Public Works & Utility Committee

VILLAGE OF LISBON W234 N8676 Woodside Rd. Lisbon, WI 53089 A. Join Zoom Meeting Online: https://us06web.zoom.us/j/88319721129?pwd=Rm1tdkgzcW9PMG5HY051MlBpbzR4UT09 Join Zoom by Phone: Dial 1-312-626-6799 Meeting ID: 883 1972 1129 Passcode: 027704 PUBLIC WORKS & UTILITY COMMITTEE MEETING AGENDA Lisbon Village Hall – Board Room Wednesday, August 16, 2023 5:00 P.M. 1. Call to Order and Roll Call 2. Pledge of Allegiance 3. Citizen Comment (Please limit your comments to three minutes) 4. Approval of Meeting Minutes: • July 19, 2023 Public Works Committee 5. Department Reports A. Department of Public Works – Joe DeStefano Jr. B. Utility District – Don Neitzel & Mike Sargent 6. Unfinished Business A. Discussion and necessary action on recommendation of work required at Richmond School and next steps, and recommendation to the Village Board of the same. (Don) B. Discussion and necessary action regarding water and sewer breakdown and next steps for the Circle Crest Park subdivision, and recommendation to the Village Board of the same. (Don) C. Discussion and necessary action regarding creation of Sewer Permit and related connection process, and recommendation to the Village Board of the same. (Don) D. Discussion and necessary action regarding purchase of Grinder Pump locks, and recommendation to the Village Board of the same. (Joe D.) 7. Adjournment NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may attend the above meeting(s) to gather information. No action will be taken by any governmental body other than that specifically noticed above. Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made to the Village Clerk’s office at 262-246-6100 at least 72 hours in advance of the meeting. Village of Lisbon | W234N8676 Woodside Road, Lisbon WI 53089-1545 | (262)246-6100 | www.LisbonWI.gov  VILLAGE OF LISBON Public Works & Utility Committee Minutes July 19, 2023 DRAFT PUBLIC WORKS & UTILITY COMMITTEE MINUTES The regular meeting of the Lisbon Public Works & Utility Committee was held on Wednesday, July 19, 2023, at the Lisbon Village Hall, W234N8676 Woodside Road, Lisbon, WI. Committee Chairman Marc Moonen called the meeting to order at 5:00 p.m. Roll Call: Present: Trustee Marc Moonen (Chair); Trustee Linda Beal (Vice-Chair); Committee members Jane Mueller, Joe Eberle, and Dan Plese; Sanitary District Administrator Mike Sargent; Village Engineer Don Neitzel (via Zoom); DPW Director Joe DeStefano; and Administrator Kathy Nickolaus. The Committee and members of the public recited the Pledge of Allegiance. Citizen Comment None. Minutes – June 28, 2023 meeting Motion by Beal, second by Eberle, to approve the minutes of the June 28, 2023 Public Works & Utility Committee meeting as presented. Motion carried 4:0 with Mueller abstaining. Department Reports A. Dept. of Public Works DPW Director Joe DeStefano gave a brief update on current DPW projects and accomplishments (see attached). No action was taken. B. Utility District Utility Administrator Mike Sargent reported on July flows for the Utility District. Engineer Don Neitzel gave a brief update of current Utility District projects and accomplishments (see attached). No action was taken. Unfinished Business A. Discussion Only regarding future update of Utility Code The Committee discussed taking a look at Sussex’s code and whether that needed any updates. The Committee preferred working on sections of the code at a time, and they would prefer to set up workshops to take place after regularly scheduled meetings. No action was taken. B. Discussion and necessary action re: next steps for Richmond School and Willow Springs The Committee directed Engineer Neitzel to bring back a recommendation for how to address the sewer issues with Richmond School for consideration at a future meeting. No formal action was taken. New Business A. Discussion and necessary action re: purchase of Grinder Pump locks The Committee directed DPW Director to obtain quotes for locks and bring them back to a future meeting for consideration. No formal action was taken. Office: (262)246-6100 | Email: villagehall@lisbonwi.gov | Web: www.LisbonWI.gov  Public Works & Utility Committee Minutes July 19, 2023 Page 2 of 2 B. Discussion and necessary action re: purchase of a skid steer Motion by Moonen to approve the Letter of Intent with Bobcat for an amount not to exceed $33,298 after trade-in, and recommendation to Village Board of the same. The motion was seconded by Eberle, was voted on, and carried unanimously. C. Discussion and necessary action re: purchase of new pickup truck for DPW Director Motion by Moonen to approve the Letter of Intent with Ewald – with no strings attached – and to also look at Griffin, and recommendation to Village Board of the same. The motion was seconded by Beal, was voted on, and carried unanimously. D. Discussion and necessary action re: adding a Crosswalk on Lake Five Road No action was taken. E. Discussion and necessary action re: creation of Sewer Permit & related process Motion by Moonen to direct Engineer Neitzel to create and present a process that can be integrated into the Sewer Code to include a permitting process. The motion was seconded by Mueller, was voted on, and carried unanimously. F. Discussion and necessary action re: creation of Grinder Pump policy Mike Sargent indicated his belief that Lisbon is responsible for everything from the Grinder Pump to the road, and the homeowners are responsible for everything from the Grinder Pump to the house. Motion by Moonen, second by Beal, to table to a date uncertain. The motion was voted on and carried unanimously. G. Discussion and necessary action re: Late Fees for Utility Bills Checking on Special assessments for pipes in front of houses. Check on past Town Board meeting minutes for creation of Sanitary District and related Resolution. No action was taken. H. Discussion and necessary action re: water & sewer needs for Circle Crest Park subdivision Motion by Moonen, second by Beal, to direct Engineer Neitzel to break out households’ actual costs including connection fees and costs of easements for both sewer and water. The motion was voted on and carried unanimously. Items for next Public Works & Utility agenda No additional items were added. Adjournment There being no further business, Moonen moved to adjourn. The motion was seconded by Beal, was voted on, and carried unanimously. The meeting was adjourned at 7:09p.m. Respectfully submitted, Elisa Cappozzo Katch, WCMC Lisbon Village Clerk Office: (262)246-6100 | Email: villagehall@lisbonwi.gov | Web: www.LisbonWI.gov June 2023 DPW Monthly Report Highway Division • Staff started and completed the first round of roadside mowing. • Staff ground all the brush from the annual brush pickup with Enercon. • Staff performed ditching work in Lynndale West Subdivision. • Staff paved approaches and edge of pavement along Indiangrass Dr. as well as shouldering it. • Staff began shouldering in Thousand Oaks and Woodland Oaks subdivisions. • Staff continues to maintain and pushup the Compost Site twice a week. • Staff performed repairs and preventive maintenance on HWY and FD trucks and equipment as needed. Parks Division • Staff cleaned bathrooms and took care of garbage as needed at all Parks. • Staff maintained and prepared all the baseball fields and soccer field for games. • Staff continued their steady mowing patterns. • Staff have been cleaning shelters as needed after rentals were completed. • Staff performed maintenance and cleanup at LCP to prep for the Lisbon Community Festival. • Staff is working a getting the weed concerns under control at all Parks. • Staff performed repairs and preventive maintenance on Parks trucks and equipment as needed. DPW Director • I attended and conducted the June 7th Waukesha County Public Works Assoc. meeting. • I attended the Public Works and Utility Committee Meeting on June 28th. • I conducted the bid opening on June 7th for the 2023 Crack Sealing Program. • I attended a forum regarding emergency management procedures with Waukesha County. • I have been working with the contractors for the salt shed and the 2023 road paving. • I assisted with setup and take down for the Lisbon Community Festival. • I continued my Weed Commissioner duties by checking on complaints and sending letters as needed. • I continued to take care of invoices, r/w permits, capital projects, all clerical tasks needed and helped around the shop or in the field as needed. Regards, Joe DeStefano Jr. DPW Director  MEMORANDUM July 12, 2023 To: Village of Lisbon Utility Committee From: Don Neitzel Re: Monthly Report The monthly engineer’s report for the Village of Lisbon Utility Committee is as follows:  June 2023 Flows – Flows were normal for the month of June at each of the sites, with average flows for the month of 17 GPM for Jeanine Lift Station, 20 GPM for Plainview, and 22 GPM for Willow Springs.  Richmond School Lift Station – Flows at Richmond School Lift Station were also within range for the month.  Business Park East – Work on lane widenings on east side of Townline Road began the week of July 3rd. Curb & gutter at the intersections will be poured the week of July 17th, with asphalt paving and pavement marking to follow.  Manhole and Sewer Repairs – I have contacted Visu-Sewer to let them know that their proposal was approved at last month’s meeting at a maximum of $15,000. Awaiting a proposed schedule from them to complete this work.  Sewer System Maps (GIS) – Sewer maps have been updated to include the boundary of the approved sewer service area, the drainage basins for the different sections of the sanitary sewer, the parcels that are currently served by sanitary sewer and those that are not, and the sewer infrastructure and laterals. I will be reviewing the maps yet this week and having any needed revisions done. Once completed an on-line link will be provide for the map. If you’d still like paper copies please let me know. July 2023 DPW Monthly Report Highway Division • Staff continued to shoulder misc. areas as needed. • Staff removed and blocked up the door that use to be access for Lisbon Police to their office. We did this prior to the building being painted. • Staff ditched along Indiangrass Drive to clear out a heavily silted area and regain proper flow. • Staff poured a sidewalk at Fire Station #1. The sidewalk needed to be removed for the holding tank installation. • A mastic wagon was rented for a week and staff went around the Village to correct dips and heavily cracked areas, from a list we created over the last few months. • Staff continued to maintain and pushup the Compost Site twice a week. • Staff performed repairs and preventive maintenance on HWY and FD trucks and equipment as needed. Parks Division • Staff cleaned bathrooms and took care of garbage as needed at all Parks. • Staff maintained and prepared all the baseball fields and soccer field for games. • Staff have been able to skip weekly mowing to bi-weekly due to the dry weather. • Staff have spent a considerable amount of time on weed maintenance. • Staff have been cleaning shelters as needed after rentals were completed. • Staff spread playground chips at LCP, Lisbon Oaks and Jane Stadler Parks. • Staff cleaned down trees from the late July storms. • Staff performed repairs and preventive maintenance on Parks trucks and equipment as needed. DPW Director • I attended the Public Works and Utility Committee Meeting on July 19th. • I have been spending a little more time with the Parks Division attending to concerns that have been brought to our attention. • I continued to work with the contractors for the salt shed, building maintenance and the 2023 road paving. • I have been working to get all the Parks and Hwy 2024 Capital Budget items submitted. • I continued my Weed Commissioner duties by checking on complaints and sending letters as needed. • I continued to take care of invoices, r/w permits, capital projects, all clerical tasks needed and helped around the shop or in the field as needed. Regards, Joe DeStefano Jr. DPW Director  REQUEST FOR CONSIDERATION COMMITTEE CONSIDERATION: PW & Utility Committee ITEM DESCRIPTION: Discussion and necessary action on purchasing locks that are keyed the same for grinder pumps and pump control panels. PREPARED BY: Joe DeStefano Jr. REPORT DATE: 8-9-2023 RECOMMENDATION: Purchase locks from the best quoted price. I will have quotes with me at the meeting. EXPLANATION: After last month’s meeting, we decided to purchase keyed alike locks for grinder pump lids and control panels. It took a little bit to confirm a lock that would work for everything. But I have come to a Master Lock that will work. I am actively receiving quotes and should have three at the time of the meeting. Respectfully submitted, Joe DeStefano Jr.