit, and Greenstone. City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 2  GLOSSARY OF FUNDING ACRONYMS ABBREVIATION FUNDING SOURCE APA Aquifer Protection Fund ARP American Rescue Plan CW Connecting Washington GF General Fund GOLF Golf Enterprise Fund HRM Harvard Road Mitigation Fund LIB CAP Library Capital Fund LIFT Local Improvement Financing Tool OTR Funding By Others REET Real Estate Excise Tax STREETS Street Fund STRMW Stormwater Fund TIB Transportation Improvement Board Grant TIF Tax Increment Financing UT Utility Tax - Streets Capital City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 3 City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 4  Transportation & Pedestrian Projects City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 5 City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 6 City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 7  TRANSPORTATION & PEDESTRIAN PROJECT DESCRIPTIONS Transportation Projects TP-1 - Harvard Rd Bridge Widening/ Kramer Parkway Overpass: Combines Harvard & Henry Roads, as state funding is intertwined, and depends on credits for ROW, etc. For the Harvard Road bridge widening and ramp improvements, construction has been completed, thought the project has not yet been closed out. Kramer Parkway Overpass and Roadway extension construction is underway, with construction anticipated to continue through 2022. TP-2 - Country Vista & Legacy Ridge Intersection Improvements: A contract has been awarded for signal installation, with construction anticipated to begin in the spring. TP-3 - Country Vista Rebuild/Operational Improvements: Improvement costs to include design, construction, inspection, and contingency for pavement replacement and operational corridor improvements to include landscape islands, pedestrian crossings, as may be identified in Network Analysis and Corridor Study, from Liberty Lake Road west to the City limits. Design will be undertaken in 2022 to allow for grant applications to be pursued, with construction planned for 2024 and 2025. TP-4 - Country Vista & Appleway Intersection Improvements: Intersection improvements to include design, construction, inspection and contingency, for the addition of a right turn lane. TP-5 - Appleway Improvements - Fairway to E City Limits: Improvement costs to include design, construction, inspection and contingency, for road widening, sidewalks, swales, and street trees along frontages not subject to developer improvements, and the addition of medians consistent with Appleway Avenue’s aesthetic corridor designation. Design is programmed for 2025 to allow for grant applications to be pursued, with construction programmed for 2027. TP-6 - Mission Ave Frontage Improvements - Southside, City Limits east to Glenbrook: Acquisition of right-of-way, and design, construction, inspection and contingency for road widening, curbs, swales, street trees and sidewalks along the south side of Mission Avenue, from City limits east to Glenbrook. Funding for design programmed for 2025 with construction anticipated in 2026. TP-7 - Smart Signal Control: To provide signal coordination on Appleway and Liberty Lake /Harvard Road. Cost includes signal communication consultant, controller communication, installation and cloud storage. Funding for this project has been deferred to 2023 to allow for the incorporation of Kramer Parkway/ Country Vista traffic signal into the network. City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 8 TP-8 - Stormwater Master Plan: With funding from Washington State Department of Ecology’s CMAQ grant, along with a small match from the Stormwater Reserves and Aquifer Protection funds, the master plan will help the City develop a policy and capital improvement plan to maintain and upgrade the City’s stormwater management facilities. TP-9 - Project Development: This $100,000 is a contingency fund to allow for the design of unplanned roadway repairs. TP-10 - Solar-powered Flashing Speed Signs: This 2022 project includes the cost of equipment and installation of solar-powered flashing speed limit signs on Appleway, between Molter Road and the eastern City limits to promote driver awareness and calm traffic TP-11 - Annual Street Maintenance Allocation: Annual funding for pot-hole repair, crack sealing, restriping, and roadway repairs and maintenance. TP-12 - Mission Avenue Overlay– Country Vista to Molter Rd: This maintenance project is programmed for 2023, given relative roadway condition, and will be a candidate for TIB preservation grant to cover 70% of the cost. TP-13 - Sprague Avenue Overlay: Potential grind and overlay project proposed for 2026 for possible TIB grant funding at 70%. TP-14 - Kramer Parkway Partial Reconstruction: Based upon geotechnical evaluation of the roadway, the planned overlay project has been updated to a partial reconstruction project, with cost updated based upon actual design. Originally planned for construction in 2024, construction is now proposed for 2022 based on current roadway conditions. An application has been submitted to TIB for grant funding, with the results of that application anticipated shortly. TP-15 - Pavement Condition Study/ Preservation Master Plan: This 2024 project proposes to complete a City-wide pavement condition study, and to develop a data-driven street preservation master plan to identify and prioritize needed roadway preservation projects as the City’s infrastructure ages. TP-16 – Appleway Overlay: Overlay project from Fairway Lane to E City Limits, is a new project, based upon current roadway conditions. Staff will apply for potential TIB funding in 2022, for construction in 2023. City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 9 Pedestrian Projects TP-17 – Sidewalk & Pathway Maintenance: Annual maintenance allocation to address major sidewalk and trail maintenance projects, such as repaving of trails, or repair/replacement of ADA accessible pedestrian ramps, along with minor maintenance and repair activities, to include crack- sealing, sidewalk grinding or lifting, etc. TP-18 - Annual Pedestrian Crossing Allocation: Funding for pedestrian crossing improvements and flashing beacons. Funding proposed to address crossings at Bitterroot & Mission, Boone & Malvern, Boone & Stevenson, Country Vista and Sharp, Harvest Parkway & Nora, and Country Vista Blvd. & Blueridge, to be spread over 2022 and 2023. TP-19 - Sidewalk Improvements on Madson, from Mission to Appleway: Proposed construction of missing sidewalks on either side of Madson, south of Appleway in 2025. TP -20 - Sidewalk Improvements-Mission Ave, Northside, between Aladdin & Caufield: Remaining funds from the sidewalk Improvements to close sidewalk gaps on the north side of Mission from City limits to SW corner of River Crossing East, and Mission Ave Temporary Trail grindings in 2019. This project will address the final, 330-foot sidewalk gap on north side of Mission Ave, west of Caulfield & east of Aladdin. Design is underway and will be bid by year’s end, with construction planned for spring of 2022. TP-21 - Sidewalk Master Plan: Funding for potential project in moved to 2024 to allow inventory to be completed and incorporated in pavement condition software as a foundation in the master plan to identify and prioritize pedestrian projects. City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 10  Parks & Public Facilities Projects City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 11 City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 12  PARKS & PUBLIC FACILITIES PROJECT DESCRIPTIONS Parks & Public Facilities Capital Projects PF-1 - Trailhead Facility Upgrades: Funding for the demolition and reconstruction of the Trailhead Club house to include the pro shop, offices, a full-service bar and restaurant (lease space), flex space for public meetings/events, and cart storage. This project is approved as a design build with contraction anticipated to be completed in 2023. PF-2 - Public Works Yard Development: Clearing, grading, site planning, permanent fencing, permanent lighting, electricity, temporary structures, utility installation and frontage improvements have been completed to date. Design for the building and final site improvements is underway. The project is anticipated to be bid in early 2022, with construction to be completed by early 2023. PF-3 - Shade Structure for Rock Hill Park: Project originally funded at $20,000 for installation has been deferred to 2023. PF-4 - Library Facility Upgrades: Funding to allow the City to hire an architect for the purpose of evaluating the current building’s capacity to accommodate the areas deemed inadequate or poor in the Library Needs Assessment, with funding for improvements as identified by the architect spread over the next several years. PF-5 - Public Art: Funding proposal as recommended in the Strategic Plan by the Parks & Art Commission. City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 13 PF-6 - Kiosks: Electronic public information kiosks to be piloted at Pavillion Park and Orchard Park in 2024 and 2025. Estimated cost is $50,000 per kiosk. When funded, City will also need to incorporate funding for software maintenance in the operating budget. PF-7- Pavillion Park Improvements: Site and facility improvements to include shingle roof replacement; replacement of wind screens; lighting and electrical updates. Staff will prioritize project list based on priority, need and resources. PF-8 – Rocky Hill Park Improvements: Restroom building lighting improvements. PF-9 – Trailhead Improvements: 2021 funding addressed essential maintenance at the facility. With construction of a new facility (see PF-1), no maintenance funds have been programmed for 2022 through 2027. PF-10 - Town Square Improvements: Funding in 2021 was for essential maintenance; maintenance as needed in out years (2024 – 2027) to be determined. PF-11 City Hall Building Improvements: City Hall campus includes the main building, little house, maintenance shop and site. Maintenance for 2022 includes the following: facility structure repairs including paint, tile flooring and carpeting, lighting updates and doors; fire alarm system and water heater updates. PF -12 – City Hall Parking Lot Configuration: Funding in 2023 to reconfigure the parking to maximize parking, repave and stripe, replace lighting, repair sidewalks to meet newer ADA requirements, and address stormwater. May be consolidated with Trailhead parking lot improvements (see PF-1). PF – 13 Library / PD Site: Maintenance improvements to site and building include restroom exhaust fans, exterior window replacement and emergency lighting updates. City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 14  Equipment & Technology City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 13 City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 14 City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 15 City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 16  Projects by Others City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 17 City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 18 City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 19  UTILITY & TRANSPORTATION PROJECTS BY OTHERS Utilities-Capital Projects by Others: The following utility projects are developer driven, and will be constructed by others. They are included in the City’s CFP, however, because they are eligible for reimbursement through TIF/LIFT. • River District - Indiana Ave. Sewer (Trutina Development - Harvard Rd. to east of Harvard Rd.) • River District - Indiana Ave. Water (Trutina Development - Harvard Rd. to east of Harvard Rd.) • River District - Indiana Ave. Sewer (Bitterroot to Harvard Rd) • River District - Indiana Ave. Water (W. Of Harvard Rd. to W. Boundary of Courtyard Plat 2013.Pl0002) • River District - Sewer Lift Station, Force Main, & Other Associated Improvements • River District - Telido Station Offsite Sewer • River District - Telido Station Offsite Water Main • River District - Wellington St. Sewer • River District - Wellington St. Water Underground Utility Program (Liberty Lake Rd., Molter Rd., Mission Ave.) City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 20 Transportation Capital Projects by Others: The following transportation capital projects are developer driven, and will be constructed by others. They are included in the City’s CFP, however, because they are eligible for reimbursement through TIF/LIFT. • Harvard Rd & Indiana Ave Intersection Improvements • Harvard Road & Wellington Roundabout • Mission Improvements - Harvest Parkway east to Corrigan Road • Indiana Ave. (Trutina Development - Harvard Rd. to east of Harvard Rd.) • Indiana Ave. Water (Bitterroot to Harvard Rd.) • Transit Parking (STA Project – Location TBD) • Cataldo Extension & Connection – Phase I (Western States CAT) • Cataldo Extension & Connection – Phase II (Centennial Properties) • Indiana Ave Construction – Trutina, East of Harvard Rd City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 21 City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 22  Unfunded Projects City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 23 City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 24 City of Liberty Lake Proposed 2022 – 2027 Capital Facilities Plan 25 ORDINANCES  AGENDA ITEM NO.: 7A BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: November 30, 2021 2022 Property Tax Ordinance DEPT. OF ORIGIN: Administrative Services EXHIBIT: Ordinance DEPT. HEAD APPROVAL: Kyle Dixon EXPENDITURE REQUIRED: BUDGETED: For the 2022 Annual Budget SUMMARY STATEMENT Each year, State Law allows cities to levy regular property taxes upon the taxable property within its corporate limits to provide for annual current expenses budgeted for the City. The maximum allowable increase per year without a vote of the people is 1%. Due to the City's cash position and revenue sources, the Mayor and city staff recommend no increase to property taxes in 2022. Net effect on property tax income for 2022 is $29,204.10. This amount will be considered banked capacity and eligible for future use if deemed necessary by the City Council. The City is required to have the completed levy certification to the County Commissioners by November 30th of each year. RECOMMENDED ACTION 1. Second read Ordinance. Adopt Ordinance 282 as presented.  CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 282 AN ORDINANCE OF THE CITY OF LIBERTY LAKE, WASHINGTON, LEVYING THE REGULAR PROPERTY TAXES FOR THE CITY OF LIBERTY LAKE, WASHINGTON IN SPOKANE COUNTY FOR THE YEAR COMMENCING JANUARY 1, 2022 TO PROVIDE REVENUE FOR THE PROVISION OF CITY SERVICES AS SET FORTH IN THE CITY BUDGET. WHEREAS, State law authorizes the City of Liberty Lake to levy regular property taxes upon the taxable property within the corporate limits in order to provide revenue for the 2022 current expense budget of the City; WHEREAS, the City of Liberty Lake is authorized to levy $3.60 per $1,000.00 of assessed valuation subject to deduction of levies collected by a fire district in the amount of ($1.50); per assessed valuation; WHEREAS, the City Council, after a public hearing and after duly considering all relevant evidence and testimony presented, has determined that the City desires a 0% increase in property tax revenue from the previous year, while receiving increases resulting from the addition of new construction and improvements to property and any increase in the value of state assessed property; WHEREAS, the population of the City of Liberty Lake is 12,070; WHEREAS, RCW 84.52.020 requires the City Council on or before the 30th day of November to certify budget estimates to the Clerk of the Spokane County Board of Commissioners including amounts to be raised by taxing property in the City; WHEREAS, the City Council pursuant to notice has held a public hearing on the proposed budget estimates for 2022, including revenue sources which will fund the provision of services; and WHEREAS, after due consideration of the proposed 2022 budget and the related financial requirements the City Council desires to impose an ad valorem property tax as permitted by State law. NOW, THEREFORE, the City Council of the City of Liberty Lake, Washington, do ordain as follows: Section 1. 2022 Levy. There shall be and is hereby levied and imposed upon real property, personal property, all new construction, utility property, and all property resulting from any annexations as defined in RCW Chap. 84.02 and 84.55.005 in the City of Liberty Lake, Spokane County, Washington, a regular property tax increase over the 2021 amount of $0.00 which is 0% for the year commencing January 1, 2022, plus any additional revenue resulting from new construction and improvements to property and any increase in the value of state-assessed property. The City of Liberty Lake will bank this capacity in the event this increase is needed for subsequent years. The regular property tax levied through this Ordinance is for the purpose of receiving revenue to make payment upon the general indebtedness of the City of Liberty Lake, the general fund obligations and for the payment of services performed by or for the City during the 2022 calendar year.  Section 2. Notice to Spokane County. Pursuant to RCW 84.52.020, the City Clerk shall certify to the County Legislative Authority a true and correct copy of this Ordinance, as well as, the budget estimates adopted by the City Council in order to provide for and direct that the taxes levied herein shall be collected and paid to the City Treasurer of the City of Liberty Lake at the time and in the manner provided by the laws of the State of Washington. PASSED by the City Council this ___ day of November 2021 Mayor, Cristella Kaminskas ATTEST: _______________________________ City Clerk, Kelsey Wright APPROVED AS TO FORM: _______________________________ City Attorney, Sean P. Boutz Date of Publication: Effective Date: