Library Board of Trustees

Library Board of Trustees Meeting Agenda Wednesday November 9, 2022 Held HYBRID at City Hall Council Chambers & via Zoom 1:00 PM The Library Board will participate in person at Council Chambers. The public can participate via the following: In person at the Council Chambers Submit written Public Comment prior to 11 a.m. on November 9, 2022 Join the Zoom meeting Questions or need assistance? Please contact Library Director at jhumble@libertylakewa.gov. • Call to Order • Approval of Minutes from August • Comments o Public o Mayor • Reports o City Administrator: Mark McAvoy o FOLLML : Kim Girard o City Council : None o Library Director : Jandy Humble New Business Letter to the council – Teresa Tapao Ongoing Business Update on the Board of Trustees Bylaws –Shawna Deane Action Item Vote to approve the updated Meeting Room Policy (draft attached below) Vote to allow the library to waive library fines that have reached there statute of limitations with the collection agency. Next Meeting Date – December 14, 2022 in person at city hall and virtually via Zoom Adjournment WRITTEN PUBLIC COMMENTS If you wish to provide written public comments for the upcoming Library Board meeting, please email your comments to jhumble@libertylakewa.gov by 11:00 a.m. the day of the meeting and include all of the following information with your comments: The meeting date Your first and last name If you are a Liberty Lake resident The agenda item(s) which you are speaking about JOIN ZOOM MEETING Jandy Humble is inviting you to a scheduled Zoom meeting. Join Zoom Meeting https://us02web.zoom.us/j/86295317545?pwd=OGk5bTRpZnV4b2h2dkdJZjg5V01WQT09 Meeting ID: 862 9531 7545 Passcode: 468477 Dial by your location +1 253 215 8782 US (Tacoma) DRAFT Library Meeting Room Use Policy Approved on this date Purpose The purpose of the Meeting Room Use Policy is to ensure that the Liberty Lake Municipal Library provides access to its public meeting room(s) in an equitable manner to not-for-profit, community serving organizations. Implementation The Liberty Lake Municipal Library meeting room is available for use by not-for-profit, community serving organizations, free of charge. All meetings held in the room must be free. Meeting room use will be prioritized in the following order: Library and City-sponsored activities Library Board of Trustees and Friends of the Liberty Lake Library activities Liberty Lake community-serving organizations (i.e. homeowners associations, organizations presenting a community workshop) Study room is available to reserve for the following: Individual study sessions Group study session of up to 8 individuals Small meetings up to 10 individuals Online interviews If there are no reservations, the room is available for use without a reservation Reserving the Meeting Room Submit an online application or contact the library by phone, 509-232-2510, or in person to request the room. Note that the library reserves the right to cancel your meeting due to unforeseen conflicts. Reservations are required to use the meeting room. The study room is available for walk ins if it has not been reserved. Meeting Room Accommodations The meeting room is available during open hours and after-hours with prior approval. The meeting room can accommodate up to 39 people and is equipped with tables, chairs, media projector, DVD/VHS player, audio system including CD player and PA, Wi-Fi access, white board, microwave, refrigerator, and sink. A laptop computer can be provided for use with prior arrangement. The study room is available during open hours. The study room can accommodate up to 10 people and is equipped with table, chairs, television with HDMI cord, laptop stand, Wi-Fi access, and whiteboard. A laptop computer can be provided for use with prior arrangement. Use of the Meeting Room Reservations do not indicate a city-sponsored event. Meeting room users must adhere to any posted room capacities and follow all library and city policies and ordinances. Permission to use the rooms includes ordinary use of the furniture and fixtures, including tables and chairs. Meeting room users cannot store personal items and equipment in the room. Users are responsible for bringing their own supplies. Light refreshments may be served, but meal preparation is not allowed. Furniture and room setup are the responsibility of the group using the room. Users are responsible for cleaning up and restoring the room to its original condition before leaving. Food and garbage must be removed unless other arrangements are approved prior to use of the room. The library assumes no liability for theft or damage to property brought onto library property or for injury which occurs as a result of actions of sponsors or participants in activities. Failure to follow library and city policies and ordinances may result in loss of room privileges. While the Library does not require a fee for use of its meeting room, a cleaning/maintenance fee may be charged if the room is left in unsatisfactory condition.