Community Engagement Commission

COMMUNITY ENGAGEMENT COMMISSION MEETING AGENDA WEDNESDAY, OCT. 16, 2024 – 6:00 P.M. 22710 E. COUNTRY VISTA DRIVE The purpose of the Community Engagement Commission is to serve in an advisory capacity to the mayor and City Council. The Commission’s role is to gather ideas, input, and feedback from community members, and to advise and guide city leadership. • Sign up to provide public comment at the meeting via calling in. • Submit written public comment prior to 4:00 p.m. on the date of the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of meeting of Sept. 18, 2024 4. PUBLIC COMMENTS 5. CITY HALL UPDATES (David Goehner) a. See handout 6. DISCUSSIONS & BUSINESS a. Farmers Market: 2024 wrap-up, overview, and suggestions b. HUB Family Fun Fest report (Mark & Summer) c. Community Satisfaction Survey: Comments on 2024 report & suggestions for 2025 survey outreach d. Video project (Robin) e. CEC work plan update f. Other upcoming opportunities? 7. NEXT MEETING: Nov. 20, 2024, at 6 p.m. a. Requested items for agenda? 8. ADJOURNMENT  JOIN ZOOM MEETING To view the meeting live via Zoom, join the Zoom web meeting at: https://us02web.zoom.us/j/81440267233?pwd=SkxldUZobnhvbEcyZ1U4YndLcnRJZz09 Meeting ID: 814 4026 7233 PUBLIC COMMENT If you wish to provide oral public comments during the Community Engagement Commission meeting, you may do so in-person at City Hall or virtually via zoom. You may speak in-person at City Hall, or if you wish to speak via zoom, please join the zoom meeting using the meeting information above. Public comments will be invited during the appropriate section of the agenda, at which time you can send a request to speak to our meeting host using the chat function within the zoom meeting. WRITTEN PUBLIC COMMENTS If you wish to provide written public comments for the Community Engagement Commission meeting, please email your comments to tgarcia@libertylakewa.gov by 4:00 p.m. the day of the commission meeting and include all the following information with your comments: 1. The meeting date 2. Your first and last name 3. If you are a Liberty Lake resident 4. The agenda item(s) you are speaking about If providing written comments, the comments received will be acknowledged during the public meeting, but not read. All written comments received by 4:00 p.m. will be provided to commission members in advance of the meeting.  CITY OF LIBERTY LAKE Community Engagement Commission Minutes Sept. 18, 2024 – 6:00 p.m. CALL TO ORDER: The meeting of the Community Engagement Commission was called to order on Sept. 18, 2024, at 6:00 p.m. ROLL CALL: Position 1: Robin Bekkedahl Present Position 7: Vacant Position 2: Bill Norman Present Position 8: Aaron Asmus Excused Position 3: Vacant Position 9: Mark Saba Present Position 4: Summer Darrow Present Communications specialist David Goehner Present Position 5: Cynthia Gamboni Excused City administrator Mark McAvoy Present Position 6: Arlene Fisher Maurer Online APPROVALS: Commissioner Saba moved to excuse commissioners Asmus and Gamboni, which was seconded by Commissioner Darrow. The motion carried unanimously. Commissioner Bekkedahl requested that item “6.g. Video” be added to the agenda. Commissioner Saba moved and Commissioner Darrow seconded to approve the meeting’s agenda with that amendment, which was approved unanimously. Commissioner Norman moved to accept the meeting minutes of the joint workshop with the City Planning Commission from Aug. 7, 2024, and Commissioner Fisher Maurer seconded. The motion carried unanimously. Commissioner Norman moved to accept the meeting minutes of the regular meeting from Aug. 14, 2024, and Commissioner Darrow seconded. The motion carried unanimously. PUBLIC COMMENTS: Tom Sahlberg commented on the commission’s involvement with the recent town hall event and the comprehensive plan logo, and on the city staff’s events promotions. CITY HALL UPDATES: David Goehner introduced the City Hall Update that had been mailed out earlier in the week, adding updates from the previous night’s City Council meeting, with initial details about the Comprehensive Plan Kickoff meeting that had been announced for Oct. 21. DISCUSSIONS & BUSINESS: A – Comments on Sept. 10 town hall meeting: Commissioners’ discussions addressed the possibilities about the frequency of future events, providing a summary of developments that have taken place since the previous town hall, having an earlier start time, including A-frames for advertising, and adding a picture to the mailer card. Commissioner Norman volunteered to provide comments about the Sept. 10 town hall and summarize the commissioners’ discussions during the next City Council meeting. B – Update on comprehensive plan public engagement: Commissioner Darrow provided a brief update of her meeting with city staff and Planning Commission representatives to develop the comprehensive plan’s logo. C – Update on library’s August design survey: Commissioner Bekkedahl shared a summary of the results and activities from the library’s recent online survey and in-person questionnaires about the design and service features of the upcoming new library facility. D – Community Satisfaction Survey: Mark McAvory provided updates on the upcoming report of the 2024 Community Satisfaction Survey and the plans for the 2025 survey. He said he planned to have a discussion at a later date to address ways to boost participation for the next survey. Commissioner Darrow suggested including a point of contact for some departments as part of the report, and to eventually have online links to survey results from previous years. E – CEC work plan: Commissioner Bekkedahl requested that members submit material to Commissioner Asmus, and said the commission would address the work plan further at the October meeting. F – Other upcoming opportunities: No comments were made. G – Video: Commissioner Bekkedahl suggested that a video be developed that addressed a single theme, suggesting one on patriotism, which would incorporate the Hometown Heroes project, the 4th of July Community Parade, and civic engagement. She added that the Parks and Arts Commission has been pursuing interpretive signage, and that she has been making contacts with videographer possibilities. Commissioner Fisher Maurer suggested interviewing residents of the Trutina community. NEXT MEETING AGENDA ITEMS: No agenda items were suggested. ADJOURNMENT: The meeting was adjourned at 7:30 p.m. The next regular meeting will be held on Oct. 16, 2024.  City Hall Updates for Community Engagement Commission 10-14-2024 1. 2024 Community Satisfaction Survey • Report of the 2024 Community Satisfaction Survey was posted at the start of October in the “Strategic Plan” web page and, currently, on the city’s homepage. The survey is also the subject of the current episode of “The Liberty Lake Deep Dive.” Plus, this week we are providing a series of 5 daily highlight facts from the survey on the city’s website, each with a link to the full survey report. • Clarification to know and share: The article about the survey on p. 8 in the October “Splash” conveys that about 45% of the respondents were “at least somewhat confident” in the ability of Liberty Lake’s city government to act in the best interest of the people of Liberty Lake. However, the newspaper added the “at least” phrasing to the category of “somewhat confident”, and the figure cited there in the article is really only the figure for the response option of “somewhat confident.” The options of “very confident” and “extremely confident” that are also referenced in the article are each 2 totally separate other options. If those 3 options are combined, there were actually 78.8% of the respondents who indicated they were “at least” somewhat confident about Liberty Lake’s city government to act in the best interest of the people. (In comparison, the combined total of those who responded “less confident” or “not confident” was 14.7%. There were also 6.5% who responded “don’t know.”) 2. Online public engagements: • The “Talkback Tuesdays” forum closed at end of September. Information will be forthcoming about the next budget-related online engagement coming this fall. • Our Recreation coordinator started up an 8-question survey at Zencity on Sept. 27 to get public preferences about city recreation for 2025. That survey is open through Nov. 23 and is currently promoted on the city’s homepage. There has also been an associated side survey with this on a chart that was available at the last 2 Farmers Markets and will be set up in the library and at Trailhead. 3. City Council: • At the Oct. 1 meeting, council members brought back a portion of the resolution involving gas pumps that had been defeated at the Sept. 17 meeting. At the Oct. 1 meeting, the council approved allowing gas pumps as an “accessory use” in commercial zones (which are mostly located north of I-90, plus a small portion south of the interstate). 4. Upcoming events: • Kickoff meeting for the 2026-2046 Comprehensive Plan is Monday, Oct. 21, at the Rotary Room of the Trailhead Golf Course clubhouse, starting at 7 p.m. Staff from the city’s Planning Dept. will be offering initial information to the community about the project’s goals, timeline, and scope. This will be an interactive meeting in which residents will be able to ask questions. Light refreshments will be served. Lots of opportunities to learn some things at this one that will have future use. • Winter Glow Spectacular is recruiting volunteers to set up and take down the lights at Orchard Park. See the “Winter Glow Spectacular” Facebook site for contact information. Winter Glow will be on display Nov. 23 through Jan. 1. 5. City Podcast: • “School Safety in 2024-25” with Officer Dave Howard was posted at end of September. “2024 Community Satisfaction Survey” with Mark McAvoy was posted during the first full week of October. • Upcoming: “All About the Friends of the Library” (probably posting end of October, ahead of Nov. 22-23 book sale). An interview is scheduled with the people who portray Santa & Mrs. Claus at Winter Glow (probably posting earlier December). There may also be a show focusing on wintertime roads tips, too. 6. Commission Reappointments! • As defined by Ordinance 277 in Section 2C, those who are currently in even-numbered positions in the CEC are in three-year terms that expire at the end of December of 2024. The current members who are in even-numbered positions are Bill, Summer, Arlene, and Aaron. I will re-confirm with the mayor to see if we are doing this the “simple way” that was used last year for reappointments, but I think all you’ll need to do is just fill out the “Advisory Board & Commission Application” form again that’s available on the CEC’s web page and do any necessary updating to it. If you want, I can provide you with a copy of your previous application if you’d like to just copy over most of what you had on your earlier form. --David Goehner